Form 6-K
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
WASHINGTON, DC 20549
Form 6-K
REPORT OF FOREIGN PRIVATE ISSUER
PURSUANT TO RULE 13A-16 OR 15D-16 UNDER
THE SECURITIES EXCHANGE ACT OF 1934
Date of Report: March 25, 2011
Commission File Number: 001-13425
Ritchie Bros. Auctioneers Incorporated
9500 Glenlyon Parkway
Burnaby, BC, Canada
V5J 0C6
(778) 331 5500
(Address of principal executive offices)
indicate by check mark whether the registrant files or will file annual reports
under cover Form 20-F or Form 40-F
Form 20-F o Form 40-F þ
indicate by check mark if the registrant is submitting the Form 6-K in paper
as permitted by Regulation S-T Rule 101(b)(1): o
indicate by check mark if the registrant is submitting the Form 6-K in paper
as permitted by Regulation S-T Rule 101(b)(7): o
indicate by check mark whether by furnishing information contained in this Form,
the registrant is also thereby furnishing the information to the Commission pursuant to
Rule 12g3-2(b) under the Securities Exchange Act of 1934
Yes o No þ
If Yes is marked, indicate below the file number assigned to the registrant in
connection with Rule 12g3-2(b): 82- __________
This Form 6-K incorporates the Notice of Annual and Special Meeting of Shareholders, Information
Circular and Form of Proxy distributed to the Companys shareholders of record as of March 18,
2010. The Information Circular was provided to shareholders in connection with the Companys
annual and special meeting to be held on April 28, 2011.
SIGNATURES
Pursuant to the requirements of the Securities Exchange Act of 1934, the registrant has duly caused
this report to be signed on its behalf by the undersigned, thereunto duly authorized.
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Ritchie Bros. Auctioneers Incorporated |
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(Registrant) |
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Date: March 25, 2011
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By:
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/s/ Jeremy Black
Jeremy Black
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Corporate Secretary |
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RITCHIE BROS. AUCTIONEERS INCORPORATED
NOTICE OF ANNUAL AND SPECIAL MEETING OF SHAREHOLDERS
TO THE SHAREHOLDERS:
NOTICE IS HEREBY GIVEN that an Annual and Special Meeting (the Meeting) of the shareholders
of RITCHIE BROS. AUCTIONEERS INCORPORATED (the Company) will be held at Ritchie Bros.
Auctioneers offices at 9500 Glenlyon Parkway, Burnaby, British Columbia, V5J 0C6, on Thursday,
April 28, 2011 at 11:00 a.m. (Vancouver time), for the following purposes:
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(1) |
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to receive the financial statements of the Company for the financial year ended
December 31, 2010 and the report of the Auditors thereon; |
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to elect the directors of the Company to hold office until their successors are
elected at the next annual meeting of the Company; |
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to appoint the Auditors of the Company to hold office until the next annual
meeting of the Company and to authorize the directors to fix the remuneration to be
paid to the Auditors; |
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to consider and, if deemed advisable, pass an ordinary resolution confirming an
amendment to the Company bylaws approved by the directors of the Company to allow and
provide for the use of electronic participation at shareholders meetings, a full text
of which resolution is set out in Schedule A in the accompanying Information
Circular; and |
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(5) |
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to transact such other business as may properly be brought before the Meeting. |
Further information regarding the matters to be considered at the Meeting is set out in the
accompanying Information Circular.
The directors of the Company have fixed the close of business on March 18, 2011 as the record
date for determining shareholders entitled to receive notice of and to vote at the Meeting. Only
registered shareholders of the Company as of March 18, 2011 will be entitled to vote, in person or
by proxy, at the Meeting.
Shareholders are requested to date, sign and return the accompanying form of proxy for use at
the Meeting, whether or not they are able to attend personally. To be effective, forms of proxy
must be received by Computershare Trust Company of Canada, Attention Proxy Department, 100
University Avenue, 9th Floor, Toronto, Ontario, M5J 2Y1, no later than 48 hours (excluding
Saturdays, Sundays and holidays) before the time of the Meeting or any adjournment thereof.
All non-registered shareholders who receive these materials through a broker or other
intermediary should complete and return the materials in accordance with the instructions provided
to them by such broker or intermediary.
DATED at Vancouver, British Columbia, as of this 25th day of March, 2011.
By Order of the Board of Directors
Jeremy Black
Corporate Secretary
RITCHIE BROS. AUCTIONEERS INCORPORATED
ANNUAL AND SPECIAL MEETING OF SHAREHOLDERS
INFORMATION CIRCULAR
Unless otherwise provided, the information herein is given as of February 28, 2011.
Solicitation of Proxies
This Information Circular is being furnished to the shareholders of the Company in connection with
the solicitation of proxies for use at the Annual and Special Meeting to be held on April 28, 2011
(the Meeting) by management of the Company. The solicitation will be primarily by mail; however,
proxies may also be solicited personally or by telephone by the directors, officers or employees of
the Company. The Company may also pay brokers or other persons holding common shares of the Company
(the Common Shares) in their own names or in the names of nominees for their reasonable expenses
of sending proxies and proxy materials to beneficial shareholders for the purposes of obtaining
their proxies. The costs of this solicitation are being borne by the Company.
PARTICULARS OF MATTERS TO BE ACTED UPON AT THE MEETING
PROPOSAL 1: Election of Directors
Under the Articles of Amalgamation of the Company, the number of directors of the Company is
set at a minimum of three (3) and a maximum of ten (10) and the board of directors (the Board) is
authorized to determine the actual number of directors within that range to be elected from time to
time. The Company currently has seven (7) directors. Each director of the Company is elected
annually and holds office until the next annual meeting of shareholders of the Company unless he or
she sooner ceases to hold office. The Articles of the Company also provide that the Board has the
power to increase the number of directors at any time between annual meetings of shareholders and
appoint one or more additional directors, provided that the total number of directors so appointed
shall not exceed one-third of the number of directors elected at the previous annual meeting. The
Board of the Company has determined that the number of directors to be elected at the Meeting shall
be seven (7).
The Company intends to nominate each of the persons listed below for election as a director of
the Company. The persons proposed for nomination are, in the opinion of the Board and management,
well qualified to act as directors for the ensuing year. The persons named in the enclosed form of
proxy intend to vote for the election of such nominees.
The information presented in the table below has been provided by the respective nominee as of
February 28, 2011. The number of Common Shares owned, controlled or directed includes Common Shares
beneficially owned, directly or indirectly (other than stock options), or over which control or
direction is exercised by the proposed nominee. See the table following for disclosure of stock
option information.
1
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ROBERT WAUGH MURDOCH
Residence: Salt Spring Island, B.C., Canada
Age: 69
Independent
Director since: February 20, 2006
Shares owned, controlled or directed: 17,267(1)
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Mr. Murdoch is currently Chairman of the Board of Directors of the
Company, a position he has held since 2008. Mr. Murdoch is a
corporate director and spent most of his career with Lafarge, S.A.
and affiliates (NYSE: LR; Paris Stock Exchange (Eurolist): LG),
starting in Vancouver in 1967 and retiring from the position of
President and Chief Executive Officer of Lafarge North America Inc.
(NYSE and TSX: LAF), North Americas largest diversified supplier
of construction materials, in 1992. Mr. Murdoch was a member of the
Board of Lafarge, S.A., the Paris-based parent company of Lafarge
North America, until 2005. Mr. Murdoch holds a Bachelor of Laws
degree from the University of Toronto.
Committees:
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Member of the Nominating and Corporate Governance Committee.
Other directorships:
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Timberwest Forest Corp. (TSX: TWF.un a public forestry
company) Director; Member of the Governance and Human Resources
Committee; Member of the Real Estate Committee.
Lafarge, S.A. International Advisory Board member.
Lallemand Inc. (a private company specializing in the development,
production and marketing of yeasts and bacteria products)
Director.
Weatherhaven Inc. (a private company supplying portable shelter
systems) Advisory Board Chair.
Shawnigan Lake School (a not for profit) Director and Vice-Chair. |
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PETER JAMES BLAKE
Residence: Vancouver, B.C., Canada Age: 49
Independent Director since: December 12, 1997
Shares owned, controlled or directed: 149,768
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Mr. Blake is currently Chief Executive Officer of the Company, a
position he has held since 2004. Prior to his appointment, Mr.
Blake held various positions with the Company, including Chief
Financial Officer (1997-2004), Vice President, Finance (1994 to
1997) and Controller (1991 to 1994). Mr. Blake joined the Company
in 1991 and is a Chartered Accountant and has a bachelor of
Commerce Degree from the University of Alberta.
Committees:
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N/A
Other directorships:
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BCIT Foundation (a not for profit) Director.
West Point Grey Academy (a not for profit) Director.
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CHRISTOPHER ZIMMERMAN
Residence: Manhattan Beach, CA, USA
Age: 51
Independent
Director since: April 11, 2008
Shares owned, controlled or directed: 4,268
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Mr. Zimmerman is currently President of Easton Sports, Inc, a
designer, developer and marketer of sports equipment and
accessories, a position he has held since March 2010. Prior to
joining Easton Sports, Mr. Zimmerman was President and Chief
Executive Officer of Canucks Sports and Entertainment, a sports
entertainment company in Vancouver, B.C, from 2006 until 2009.
Before joining them, Mr. Zimmerman was the President and Chief
Executive Officer of Nike Bauer Inc., a hockey equipment company.
Prior to this appointment in March 2003, Mr. Zimmerman was General
Manager of Nike Golf USA, in Beaverton, Oregon. He joined Nike Golf
in 1998 after spending 16 years in a variety of senior advertising
positions, including USA Advertising Director for the Nike Brand
and Senior Vice President at Saatchi and Saatchi Advertising in New
York. Mr. Zimmerman has an MBA from Babson College.
Committees:
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Member of the Compensation Committee.
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ERIC PATEL
Residence: Vancouver, B.C., Canada
Age: 54
Independent
Director since: April 16, 2004
Shares owned, controlled or directed: 16,857
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Mr. Patel is currently a business consultant and corporate
director, having resigned in 2010 from the position of Chief
Financial Officer of Pembrook Mining Corp., a private mining
company he joined in 2007. Prior to joining Pembrook, Mr. Patel was
the CFO of Crystal Decisions, Inc., a privately held software
company. Mr. Patel joined Crystal Decisions in 1999 after holding
executive level positions, including that of CFO, with University
Games, Inc., a privately held manufacturer of educational toys and
games. Before 1997, Mr. Patel worked for Dreyers Grand Ice Cream
as Director of Strategy, for Marakon Associates strategy
consultants and for Chemical Bank. Mr. Patel holds an MBA degree
from Stanford University.
Committees:
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Chair of the Nominating and Corporate Governance Committee.
Member of the Audit Committee.
Other directorships:
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ACL Services Ltd. (a private software company) Advisory Board
member.
B.C. Social Venture Partners (a not for profit) Treasurer.
Daiya Foods Inc. (a private food company) Director.
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EDWARD BALTAZAR PITONIAK
Residence: West Vancouver, B.C., Canada
Age: 55
Independent
Director since: July 28, 2006
Shares owned, controlled or directed: 4,533
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Mr. Pitoniak is currently a corporate director. Mr. Pitoniak
retired in 2009 from the position of President and Chief Executive
Officer and Director of bcIMC Hospitality Group, a hotel property
and brand ownership entity (formerly a public income trust called
Canadian Hotel Income Properties Real Estate Investment Trust
(CHIP) TSX: HOT.un), where he was employed since January 2004.
Mr. Pitoniak was also a member of CHIPs Board of Trustees before
it went private. Prior to joining CHIP, Mr. Pitoniak was a Senior
Vice-President at Intrawest Corporation (TSX: ITW; NYSE IDR
a ski and golf resort operator and developer) for nearly eight
years. Before Intrawest, Mr. Pitoniak spent nine years with Times
Mirror Magazines, where he served as editor-in-chief and
advertising director with Ski Magazine. Mr. Pitoniak has a Bachelor
of Arts degree from Amherst College.
Committees:
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Chair of the Compensation Committee.
Other directorships:
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Brentwood College School Governor. |
BEVERLEY ANNE BRISCOE
Residence: Vancouver, B.C., Canada
Age: 56
Independent
Director since: October 29, 2004
Shares owned, controlled or directed: 12,700
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Ms. Briscoe is currently owner and President, Briscoe Management
Ltd., a consulting company that she has owned since 2004. From 2003
to 2007, Ms. Briscoe was also Chair of the Industry Training
Authority for BC. Ms. Briscoes previous employment includes: from
1997 to 2004 she was President and owner of Hiway Refrigeration
Limited; from 1994 to 1997 she was Vice President and General
Manager of Wajax Industries Limited; from 1989 to 1994 she was CFO
for the Rivtow Group of Companies; from 1983 to 1989 she held
various executive positions with several operating divisions of The
Jim Pattison Group; and from 1977 to 1983 she worked with a
predecessor firm of PricewaterhouseCooopers. Ms. Briscoe is a
Fellow of the Institute of Chartered Accountants and has a Bachelor
of Commerce degree from the University of British Columbia. |
3
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Committees:
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Chair of the Audit Committee.
Member of the Nominating and Corporate Governance Committee.
Other directorships:
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Goldcorp Inc. (TSX: G; NYSE: GG a public gold and precious
metal company) Director; Chair of the Audit Committee and a
member of the Environmental Health and Safety Committee.
Forum of Women Entrepreneurs (a not for profit) Director.
Minerva Foundation (a not for profit) Director & Treasurer.
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JAMES MICHAEL MICALI
Residence: Boston, MA, USA
Age: 63
Director since: April 25, 2008
Shares owned, controlled or directed: 3,837 (2)
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Mr. Micali is a senior advisor and limited partner of Azalea Fund
III and Azalea Capital (a private equity fund) and was a consultant
to Michelin North America until 2009. He is also counsel to
Ogletree Deakins, a labour and employment law firm and was an
adjunct professor of Furman University until 2009. Mr. Micali
retired in 2008 from the position of Chairman and President of
Michelin North America, where he had responsibility for Michelins
operations in North America. He started his career with Michelin in
1977 and had responsibility for many of Michelins major business
functions, including strategic planning, sales and marketing,
customer service, mergers and acquisitions, finance, legal,
information systems, human resources and external relations. Prior
to joining Michelin, Mr. Micali practiced law in Providence, Rhode
Island; he obtained his legal education from Boston College Law
School and was admitted to the bars of Rhode Island and
Massachusetts. Mr. Micali also served on the board of directors of
Lafarge North America, a supplier of construction materials (NYSE
and TSX: LAF) from 2003 until May 2006.
Committees:
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Member of the Audit Committee.
Member of the Compensation Committee.
Other directorships:
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Sonoco Products Company (NYSE: SON a global supplier of
industrial and consumer packaging solutions) Director; member of
Compensation, Audit and Governance, and Executive Committees.
SCANA Corporation (NYSE: SCG an energy production and
distribution company) Director; member of Nuclear Oversight and
Personnel Committees.
American Tire Distributors Holdings, Inc. (a private tire
wholesaler company) Director.
Sage Automotive Industries, Inc. (a private automotive supplier)
Director and Chair.
Humphrey Companies, LLC (a private equity company) Advisory
Board member. |
Notes:
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(1) |
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In addition to the shares owned directly by Mr. Murdoch, his spouse also owns 2,100 Common
Shares, which are included in the 17,267 shares. |
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These shares are held jointly by Mr. Micali and his spouse. |
The Company is not aware that any of the above nominees will be unable or unwilling to serve
as a director of the Company; however, should the Company become aware of such an occurrence before
the election of directors takes place at the Meeting, if one of the persons named in the enclosed
form of proxy is appointed as proxyholder, it is intended that the discretionary power granted
under such proxy will be used to vote for any substitute nominee or nominees who the Board, in its
discretion, may select.
4
In addition to the information presented above regarding Common Shares beneficially owned,
controlled or directed, one director of the Company held the stock options set out in the following
table as of February 28, 2011. None of the Companys non-executive directors have been granted
stock options since their appointment. The Company ceased granting options to non-executive
directors in 2004, and will not grant them in the future, in accordance with its Policy Regarding
the Granting of Equity-Based Compensation Awards. The options granted to Mr. Blake, the CEO of the
Company, prior to 2009 vested one year from their respective grant dates and options granted to Mr.
Blake on March 5, 2009 and March 11, 2010 vest over a three year period in equal amounts on the
anniversary date of the grant. All options granted to Mr. Blake have expiry dates of ten years from
each respective grant date, subject to early termination, as set out in the relevant option
agreement.
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Number of |
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Options |
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Exercise |
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Total |
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Total |
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Nominee |
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Grant Date |
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Expiry Date |
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Granted |
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Price (U.S.$) |
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Exercised |
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Unexercised |
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Peter Blake |
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Mar. 11, 2010 |
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Mar. 11, 2020 |
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66,100 |
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$ |
21.82 |
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66,100 |
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Mar. 5, 2009 |
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Mar. 5, 2019 |
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114,800 |
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14.50 |
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114,800 |
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Feb. 28, 2008 |
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Feb. 28, 2018 |
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39,900 |
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24.39 |
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39,900 |
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Mar. 1, 2007 |
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Mar. 1, 2017 |
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51,000 |
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18.67 |
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51,000 |
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Jan. 24, 2006 |
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Jan. 24, 2016 |
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72,000 |
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14.70 |
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72,000 |
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Jan. 25, 2005 |
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Jan. 25, 2015 |
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62,400 |
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10.80 |
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61,000 |
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1,400 |
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Feb. 13, 2004 |
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Feb. 13, 2014 |
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67,200 |
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8.82 |
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67,200 |
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Jan. 30, 2003 |
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Jan. 30, 2013 |
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90,000 |
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5.18 |
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90,000 |
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Feb. 11, 2002 |
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Feb. 11, 2012 |
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25,800 |
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4.35 |
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25,800 |
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Jan. 31, 2001 |
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Jan. 31, 2011 |
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48,000 |
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3.89 |
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48,000 |
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637,200 |
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292,000 |
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345,200 |
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Mr. Murdoch is currently the Chairman of the Board and is an independent director and
therefore, the Companys Board has not appointed a Lead Director. Any shareholder wishing to
contact the Chairman of the Board may do so by phoning 778-331-5300 or by sending an email to
LeadDirector@rbauction.com.
Additional disclosure relating to the Companys Audit Committee as required under Multilateral
Instrument 52-110 is contained in the Companys Annual Information Form under the heading Audit
Committee Information. The Annual Information Form of the Company has been filed on SEDAR and is
available on their website at www.sedar.com. A copy of the Companys Annual Information Form may
also be obtained by making a request to the Corporate Secretary of the Company.
Board and Committee Attendance
The following tables present information about Board of Directors and Committee meetings and
attendance by directors at such meetings for the year ended December 31, 2010. The overall 2010
attendance record by directors at Board and Committee meetings was 98%.
Board and Committee Meetings Held
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Number of Meetings |
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Board of Directors |
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7 |
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Audit Committee |
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4 |
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Compensation Committee |
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4 |
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Nominating and Corporate Governance Committee |
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5 |
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5
Summary of Attendance of Directors
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Nominating & |
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Corporate |
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Audit |
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Compensation |
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Governance |
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Board |
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Committee |
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Committee |
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Committee |
Director |
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Meetings |
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Meetings |
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Meetings |
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Meetings |
Robert Murdoch |
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7 of 7 (Chair) |
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N/A |
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N/A |
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5 of 5 |
Peter Blake |
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7 of 7 |
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N/A |
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N/A |
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N/A |
Eric Patel |
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7 of 7 |
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4 of 4 |
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N/A |
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5 of 5 (Chair) |
Beverley Briscoe |
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7 of 7 |
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4 of 4 (Chair) |
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N/A |
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5 of 5 |
Edward Pitoniak |
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7 of 7 |
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N/A |
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4 of 4 (Chair) |
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N/A |
Christopher Zimmerman |
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7 of 7 |
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N/A |
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4 of 4 |
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N/A |
James Micali |
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6 of 7 |
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3 of 4 |
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4 of 4 |
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N/A |
Compensation of Directors
In addition to the reimbursement of reasonable travel and lodging expenses, non-executive
directors of the Company received the following compensation in 2010:
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Amount of Fee |
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Description of Fee |
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(U.S.$) |
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Annual fee for Board Chairman (1) |
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$ |
200,000 |
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Annual fee for Board Membership (2) |
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95,000 |
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Annual fee for Committee chairmanship (excluding Audit Committee) |
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10,000 |
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Annual fee for Audit Committee chairmanship |
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15,000 |
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Meeting fee (per minuted meeting in excess of 30 minutes) |
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1,500 |
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Teleconference fee (minuted teleconference longer than 30 minutes) |
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500 |
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Travel fee (3) |
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1,000 |
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(1) |
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The annual fee was paid $120,000 in cash (less applicable source deductions) in four equal
amounts on a quarterly basis and $80,000 (less applicable source deductions) was paid directly
to the administrator under the Companys Long Term Incentive Plan for Non-Executive Directors
(see further discussion below). The Board Chairman is not entitled to additional meeting fees. |
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The annual fee was paid $35,000 in cash (less applicable source deductions) in four equal
amounts on a quarterly basis and $60,000 (less applicable source deductions) was paid directly
to the administrator under the Companys Long Term Incentive Plan for Non-Executive Directors
(see further discussion below). |
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(3) |
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A travel fee was paid to non-executive Directors required to travel on a day other than the
meeting date when scheduling does not permit travel on the day of the particular meeting. This
fee is on top of reimbursement for travel expenses. |
6
The total fees paid by the Company to the Board in 2010 were U.S.$824,000. There were no other
arrangements under which non-executive directors were compensated during 2010. No non-executive
directors earned any compensation during 2010 for consultancy or other services provided to the
Company. No share-based awards, options, non-equity incentive compensation or pension were granted
to non-executive directors in 2010. Employee directors do not receive additional compensation for
their participation in Board or committee activities. Compensation by director for the year ended
December 31, 2010 was as follows (all amounts in U.S. dollars):
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Board Fees / |
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Committee |
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Meeting |
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Travel |
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Director |
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Board Chair Fees |
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Chair Fees |
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Fees |
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Fees |
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Total Fees |
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Robert Murdoch |
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$ |
200,000 |
(1) |
|
Nil |
|
|
Nil |
|
|
$ |
6,000 |
|
|
$ |
206,000 |
|
Peter Blake |
|
Nil |
|
|
Nil |
|
|
Nil |
|
|
Nil |
|
|
Nil |
|
Eric Patel |
|
|
95,000 |
(2) |
|
$ |
10,000 |
|
|
$ |
21,500 |
|
|
|
1,000 |
|
|
|
127,500 |
|
Beverley Briscoe |
|
|
95,000 |
(2) |
|
|
15,000 |
|
|
|
21,500 |
|
|
|
1,000 |
|
|
|
132,500 |
|
Edward Pitoniak |
|
|
95,000 |
(2) |
|
|
10,000 |
|
|
|
16,000 |
|
|
|
2,000 |
|
|
|
123,000 |
|
Christopher Zimmerman |
|
|
95,000 |
(2) |
|
Nil |
|
|
|
15,000 |
|
|
|
6,000 |
|
|
|
116,500 |
|
James Micali |
|
|
95,000 |
(2) |
|
Nil |
|
|
|
18,000 |
|
|
|
6,000 |
|
|
|
119,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
|
$ |
675,000 |
|
|
$ |
35,000 |
|
|
$ |
92,000 |
|
|
$ |
22,000 |
|
|
$ |
824,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
$120,000 of the $200,000 was paid in cash to Mr. Murdoch (less applicable source deductions)
and $80,000 (less applicable source deductions) was paid by the Company subsequent to year end
to the administrator under the Long Term Incentive Plan for Non-Executive Directors (see
description below) as contributions by Mr. Murdoch to the plan. |
|
(2) |
|
$35,000 of the $95,000 was paid in cash (less applicable source deductions) and $60,000 (less
applicable source deductions) was paid by the Company subsequent to year end to the
administrator under the Long Term Incentive Plan for Non-Executive Directors (see description
below) as contributions by each of Mr. Patel, Ms. Briscoe, Mr. Pitoniak, Mr. Zimmerman and Mr.
Micali to the plan. |
For additional disclosure in relation to Board of Directors and Corporate Governance, please refer
to the section Report on Corporate Governance on page 22.
PROPOSAL 2: Appointment of Auditors
The Company proposes that KPMG LLP, Chartered Accountants of Vancouver, British Columbia, be
appointed as Auditors of the Company for the year ending December 31, 2011 and that the Audit
Committee be authorized to fix their remuneration. KPMG LLP has been the Auditors of the Company
and its predecessors since 1974. The Audit Committee is satisfied that KPMG LLP meets the relevant
independence requirements and is free from conflicts of interest that could impair their
objectivity in conducting the Companys audit. The resolution appointing auditors must be passed by
a majority of the votes cast by the shareholders who vote in respect of that resolution.
In addition to retaining KPMG LLP to audit the consolidated financial statements of the
Company and its subsidiaries for the year ended December 31, 2010, the Company retained KPMG LLP to
provide various non-audit services in 2010. The Audit Committee is required to pre-approve all
non-audit related services performed by KPMG LLP. The aggregate fees billed for professional
services by KPMG LLP and its affiliates around the world during fiscal 2010 and 2009 were as
follows:
|
|
|
|
|
|
|
|
|
|
|
Fiscal 2010 |
|
|
Fiscal 2009 |
|
Audit Fees |
|
$ |
1,233,100 |
|
|
$ |
1,254,600 |
|
Audit-Related Fees |
|
|
153,800 |
|
|
|
37,300 |
|
Tax Fees |
|
|
504,400 |
|
|
|
494,200 |
|
All Other Fees |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total Fees |
|
$ |
1,891,300 |
|
|
$ |
1,786,100 |
|
|
|
|
|
|
|
|
The nature of each category of fees is as follows:
Audit Fees:
Audit fees were paid for professional services rendered by the auditors for the audit and
interim reviews of the Companys consolidated financial statements or services provided in
connection with statutory and regulatory filings or engagements.
7
Audit-Related Fees:
Audit-related fees were paid for assurance and related services that are reasonably related to
the performance of the audit or review of the Companys financial statements and are not reported
under the Audit Fees item above.
Tax Fees:
Tax fees were paid for tax compliance, tax advice and tax planning professional services.
These services consisted of: tax compliance including the review of tax returns; assistance with
questions regarding tax audits; assistance in completing routine tax schedules and calculations;
and tax planning and advisory services relating to common forms of domestic and international
taxation (i.e., income tax, capital tax, Goods and Services Tax and Value Added Tax).
The Audit Committee is responsible for the appointment, compensation and oversight of the work
of the Companys independent auditor and is required to pre-approve all non-audit related services
performed by KPMG LLP. Accordingly, the Audit Committee has adopted a pre-approval policy. The
policy outlines the procedures and the conditions pursuant to which permissible services proposed
to be performed by KPMG LLP are pre-approved, provides a general pre-approval for certain
permissible services and outlines a list of prohibited services.
PROPOSAL 3: Confirmation of the amendment to the Company Bylaws
The Board of Directors of the Company approved an amendment to the Company bylaws to allow and
provide for electronic participation at shareholders meetings of the Company as and when the Board
of Directors may deem appropriate. Such amendment to the Company Bylaws will allow the Board of
Directors the flexibility to provide for electronic participation at shareholders meetings in an
efficient and secure manner. Such amendment to the Bylaws requires the confirmation of the
shareholders of the Company. The amendment provides that the Board of Directors of the Company may
determine the manner in which electronic participation at shareholders meetings will be provided
for and when it is appropriate to so provide. The intention of the Board of Directors after
confirmation of such amendment to the Company Bylaws is to generally allow for electronic
participation at shareholders meetings as long as such electronic participation may be conducted
in a reasonably secure, orderly and efficient manner and in compliance with the requirements under
the Canada Business Corporations Act and applicable securities laws.
Voting of Proxies and Recommendation of Board
It is intended that all proxies received by the Company will be voted in favour of the
confirmation of the amendment to the Company Bylaws, unless a proxy contains express instructions
to vote against such confirmation of the amendment. The text of the resolution confirming the
amendment to the Bylaws is set forth in Schedule A hereto. If the amendment to the Bylaws is not
approved by shareholders at the Meeting, such amendment will not be enacted.
The Board of Directors of the Company recommends that shareholders vote in favour of the
resolution confirming the amendment to the Company Bylaws.
INTEREST OF CERTAIN PERSONS IN MATTERS TO BE ACTED UPON
None of the directors or senior officers of the Company, none of the persons who have been
directors or senior officers of the Company and no associate or affiliate of any of the foregoing
has any material interest, direct or indirect, by way of beneficial ownership of securities or
otherwise, in any matter scheduled to be acted upon at the Meeting other than as disclosed
elsewhere in this Information Circular.
8
INTEREST OF INFORMED PERSONS IN MATERIAL TRANSACTIONS
Other than as set out herein, to the Companys knowledge, no informed person (as defined
under Multilateral Instrument 51-102) of the Company, any proposed director of the Company or any
associate or affiliate of such persons, has had or has any material interest, direct or indirect,
in any transaction since January 1, 2010 or in any proposed transaction which, in either case, has
materially affected or is expected to materially affect the Company or any of its subsidiaries.
STATEMENT OF EXECUTIVE COMPENSATION
COMPENSATION DISCUSSION AND ANALYSIS
Composition of the Compensation Committee
The Compensation Committee of the Company currently consists of Messrs. Pitoniak, Zimmerman
and Micali. The Board has determined that all three members of the Compensation Committee are
independent directors (as defined under applicable securities legislation).
Compensation Discussion and Analysis
The Companys policy with respect to the compensation of the Chief Executive Officer, the
Chief Financial Officer and the Companys three most highly compensated executive officers other
than the Chief Executive Officer and the Chief Financial Officer (such officers are hereafter
collectively called the Named Executive Officers) is based upon the principles that total
compensation must: (1) be competitive in order to help attract and retain the talent needed to lead
and grow the Companys business; (2) provide a strong incentive for executives and key employees to
work towards the achievement of the Companys goals, including long-term earnings growth and return
on invested capital goals; and (3) ensure that the interests of management and the Companys
shareholders are aligned and that the compensation packages are fair to senior management,
employees, the shareholders and other stakeholders.
The Companys strategy is to pay for performance, with the aim of paying total cash
compensation at or above the median (50th percentile) for comparable companies, with top performers
achieving total direct compensation above the 75th percentile when the Company over achieves its
earnings targets. In addition, the Company believes in pay at risk for the Chief Executive Officer
and the other Named Executive Officers, as well as all senior management of the Company. As any
employees responsibility increases, so does the amount of pay at risk, which the Company believes
is important for aligning executive compensation with shareholder interests. As employees move to
higher levels of responsibility with more direct influence over the Companys strategy and
performance, their base salary as a percentage of total direct compensation decreases and they have
a higher percentage of pay at risk.
In 2008, the Compensation Committee retained the services of Mercer Canada Ltd. (Mercer) to
conduct a formal review of the Companys executive compensation arrangements. The first step in the
review was to define the group of comparable companies against which the Companys compensation
practices would be compared and evaluated. The Company has no direct peers in the industrial
auction sector, so this step involved defining and developing the methodology for identifying
comparable companies. Together with Mercer, the Committee cited net income and market
capitalization as the key financial metrics that would define the comparable group of companies.
Net income and market capitalization were chosen because they are the primary financial value
produced for the Companys shareholders, and because, in the Committees and Mercers view, neither
of the Companys key revenue-related metrics would yield meaningful comparisons. Gross auction
proceeds would potentially overstate the Companys financial scale, while the Companys auction
revenues would potentially understate the complexity and scale of the Companys value creation
process and its profitability. Using net income and market capitalization as the key financial
metrics, Mercer developed a group of 315 comparable companies, located in both the United States
and Canada and across diverse industries.
9
Mercer concluded that the structure and philosophy of the Companys compensation programs were
in line with the identified comparable companies, as to the relative balance of base salary, and
short-term and long-term incentive compensation. In general, Mercer found that most Named Executive
Officers were receiving total cash compensation in line with market medians for comparable
companies, with only the Companys Chief Executive Officer notably below the median. The
Compensation Committee and Board of Directors of the Company have since increased the Chief
Executive Officers compensation to reduce this unintended gap.
Apart from Mercers findings, the Committee in making its determination on executive
compensation also took into consideration other factors and information, including, but not limited
to, various individual and overall corporate performance reviews and other relevant indicators. The
Company paid total fees of U.S.$28,611 to Mercer in 2008 to complete this engagement. The Company
also paid fees of U.S.$28,142 to Mercer in 2008 to complete a formal review of the Companys
compensation program for directors. The Company did not engage Mercer for any services in 2010,
though the Committee does intend to engage a compensation consultant again in 2011.
The total cash compensation paid to each of the Chief Executive Officer and the other Named
Executive Officers of the Company consists primarily of base salary and an incentive bonus tied to
the Companys financial performance, together with amounts earned in accordance with the Companys
executive long term incentive plan (the ELTIP). All Named Executive Officers also receive annual
stock option grants in accordance with the Companys stock option plan (see Option-based awards
Stock Option Plan below). The imputed fair value of options granted using the Black-Scholes option
pricing model is considered in the determination of total direct compensation, as is the value of
benefits and any other perquisites received by a particular individual. The Company believes that
the mix of base salary, performance-based bonus and participation in the ELTIP and stock option
plan creates a balanced approach to executive compensation consistent with the compensation
principles of the Company stated above.
The CEOs total direct compensation was comprised of the following components in 2010, which
are described in more detail in the discussion below:
|
|
|
|
|
|
|
|
|
|
|
|
|
Amount |
|
|
|
|
|
|
Component of CEOs Direct Compensation |
|
(U.S.$) |
|
|
Percentage |
|
|
Metric |
Base salary(1) |
|
$ |
553,000 |
|
|
|
49 |
% |
|
Set by the Committee. |
Short term incentive bonus award |
|
Nil |
|
|
Nil |
|
|
Formula driven based on Company earnings performance compared to Board approved target (see below). |
Executive long-term incentive plan award |
|
|
125,000 |
|
|
|
11 |
% |
|
Maximum award (see below). |
Stock options fair value (earned in 2010; granted in 2011) |
|
|
456,000 |
|
|
|
40 |
% |
|
80% of January 1, 2010 base salary (see below). |
|
|
|
|
|
|
|
|
Total direct compensation |
|
$ |
1,134,000 |
|
|
|
|
|
|
62% of the 50th percentile for comparable companies. |
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
The CEOs base salary is set and paid in Canadian dollars and translated into U.S. dollars
for the purposes of this table at the average exchange rate for the year of US$0.97 to CA$1.
His base salary was CA$570,000. |
Apart from considering the salary levels of comparable executives with similar
responsibilities and experience at comparable companies, in determining the base salary and other
compensation received by the Chief Executive Officer, the Compensation Committee took into
consideration the individual performance of the Chief Executive Officer and the Companys overall
performance for the year, and completed a detailed assessment of these factors for presentation to
the Board. These considerations included the Companys pre-tax earnings performance for the year
measured against the earnings target set out below, the return on invested capital performance for
the year, and the Chief Executive Officers achievement of strategic objectives as outlined in the
Companys strategic plan, as well as the achievement of various individual performance
objectives. The Chair of the Compensation Committee also interviewed all officers of the Company
who directly report to the Chief Executive Officer to provide a full 360-degree view of his
performance.
10
Base salary levels for the Named Executive Officers other than the Chief Executive Officer
have been determined primarily on the basis of (i) the Compensation Committees review of the Chief
Executive Officers assessment of each Named Executive Officers individual performance; (ii) the
scope of each executives job responsibilities; and (iii) the Compensation Committees
understanding of normal and appropriate salary levels for executives with responsibilities and
experience comparable to those of the Named Executive Officers of the Company. In making such
determination, external sources are consulted when deemed necessary by the Compensation Committee,
including the Mercer review described above.
The aggregate executive short term incentive bonus pool amount is linked directly to a formula
that provides for specified increases in the bonus pool amount as pre-tax earnings (adjusted to
exclude amounts not considered part of the Companys normal operations) approach the target level
established by the Compensation Committee and approved by the Board of Directors at the beginning
of the year, and for accelerated increases in the bonus pool if adjusted pre-tax earnings exceed
the target level. Pre-tax earnings are chosen as the metric for executive incentive bonus because
pre-tax earnings directly drive shareholder value through earnings per share and are an element
over which executives of the Company can have the most direct influence by their performance. The
pre-tax earnings target for purposes of the 2010 incentive bonus calculation was $135.0 million. At
that level, the bonus pool available to the participants in the executive incentive bonus program
(being vice-presidents and above) would have been equal to 50% of the combined base salaries of
Vice Presidents and 60% of the combined base salaries of Senior Vice Presidents and above. The
amount of such bonuses is not subject to any minimum amount but is subject to a maximum of 200% of
the combined base salaries of the participants. The Company achieved adjusted pre-tax earnings of
$91.5 million for 2010, or 68% of the earnings target, resulting in no executive incentive bonus
pool. The maximum incentive bonus pool would have been earned in 2010 if the Company had achieved
125% of its earnings target for the year.
The actual allocation of incentive bonus amounts to participants in the executive bonus pool
is based on a process involving peer reviews and individual performance reviews of such executives
by the Chief Executive Officer. A similar formula is used to calculate a portion of the Chief
Executive Officers annual bonus award. The Compensation Committee undertook a formal evaluation
process involving interviews with members of senior management and a review of performance targets
and objectives of the Chief Executive Officer to determine the remainder of his bonus for 2010.
This allocation approach involving peer reviews and performance reviews reflects the Companys
belief that overall success of the Company is driven by individual performance together with good
teamwork.
The Chief Executive Officer and other Named Executive Officers also participate in the
Companys ELTIP. The fundamental purpose of the ELTIP is to facilitate senior managements direct
investment in and ownership of Common Shares. ELTIP entitlement is earned by reference to the
Companys pre-tax return on invested capital (ROIC) on a rolling three-year basis. Each
participants ELTIP award is based on a straight-line calculation, with entitlement starting when
70% of the ROIC target is achieved; 100% of the ELTIP entitlement will be earned when the ROIC
target is fully achieved. The ROIC target approved by the Board for 2009 to 2011 (inclusive) is 20%
(before tax). No entitlement will be earned if the Companys rolling three-year ROIC falls below
14%. The Companys rolling three-year average ROIC as at December 31, 2010 was 20%.
The Named Executive Officers including the Chief Executive Officer but excluding the Chief
Financial Officer are entitled to a maximum cash ELTIP award of U.S.$125,000, and this is paid by
the Company when they contribute an equivalent amount to the ELTIP, to be invested by the
administrator in Common Shares purchased on the New York Stock Exchange. The Chief Financial
Officer is entitled to a maximum cash ELTIP award of U.S.$100,000. Awards may be carried forward
for one year should a participant choose not to contribute to the ELTIP in a particular year.
Please refer to the Executive Long Term Incentive Plan section below for further information. The
Company believes that participation in the Companys ELTIP, including the share ownership
guidelines discussed below, and stock option plan aligns the interest of executives of the Company
with those of the shareholders.
11
Stock options are granted under the Companys stock option plan in accordance with the
Companys Policy Regarding the Granting of Equity-Based Compensation Awards and the value,
calculated in accordance with the Black Scholes option pricing model, of each award is set at a
specified percentage of each executives base salary. For Named Executive Officers other than the
Chief Executive Officer, President, Chief Financial Officer and Chief Operating Officer the option
award amount is 60% of their respective base salaries. The Chief Executive Officer, President and
Chief Operating Officer are entitled to stock option grants of at least 80% of each of their
respective base salaries, with increases beyond this percentage at the discretion of the
Compensation Committee and Board. The Chief Financial Officer is entitled to stock option grants
with a value equal to 30% of his base salary.
The Committee regularly reviews the relative emphasis of each of the various components of
compensation for senior executives referred to above to ensure that the structure of the Companys
executive compensation meets the desired results and objectives of the Companys executive
compensation philosophy and provides the appropriate level of reward for past performance and
incentive for future work and development.
The Companys Board of Directors has approved an updated short-term incentive plan for all of
the Companys senior management team, including the Named Executive Officers. The plan will move to
a scorecard system with each individual participants short term incentive being determined by
their personal performance relative to goals established at the beginning of the year and the
Companys earnings performance relative to a target set by the Board of Directors at the beginning
of the year. The new short-term incentive plan will be described in more detail in the Companys
Information Circular for the 2012 Annual Meeting of Shareholders.
The Compensation Committee has reviewed and discussed this discussion and analysis with the
Board of Directors and management and is satisfied that it fairly and completely represents the
philosophy, intent, and actions of the Compensation Committee with regards to executive
compensation.
12
Performance graph
The following graph compares the percentage change in the value of U.S.$100 invested in Common
Shares of the Company with U.S.$100 invested in the S&P / TSX Composite Index and Russell 2000
Index from December 31, 2005 to December 31, 2010 (the Companys most recent financial year end).
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Dec. 31, 2005 |
|
|
Dec. 31, 2006 |
|
|
Dec. 31, 2007 |
|
|
Dec. 31, 2008 |
|
|
Dec. 31, 2009 |
|
|
Dec. 31, 2010 |
|
Ritchie Bros.
Auctioneers (RBA) |
|
|
100 |
|
|
|
129 |
|
|
|
198 |
|
|
|
155 |
|
|
|
162 |
|
|
|
167 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
S&P / TSX Composite Index |
|
|
100 |
|
|
|
115 |
|
|
|
123 |
|
|
|
78 |
|
|
|
104 |
|
|
|
119 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Russell Global Index |
|
|
100 |
|
|
|
117 |
|
|
|
114 |
|
|
|
74 |
|
|
|
93 |
|
|
|
116 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
CEO Cash Compensation |
|
|
100 |
|
|
|
111 |
|
|
|
126 |
|
|
|
114 |
|
|
|
125 |
|
|
|
92 |
|
Option-based awards
Stock Option Plan
The Company has a stock option plan that provides for the award of stock options to employees,
directors and officers of the Company and to other persons approved by the Compensation Committee.
The Company obtained shareholder and applicable regulatory approval to amend and restate the stock
option plan in April 2007 (the amended and restated plan is referred to hereunder as the stock
option plan).
As of the date of this Information Circular, the maximum number of Common Shares reserved for
issuance from the effective date of the amendment and restatement of the stock option plan is
10,200,000 Common Shares, of which 1,355,270 Common Shares (being approximately 1% of total issued
and outstanding shares) have been issued, 3,070,991 Common Shares are reserved for issuance upon
exercise of options that have been granted (approximately 3% of total issued and outstanding
shares) and 5,773,739 Common Shares (approximately 5% of total issued and outstanding shares)
remain available for future options to be granted.
Stock options are granted at the closing market price of the Common Shares on the NYSE as of
the grant date. Under the stock option plan, the maximum number of Common Shares issued and
reserved for issuance to non-executive Directors of the Company upon exercise of options must not
exceed 0.3% of the issued and outstanding Common Shares. The number of Common Shares issued to
Insiders under the stock option plan, when combined with the Companys other security-based
compensation arrangements, within any one-year period cannot exceed 10% of the issued and
outstanding Common Shares, and the number of Common Shares issuable to Insiders at any time cannot
exceed 10% of the issued and outstanding Common Shares.
13
Options granted under the stock option plan are subject to vesting conditions imposed by the
Compensation Committee as set out in the relevant option agreements. For options granted under the
stock option plan before December 31, 2008, the Compensation Committee has generally provided in
option agreements that options are subject to vesting one year from the grant date and are not
transferable. Furthermore, for options granted before December 31, 2008, the Compensation Committee
has generally provided in option agreements that the options will expire on the earlier of:
|
(a) |
|
10 years from the date of grant; |
|
(b) |
|
30 days from the date on which the optionee ceases to be employed by, or
provide services to, the Company; |
|
(c) |
|
180 days from the date of death if the optionees employment or eligibility
ceases by reason of his or her death or if the optionee dies prior to the expiration of
the 30-day period described in clause (b) above; or, |
|
(d) |
|
immediately upon termination if the termination of employment is with cause. |
The stock option plan has provisions that take into account the Companys policy with respect
to making grants only during specific trading windows and if the expiry date of an option falls
during a Black Out Period, the expiry date will be extended to the fifth business day following
the expiry of such period.
On February 24, 2009 the Companys Board of Directors approved certain amendments to the
Companys stock option grant practices. Unless otherwise determined by the Compensation Committee,
options granted after this date to the Companys Vice Presidents and above will generally vest
equally over three years from the grant date. All options granted on or after this date have a term
of 10 years from the date of grant subject to the following:
|
(a) |
|
in the case of termination without cause (excluding voluntary termination)
immediate vesting of all unvested options and the optionee will have 90 days from the
date on which the optionee ceases to be employed by the Company to exercise all
options; |
|
(b) |
|
in the case of voluntary termination (other than retirement) immediate
cancellation of all unvested options and the optionee will have 90 days to exercise
vested options; |
|
(c) |
|
in the case of retirement all unvested options will continue to vest after
retirement in accordance with the existing vesting schedule for those particular
options and all options will expire on the earlier of three years from the date of
retirement and the option 10-year expiry date; |
|
(d) |
|
in the case of death all unvested options will vest immediately and the
optionees legal representative will have 365 days from the date of death to exercise
the options if the optionees employment or eligibility ceases by reason of his or her
death or if the optionee dies prior to the expiration of the periods described in
clauses (a), (b) and (c) above; or, |
|
(e) |
|
in the case of termination with cause all options with expire immediately
upon termination. |
Options granted to non-executive employees on or after February 24, 2009 will generally
continue to be subject to vesting one year from the grant date and will also be subject to the new
termination provisions described above. Furthermore, stock option agreements for options granted on
or after February 24, 2009 generally provide that the Compensation Committee may shorten the
vesting period if the Compensation Committee considers doing so would be in the best interest of
the Company.
The stock option plan also provides that the Compensation Committee has the right to suspend,
amend or terminate the stock option plan without approval of optionees or shareholders (provided
that no such suspension, amendment or termination will materially prejudice the rights of any
optionee under any previously granted option without the consent or deemed consent of such
optionee), including, without limitation:
|
(a) |
|
to avoid any additional tax on optionees under Section 409A of the United
States Internal Revenue Code or other applicable tax legislation; |
14
|
(b) |
|
to change the eligibility for and limitations on participation in the stock
option plan (other than participation by non-executive Directors in the stock option
plan); |
|
(c) |
|
to make any addition to, deletion from or alteration of the provisions of the
stock option plan that are necessary to comply with applicable law or the requirements
of any regulatory authority or stock exchange; |
|
(d) |
|
to make any amendment of a typographical, grammatical, administrative or
clerical nature, or clarification correcting or rectifying any ambiguity, defective
provision, error or omission in the stock option plan; and |
|
(e) |
|
to change the provisions relating to the administration of the stock option
plan or the manner of exercise of the options, including: |
|
(i) |
|
changing or adding any form of financial assistance provided by
the Company to the participants that would facilitate purchase of Common Shares
under the stock option plan; and |
|
(ii) |
|
adding provisions relating to a cashless exercise (which will
provide for a full deduction of the underlying Common Shares from the maximum
number reserved under the stock option plan for issuance). |
However, the following amendments to the stock option plan can only be made with shareholder
approval:
|
(a) |
|
any increase in the maximum number of Common Shares that may be issued pursuant
to the exercise of options granted under the stock option plan; |
|
(b) |
|
any reduction in exercise price or cancellation and reissue of options; |
|
(c) |
|
any amendment that extends the term of an option beyond the original 10 year
expiry date; |
|
(d) |
|
any amendment to Eligible Participants that may permit the introduction or
reintroduction of non-executive Directors on a discretionary basis, if at any time, the
stock option plan is further amended to exclude participation by non-executive
Directors; |
|
(e) |
|
any amendment that increases limits previously imposed on non-executive
director participation; |
|
(f) |
|
any amendment that would permit equity based awards granted under the stock
option plan to be transferable or assignable other than for normal estate settlement
purposes; |
|
(g) |
|
any amendment to increase the maximum limit of the number of securities that
may be issued to insiders of the Company within any one year period or issuable to
insiders of the Company at any time under the stock option plan, or when combined with
all of the Companys other security based compensation arrangements, which could exceed
10% of the total issued and outstanding Common Shares of the Company; |
|
(h) |
|
any addition of provisions relating to a cashless exercise (other than a
surrender of options for cash) that does not provide for a full deduction of the
underlying Common Shares from the maximum number reserved for issuance under the stock
option plan; and |
|
(i) |
|
any amendment to the amending provisions of the stock option plan. |
The following table sets out the number of securities authorized for issuance under the
Companys stock option plan as of December 31, 2010:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Weighted- |
|
Number of Securities |
|
|
|
|
|
|
|
Average |
|
Remaining Available for |
|
|
|
Number of Securities to be |
|
|
Exercise Price of |
|
Future Issuance under |
|
|
|
Issued upon Exercise of |
|
|
Outstanding |
|
Equity Compensation Plans |
|
|
|
Outstanding Options (A) |
|
|
Options |
|
(Excluding (A)) |
|
Equity compensation plans approved by security holders stock option plan |
|
3,234,776 (3% of total issued and outstanding shares) |
|
$16.57 |
|
5,773,739 (5% of total issued and outstanding shares) |
15
Equity-based Compensation Awards Grant Policy
The Companys Board of Directors has adopted a Policy Regarding the Granting of Equity-Based
Compensation Awards (the Policy), the terms of which establish guidelines for the granting of
options to purchase Common Shares to the Named Executive Officers and other employees of the
Company. Under the provisions of the Policy, only the Compensation Committee of the Companys Board
of Directors can authorize the granting of stock options to the Named Executive Officers and other
executives of the Company.
The Policy establishes an annual date for the granting of stock options, which falls on the
fifth business day following the release of the Companys results for the most recently completed
fiscal year. The Policy prohibits the granting of stock options during black out periods, as
defined in the Companys Policy Regarding Securities Trades by Company Personnel. The Compensation
Committee has delegated to the Chief Executive Officer the authority to grant options to purchase
up to 150,000 Common Shares of the Company per year to Company employees, provided no one
individual is granted options to acquire more than 45,000 Common Shares and provided options are
not granted to employees at the Vice-President and above level. Option grants by the Chief
Executive Officer must fall within the Companys established trading windows. All stock options
granted in accordance with the Policy must have an exercise price equal to the closing price of the
Companys Common Shares on the New York Stock Exchange on the date of grant.
The Policy is subject to changes and amendments as deemed appropriate by the Board of
Directors from time to time.
16
SUMMARY COMPENSATION TABLE
The following table provides a summary of the compensation earned during each of the last
three fiscal years by the Chief Executive Officer, the Chief Financial Officer and the three other
Named Executive Officers of the Company.
Summary Compensation Table
(all amounts in U.S. dollars)
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Non-equity incentive plan |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Share- |
|
Option- |
|
|
compensation ($) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
based |
|
based |
|
|
Annual |
|
|
Long-term |
|
|
All other |
|
|
Total |
|
|
|
|
|
Salary(2) |
|
|
awards |
|
awards(3) |
|
|
incentive |
|
|
incentive |
|
|
compensation |
|
|
compensation |
|
Name and Principal Position(1) |
|
Year |
|
($) |
|
|
($) |
|
($) |
|
|
plans(4) |
|
|
plans(5) |
|
|
($) |
|
|
($) |
|
Peter J. Blake |
|
2010 |
|
|
553,000 |
|
|
Nil |
|
|
424,362 |
|
|
Nil |
|
|
|
125,000 |
|
|
|
36,400 |
|
|
|
1,138,762 |
|
Chief Executive Officer |
|
2009 |
|
|
486,000 |
|
|
Nil |
|
|
429,352 |
|
|
|
321,000 |
|
|
|
125,000 |
|
|
|
34,500 |
|
|
|
1,395,852 |
|
|
|
2008 |
|
|
504,000 |
|
|
Nil |
|
|
210,273 |
|
|
|
247,700 |
|
|
|
100,000 |
|
|
|
30,500 |
|
|
|
1,092,473 |
|
Robert A. McLeod (6) |
|
2010 |
|
|
267,000 |
|
|
Nil |
|
|
50,076 |
|
|
Nil |
|
|
|
100,000 |
|
|
|
25,400 |
|
|
|
442,476 |
|
Chief Financial Officer |
|
2009 |
|
|
197,000 |
|
|
Nil |
|
|
41,888 |
|
|
|
133,500 |
|
|
|
100,000 |
|
|
|
20,500 |
|
|
|
492,888 |
|
|
|
2008 |
|
|
158,400 |
|
|
Nil |
|
|
23,715 |
|
|
|
63,700 |
|
|
|
50,000 |
|
|
|
14,700 |
|
|
|
312,515 |
|
Robert S. Armstrong (7) |
|
2010 |
|
|
301,000 |
|
|
Nil |
|
|
208,650 |
|
|
Nil |
|
|
|
125,000 |
|
|
|
27,800 |
|
|
|
662,450 |
|
Chief Operating Officer |
|
2009 |
|
|
306,000 |
|
|
Nil |
|
|
185,504 |
|
|
|
193,500 |
|
|
|
125,000 |
|
|
|
27,000 |
|
|
|
837,004 |
|
|
|
2008 |
|
|
281,000 |
|
|
Nil |
|
|
98,022 |
|
|
|
128,300 |
|
|
|
100,000 |
|
|
|
24,100 |
|
|
|
631,422 |
|
Guylain Turgeon (8) |
|
2010 |
|
|
371,000 |
|
|
Nil |
|
|
125,190 |
|
|
Nil |
|
|
|
125,000 |
|
|
|
120,000 |
|
|
|
741,190 |
|
Senior Vice President, Managing |
|
2009 |
|
|
390,000 |
|
|
Nil |
|
|
129,778 |
|
|
|
205,000 |
|
|
|
125,000 |
|
|
|
115,000 |
|
|
|
964,778 |
|
Director
Europe & Middle East |
|
2008 |
|
|
409,400 |
|
|
Nil |
|
|
98,222 |
|
|
|
155,000 |
|
|
|
100,000 |
|
|
|
123,000 |
|
|
|
885,622 |
|
Robert K. Mackay (9) |
|
2010 |
|
|
398,000 |
|
|
Nil |
|
|
238,182 |
|
|
Nil |
|
|
|
125,000 |
|
|
|
19,700 |
|
|
|
780,882 |
|
President |
|
2009 |
|
|
350,000 |
|
|
Nil |
|
|
247,588 |
|
|
|
233,500 |
|
|
|
125,000 |
|
|
|
17,500 |
|
|
|
973,588 |
|
|
|
2008 |
|
|
375,000 |
|
|
Nil |
|
|
139,128 |
|
|
|
188,300 |
|
|
|
100,000 |
|
|
|
12,900 |
|
|
|
815,328 |
|
|
|
|
(1) |
|
All Named Executive Officers are employed by wholly-owned subsidiaries of the Company. |
|
(2) |
|
The salary and annual incentive amounts for certain Named Executive Officers were paid in
currencies other than the U.S. dollar in 2010 (primarily the Canadian dollar and Euro) and are
translated into U.S. dollars for the purposes of the table at the average U.S. dollar exchange
rate for the year. The exchange rate used for Canadian dollars was US$0.9708 to CA$1 and the
exchange rate used for Euros was US$1.3248 for 1. |
|
(3) |
|
The dollar value of option-based awards is the grant date fair market value of options
granted during the respective year using the Black-Scholes option pricing model with the
assumptions detailed in the Companys consolidated financial statements for the applicable
year. |
|
(4) |
|
The annual incentive plan awards represent bonuses earned by the Named Executive Officers in
the fiscal year noted but paid subsequent to the end of the applicable year. |
|
(5) |
|
Long-term incentive plan awards represent payments made subsequent to the applicable year end
in accordance with the Companys Executive Long Term Incentive Plan adopted in 2004 and
amended in 2009 (please see discussion below under Executive Long Term Incentive Plan). The
amount was used to purchase Common Shares in the open market and those shares are held by an
administrator on behalf of the Named Executive Officer, only to be released pursuant to the
terms of the Plan. |
|
(6) |
|
Robert McLeod was appointed Chief Financial Officer effective April 25, 2008. Prior to that
he was Director, Global Accounting for the Company. |
|
(7) |
|
Robert Armstrong was appointed Chief Financial Officer and Chief Operating Officer effective
January 1, 2008, and became Chief Operating Officer on April 25, 2008. He served previously as
the Companys Vice-President Finance, Chief Financial Officer and Corporate Secretary. |
|
(8) |
|
Guylain Turgeon was appointed Senior Vice-President, Managing Director
Europe & Middle East effective January 1, 2008, having served previously as the Companys Senior
Vice-President, Managing Director European Operations. |
|
(9) |
|
Robert Mackay was appointed President effective January 1, 2008, having previously held the
position President USA, Asia and Australia. |
17
INCENTIVE PLAN AWARDS
Outstanding share-based awards and option-based awards
The following table summarizes all awards outstanding under the Companys stock option plan at
December 31, 2010. The Company had no share-based awards outstanding.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option-based Awards |
|
|
|
Number of securities |
|
|
|
|
|
|
|
|
|
|
|
underlying |
|
|
Option exercise |
|
|
|
|
Value of unexercised |
|
|
|
unexercised options |
|
|
price |
|
|
Option expiration |
|
in-the-money options |
|
Name |
|
(#) |
|
|
(U.S. $) |
|
|
date |
|
(U.S. $) |
|
Peter J. Blake |
|
|
66,100 |
|
|
|
21.82 |
|
|
Mar. 11, 2020 |
|
|
81,303 |
|
|
|
|
114,800 |
|
|
|
14.50 |
|
|
Mar. 5, 2019 |
|
|
981,540 |
|
|
|
|
39,900 |
|
|
|
24.39 |
|
|
Feb. 28, 2018 |
|
|
N/A |
|
|
|
|
51,000 |
|
|
|
18.67 |
|
|
Mar. 1, 2017 |
|
|
223,380 |
|
|
|
|
72,000 |
|
|
|
14.70 |
|
|
Jan. 24, 2016 |
|
|
601,440 |
|
|
|
|
1,400 |
|
|
|
10.80 |
|
|
Jan. 25, 2015 |
|
|
17,145 |
|
Robert A. McLeod |
|
|
7,800 |
|
|
|
21.82 |
|
|
Mar. 11, 2020 |
|
|
9,594 |
|
|
|
|
11,200 |
|
|
|
14.50 |
|
|
Mar. 5, 2019 |
|
|
95,760 |
|
|
|
|
4,500 |
|
|
|
24.39 |
|
|
Feb. 28, 2018 |
|
|
N/A |
|
|
|
|
3,600 |
|
|
|
18.67 |
|
|
Mar. 1, 2017 |
|
|
15,768 |
|
|
|
|
5,250 |
|
|
|
14.70 |
|
|
Jan. 24, 2016 |
|
|
43,855 |
|
|
|
|
2,000 |
|
|
|
4.12 |
|
|
Dec. 6, 2011 |
|
|
37,857 |
|
Robert S. Armstrong |
|
|
32,500 |
|
|
|
21.82 |
|
|
Mar. 11, 2020 |
|
|
39,975 |
|
|
|
|
49,600 |
|
|
|
14.50 |
|
|
Mar. 5, 2019 |
|
|
424,080 |
|
|
|
|
18,600 |
|
|
|
24.39 |
|
|
Feb. 28, 2018 |
|
|
N/A |
|
|
|
|
12,900 |
|
|
|
18.67 |
|
|
Mar. 1, 2017 |
|
|
56,502 |
|
|
|
|
15,000 |
|
|
|
14.70 |
|
|
Jan. 24, 2016 |
|
|
125,300 |
|
|
|
|
11,100 |
|
|
|
10.80 |
|
|
Jan. 25, 2015 |
|
|
135,938 |
|
|
|
|
12,000 |
|
|
|
8.82 |
|
|
Feb. 13, 2014 |
|
|
170,760 |
|
|
|
|
15,000 |
|
|
|
5.18 |
|
|
Jan. 30, 2013 |
|
|
268,125 |
|
Guylain Turgeon |
|
|
19,500 |
|
|
|
21.82 |
|
|
Mar. 11, 2020 |
|
|
23,985 |
|
|
|
|
34,700 |
|
|
|
14.50 |
|
|
Mar. 5, 2019 |
|
|
296,685 |
|
|
|
|
18,600 |
|
|
|
24.39 |
|
|
Feb. 28, 2018 |
|
|
N/A |
|
|
|
|
23,700 |
|
|
|
18.67 |
|
|
Mar. 1, 2017 |
|
|
103,806 |
|
|
|
|
33,600 |
|
|
|
14.70 |
|
|
Jan. 24, 2016 |
|
|
280,672 |
|
|
|
|
19,200 |
|
|
|
8.82 |
|
|
Jan. 24, 2016 |
|
|
235,136 |
|
Robert K. Mackay |
|
|
37,100 |
|
|
|
21.82 |
|
|
Mar. 11, 2020 |
|
|
45,633 |
|
|
|
|
66,200 |
|
|
|
14.50 |
|
|
Mar. 5, 2019 |
|
|
566,010 |
|
|
|
|
26,400 |
|
|
|
24.39 |
|
|
Feb. 28, 2018 |
|
|
N/A |
|
|
|
|
33,900 |
|
|
|
18.67 |
|
|
Mar. 1, 2017 |
|
|
148,482 |
|
|
|
|
48,000 |
|
|
|
14.70 |
|
|
Jan. 24, 2016 |
|
|
400,960 |
|
|
|
|
NOTE: |
|
All of the options listed in the table above, except those with expiry dates of March 5,
2019 and March 11, 2020 had vested and were exercisable as of December 31, 2010. |
18
Incentive plan awards value vested or earned during 2010
|
|
|
|
|
|
|
|
|
|
|
Option-based awards |
|
|
Share-based awards |
|
Non-equity incentive plan |
|
|
Value vested during the |
|
|
Value vested during the |
|
compensation Value |
|
|
year(1) |
|
|
year |
|
earned during the year(2) |
Name |
|
($) |
|
|
($) |
|
($) |
Peter J. Blake |
|
$ |
353,158 |
|
|
Nil |
|
Nil |
Robert A. McLeod |
|
|
38,738 |
|
|
Nil |
|
Nil |
Robert S. Armstrong |
|
|
165,078 |
|
|
Nil |
|
Nil |
Guylain Turgeon |
|
|
105,227 |
|
|
Nil |
|
Nil |
Robert K. Mackay |
|
|
200,425 |
|
|
Nil |
|
Nil |
|
|
|
(1) |
|
Awards were granted in accordance with the Companys stock option plan in 2010; value vested
has been calculated using grant date fair value of options. |
|
(2) |
|
The non-equity incentive plan compensation relates to amounts earned in 2010 and paid in 2011
in accordance with the Companys executive short term incentive plan, as described above in
the Compensation Discussion and Analysis. |
Executive Long Term Incentive Plan
The Companys ELTIP encourages senior employees and officers of the Company to use performance
bonus payments to purchase and hold Common Shares through the administrator of the plan. The ELTIP
does not involve any issuance of Common Shares from the Company, and the Common Shares so purchased
are held in trust by the administrator on behalf of the participant.
ELTIP entitlement is earned by reference to the Companys pre-tax return on invested capital
(ROIC) on a rolling three-year basis. Each participants ELTIP award is based on a straight-line
calculation, with entitlement starting when 70% of the ROIC target is achieved; 100% of the ELTIP
entitlement will be earned when the ROIC target is fully achieved. The ROIC target approved by the
Board for 2009 to 2011 (inclusive) is 20% (before tax). No entitlement will be earned if the
Companys rolling three-year ROIC falls below 14%. The Companys rolling three-year average ROIC as
at December 31, 2010 was 20%. Participants are entitled to a maximum cash ELTIP award of
U.S.$125,000 for participants who are Senior Vice Presidents and above and U.S.$100,000 for
participants who are Vice Presidents, and these award amounts are paid by the Company when the
participants contribute an equivalent amount of their own funds to the ELTIP.
Funds contributed by participants to the ELTIP are used by the plan administrator to acquire
Common Shares in open market purchases on the NYSE during a specific period within the first
trading window of the relevant fiscal year, as provided for under the Companys Policy Regarding
Securities Trades by Company Personnel. ELTIP participants agree not to withdraw any Common Shares
so held by the administrator unless a certain event occurs or certain conditions are satisfied
(e.g. the termination, retirement or resignation of the participant). Participants in the ELTIP are
subject to share ownership guideline requirements depending on their level of seniority with the
Company. Under such guidelines, participants are required to accumulate ownership of Common Shares
held under the ELTIP with a minimum share value equal to a specified multiple of such persons
relevant base salary. The specified multiple for senior officers who are members of the Executive
Council is three times the participants base salary; two times for participants who are
Vice-Presidents (or equivalent) but not members of the Executive Council; and one times base salary
for participants who are Divisional Managers (or equivalent).
The ELTIP was amended in 2009 to decouple the ELTIP from the Companys incentive bonus plan,
meaning that participants in the ELTIP are allowed to contribute their own funds to the ELTIP in
the event their incentive bonus is not sufficient to achieve the full Company matching amount under
the ELTIP. This means that ELTIP participants will receive the maximum payment in each year that
the rolling three-year ROIC target of 20% is exceeded regardless of their actual bonus. In
addition, ELTIP entitlement carries forward for one year if a participant chooses not to
participate in one year, they may use that entitlement the following year, together with the
entitlement earned in that year. Any unused entitlement expires automatically after one year.
19
Commencing in 2009, 25% of the ELTIP funds are invested by the administrator in investment
options other than Common Shares. The purpose of this change was to diversify the ELTIP
participants investment portfolios while still maintaining alignment of their interests with
Company shareholders.
The Company has also adopted share ownership guidelines, pursuant to which participants in the
ELTIP are required to hold Common Shares with a value at least equal to a certain multiple of their
base salary. The multiple of the base salary that is required of participants in the ELTIP depends
on the participants seniority with the Company, and ranges from one time salary to three times
salary.
The Company believes that the ELTIP, together with the Share Ownership Guidelines adopted by
the Company, will facilitate the alignment of the interests of the senior employees and officers of
the Company with those of the Companys shareholders by promoting ownership of Common Shares by
senior employees and officers and rewarding the creation of shareholder value over the long term.
Long Term Incentive Plan for Non-Executive Directors
The Company adopted a long-term incentive plan for non-executive directors in 2009 (the
Non-Executive Director LTIP). Under this plan, all non-executive directors use part of their
annual retainer to purchase and hold Common Shares through the administrator of the plan. The
Non-Executive Director LTIP involves open market purchases rather than issuances of Common Shares
from the Company, and the Common Shares so purchased are held by the administrator on behalf of the
participant.
Under the Non-Executive Director LTIP, the administrator uses such contributions to acquire
Common Shares in open market purchases on the NYSE during a specific period within the first
trading window of the relevant fiscal year, as provided for under the Companys Policy Regarding
Securities Trades by Company Personnel. Participants also agree not to withdraw any Common Shares
so held by the administrator unless a certain event occurs or certain conditions are satisfied
(e.g. the termination, retirement or resignation of the participant as a director of the Company).
The Company believes that the Non-Executive LTIP will further facilitate the alignment of the
interests of the directors with those of the shareholders of the Company.
TERMINATION AND CHANGE OF CONTROL BENEFITS
Termination of Employment, Changes in Responsibility and Employment Contracts
The Company, through wholly-owned operating subsidiaries, has an employment agreement with
each of the Named Executive Officers. All such employment agreements may be terminated for other
than just cause with between eight weeks and 24 months notice (or less in certain circumstances) or
payment in lieu thereof, depending on the jurisdiction of employment and the length of service of
the respective Named Executive Officer. In March 2010 the Company implemented a change of control
policy applicable to the Named Executive Officers and certain other Board appointed officers of the
Company (the Policy). The implementation of the Policy was not in response to any known or likely
change of control situation.
The main features of the Policy are as follows:
|
|
|
Trigger
|
|
Double trigger: (i) change of control; and (ii)
termination for other than just cause or
constructive dismissal. |
|
|
|
Change of control definition
|
|
A person or group of persons acquiring or
accumulating beneficial ownership of more than
50% of the Common Shares; a person or group of
persons holding at least 25% of the Common
Shares and being able to change the composition
of the Board by having their nominees elected
as a majority of the Board; or the arms length
sale, transfer, liquidation or other
disposition of all or substantially all of the
assets of the Company, over a period of one
year or less. |
20
|
|
|
Timing
|
|
Two years following a completed change of
control for termination for other than just
cause and one year following a completed change
of control for constructive dismissal. |
|
|
|
Payment amount:
|
|
Multiplier: |
|
|
|
Annual base salary
|
|
Two times annual base salary. |
|
|
|
Short-term incentive plan
|
|
One and one-half times target bonus (as
outlined in the Compensation Discussion and
Analysis above), plus one time pro rata target
bonus for the year of termination. |
|
|
|
Long-term incentive plan
|
|
One and one-half times maximum award under the
Companys Long Term Incentive Plan (as outlined
in the Compensation Discussion and Analysis
above). |
|
|
|
Stock option plan
|
|
One and one-half times target award amount
(based on Black Scholes value option
entitlement as a percentage of the Named
Executives base salary) for the year in which
the termination occurs. |
|
|
|
Benefits
|
|
Two times annual premium cost for all health,
dental and life insurance benefits in effect at
termination. |
|
|
|
Stock option vesting
|
|
Immediate vesting of all unvested stock options. |
|
|
|
Stock option termination
|
|
All stock options terminate in accordance with
the provisions for termination without cause
outlined above. |
The incremental payments to the Named Executive Officers that the Company would be required to
make upon termination in the above situations, assuming the triggering events took place at
December 31, 2010, would be as follows:
|
|
|
|
|
|
|
Incremental payment |
|
Name |
|
($) |
|
Peter J. Blake |
|
$ |
2,639,900 |
|
Robert A. McLeod |
|
|
1,024,500 |
|
Robert S. Armstrong |
|
|
1,477,700 |
|
Guylain Turgeon |
|
|
1,513,800 |
|
Robert K. Mackay |
|
|
1,818,100 |
|
Directors and Senior Executives Liability Insurance and Indemnity Agreements
The Company maintains directors and senior executives liability insurance which, subject to
the provisions contained in the policy, protects the directors and senior executives, as such,
against certain claims made against them during their term of office. The annual premium paid by
the Company in 2010 for this insurance was U.S.$259,425. The Company also has entered into
indemnity agreements with directors and senior officers of the Company to provide certain
indemnification to such directors and senior officers, as permitted by the Canada Business
Corporation Act.
21
REPORT ON CORPORATE GOVERNANCE
The Board of Directors and the Company believe that good corporate governance practices are
essential for the effective and prudent operation of the Company and for enhancing shareholder
value. The Boards Nominating and Corporate Governance Committee is responsible for reviewing and,
if deemed necessary, recommending changes to the Companys corporate governance practices.
In June 2005, National Instrument 58-101 Disclosure of Corporate Governance Practices (the
Instrument), and a related National Policy 58-201, Corporate Governance Guidelines (the
Guidelines) established by the Canadian Securities Administrators (CSA), came into effect. The
table below sets out disclosure requirements of Form 58 101F1 (as amended) under the Instrument and
the Companys corresponding corporate governance disclosure.
In addition, any foreign private issuer listed on the NYSE is required to report any
significant ways in which its corporate governance practices differ from those required for United
States companies under NYSE listing standards. The Company is in conformance with the NYSE
corporate governance requirements (the NYSE Rules) applicable to United States companies.
Additional information about the Companys corporate governance practices, including copies of
the charters of the committees of the Companys Board of Directors, can be found on the Companys
website at www.rbauction.com.
|
|
|
Disclosure Requirements under 58-101F1 |
|
Company Disclosure |
|
|
|
1. Board of Directors
(a) Disclose the identity of directors who are independent.
(b) Disclose the identity of directors who are not
independent, and describe the basis for that determination.
(c) Disclose whether or not a majority of directors are
independent. If a majority of directors are not independent,
describe what the board of directors (the board) does to
facilitate its exercise of independent judgement in carrying
out its responsibilities.
(d) If a director is presently a director of any other issuer
that is a reporting issuer (or the equivalent) in a
jurisdiction or a foreign jurisdiction, identify both the
director and the other issuer.
|
|
Directors during 2010:
Robert W. Murdoch Chair independent;
Edward B. Pitoniak independent;
Eric Patel independent;
Beverley A. Briscoe independent;
Christopher Zimmerman independent;
James M. Micali independent; and
Peter J. Blake non-independent Mr. Blake is the Chief
Executive Officer of the Company.
The Board determined the independence of the foregoing directors in
accordance with applicable NYSE listing standards and corporate
governance rules and, with respect to the Audit Committee, SEC
independence standards. The directors who are noted as independent
above also satisfy the independence requirements under the Instrument
and the Guidelines.
The Board is responsible for determining whether or not each director is
an independent director. To do this, the Board analyzes all material
relationships of the directors with the Company and its subsidiaries.
The Board considers Mr. Murdoch, Mr. Patel, Ms. Briscoe, Mr. Pitoniak,
Mr. Micali and Mr. Zimmerman to be independent as none of them has any
material relationship with the Company. Mr. Blake is not independent as
a result of his employment with the Company as CEO. A majority of the
directors is independent.
None of the independent directors works in the day-to-day operations of
the Company, is party to any material contracts with the Company,
receive, directly or indirectly, any fees or compensation from the
Company other than as directors, or has any other material relationships
with the Company (either directly or as a partner, shareholder or
officer of an organization that has a relationship with the Company).
For directorships of the directors of the Company in other reporting
issuers (or equivalent), please refer to the disclosure starting on page
2.
|
(e) Disclose whether or not the independent directors hold
regularly scheduled meetings at which non-independent
directors and members of management are not in attendance. If
the independent directors hold such meetings, disclose the
number of meetings held since the beginning of the issuers
most recently completed financial year. If the independent
directors do not hold such meetings, describe what the board
does to facilitate open and candid discussion among its
independent directors.
|
|
The independent directors held seven meetings and several informal
sessions in 2010 without management present. These meetings were chaired
by Mr. Murdoch. Such meetings are scheduled regularly during the year,
usually immediately after the Boards quarterly meetings. |
22
|
|
|
Disclosure Requirements under 58-101F1 |
|
Company Disclosure |
|
|
|
(f) Disclose whether or not the chair of the board is an
independent director. If the board has a chair or lead
director who is an independent director, disclose the identity
of the independent chair or lead director, and describe his or
her role and responsibilities. If the board has neither a
chair that is independent nor a lead director that is
independent, describe what the board does to provide
leadership for its independent directors.
|
|
The Company no longer has a Lead Director because the Chair, Mr.
Murdoch, is an independent director. Mr. Murdoch is responsible for the
management, development and effective performance of the Board, taking
all reasonable measures to ensure that the Board fully executes its
mandate. |
(g) Disclose the attendance record of each director for all
board meetings held since the beginning of the issuers most
recently completed financial year.
|
|
Please refer to disclosure on page 6 for Board and Committee meeting
attendance. The Board achieved an attendance record of 99% in 2010.
Agenda and materials in relation to Board and Committee meetings are
usually circulated to directors for their review in advance of the
meetings. |
|
|
|
2. Board Mandate
Disclose the text of the boards written mandate. If the board
does not have a written mandate, describe how the board
delineates its role and responsibilities.
|
|
The Board mandate is available on the Companys website
(www.rbauction.com). The mandate of the Board is to supervise management
of the Company and to act in the best interests of the Company. The
Board acts in accordance with:
the Canadian Business Corporations Act;
the Companys Articles of Amalgamation and By-laws;
the Companys Code of Business Conduct and Ethics;
the charters of the Board committees, including the Audit Committee,
the Compensation Committee and the Nominating and Corporate Governance
Committee;
the Companys Corporate Governance Guidelines; and
other applicable laws and Company policies.
The Board or designated Board Committees approve significant decisions
that affect the Company and its subsidiaries before they are
implemented. The Board or a designated committee oversees the
implementation of such decisions and reviews the results. Copies of the
Companys Code of Business Conduct and Ethics and charters of the Board
committees can be found on the Companys website.
The Board meets with the CEO and other executive officers of the Company
from time to time to discuss and review internal measures and systems
adopted by the management to ensure a culture of integrity throughout
the organization.
The Board is involved in the Companys strategic planning process. The
Board is responsible for reviewing and approving strategic initiatives,
taking into account the risks and opportunities of the business.
Management updates the Board on the Companys performance in relation to
strategic initiatives at least quarterly. Management undertakes an
annual strategic planning process, with regular Board involvement in the
process and review and approval of the resulting Strategic Plan. During
fiscal 2010, there were seven meetings of the Board. The frequency of
meetings and the nature of agenda items change depending upon the state
of the Companys affairs.
The Board is responsible for overseeing the identification of the
principal risks of the Company and ensuring that risk management systems
are implemented. The principal risks of the Company include those
related to the Companys underwritten business, ability to sustain and
manage growth, reputation and industry. The Audit Committee meets
regularly to review reports from management of the Company and discuss
significant risk areas with management and the external auditors. The
Board ensures that the Company adopts appropriate risk management
practices, including a comprehensive enterprise risk management program.
The Board is responsible for choosing the CEO, appointing the Executive
Officers and for monitoring their performance. The Compensation
Committee is responsible for developing guidelines and procedures for
selection and long-range succession planning for the CEO, and the
Committee also ensures that processes are in place to recruit qualified
senior managers, and to train, develop and retain them. The Board
encourages senior management to participate in professional and personal
development activities, courses and programs. The Board supports
managements commitment to training and developing its employees.
The Board reviews all the Companys major communications, including
annual and quarterly reports. The Company communicates with its
stakeholders through a number of channels including its web site. The
Board oversees the Companys disclosure policy, which requires, among
other things, the accurate and timely communication of all material
information as required by applicable law. Shareholders can provide
feedback to the Company in a number of ways, including via e-mail
(ir@rbauction.com) or calling a toll-free telephone number
(1.800.663.8457). Shareholders are also able to contact directly the
Chairman via email or telephone as described on page 5 of this
Information Circular. The Company has implemented procedures for the
receipt, retention and treatment of complaints received by the Company
regarding accounting, internal accounting controls or auditing matters,
and for the confidential, anonymous submission by employees of concerns
regarding questionable accounting or auditing matters or reports of
wrongdoing or violations of the Companys Code of Business Conduct and
Ethics. |
23
|
|
|
Disclosure Requirements under 58-101F1 |
|
Company Disclosure |
|
|
|
|
|
The Board, through the Audit Committee, oversees the effectiveness and
integrity of the Companys internal control processes and management
information systems. The Companys Disclosure Committee reports to the
Audit Committee on a quarterly basis on the quality of the Companys
internal control processes. The Company has also adopted a disclosure
policy.
The Nominating and Corporate Governance Committee is responsible for
reviewing the governance principles of the Company, recommending any
changes to these principles, and monitoring their disclosure. This
committee is responsible for the report on corporate governance included
in the Companys Information Circular. The committee monitors best
practices among major Canadian and U.S. companies to ensure the Company
continues to carry out high standards of corporate governance. The Board
has adopted corporate governance guidelines, which are available on the
Companys website. |
|
|
|
3. Position Descriptions
(a) Disclose whether or not the board has developed written
position descriptions for the chair and the chair of each
board committee. If the board has not developed written
position descriptions for the chair and/or the chair of each
board committee, briefly describe how the board delineates the
role and responsibilities of each such position.
(b) Disclose whether or not the board and CEO have developed
a written position description for the CEO. If the board and
CEO have not developed such a position description, briefly
describe how the board delineates the role and
responsibilities of the CEO.
|
|
The entire Board is responsible for the overall governance of the
Company. Any responsibility that is not delegated to senior management
or a Board committee remains with the entire Board. The Board has
adopted position descriptions for the CEO and the Chairman. The charters
of the Committees of the Board of Directors are considered to be
position descriptions for the chairs of the committees. The CEO has
overall responsibility for all Company operations.
The Board reviews and approves the corporate objectives for which the
CEO is responsible and such corporate objectives form a key reference
point for the review and assessment of the CEOs performance.
The Board has defined the limits to managements authority. The Board
expects management, among other things, to:
set the appropriate tone at the top for all employees of the Company;
review the Companys strategies and their implementation in all key
areas of the Companys activities, provide relevant reports to the Board
related thereto and integrate the Boards input into managements
strategic planning for the Company;
carry out a comprehensive planning process and monitor the Companys
financial performance against the annual plan approved by the Board; and
identify opportunities and risks affecting the Companys business,
develop and provide relevant reports to the Board related thereto and,
in consultation with the Board, implement appropriate mitigation
strategies. |
|
|
|
4. Orientation and Continuing Education
(a) Briefly describe what measures the board takes to orient
new directors regarding
(i) the role of the board, its committees and its directors,
and
(ii) the nature and operation of the issuers business.
|
|
All new directors receive an orientation binder, which includes a record
of historical public information about the Company, a copy of the
Companys Code of Business Conduct and Ethics, the mandate of the Board
and the charters of the Board committees, and other relevant corporate
and business information and securities filings. In addition, the
Companys orientation for directors involves meeting with the Chairman,
as well as with senior management of the Company for an interactive
introductory discussion about the Company, providing the directors with
an opportunity to ask questions. New directors are also expected to
attend a Company auction shortly after their appointment and to attend
as an observer at least one meeting of each Board committee during their
first year. All directors are also encouraged to meet with management
informally, visit auction sites and attend at least one auction per
year.
|
(b) Briefly describe what measures, if any, the board takes
to provide continuing education for its directors. If the
board does not provide continuing education, describe how the
board ensures that its directors maintain the skill and
knowledge necessary to meet their obligations as directors.
|
|
Senior management makes regular presentations to the Board on the main
areas of the Companys business and updates the Board quarterly on the
Companys financial and operating performance. Periodically, directors
tour the Companys various facilities and are expected to attend Company
auctions.
Directors are encouraged to take relevant professional development
courses at the Companys expense and at times, the Company also
recommends appropriate courses and conferences and encourage directors
to attend. For example, a number of directors have attended the NACD
Director Professionalism Course at the expense of the Company. The
Company also canvases the directors on an annual basis to determine what
courses or training each of them has attended during the past year, and
the Chair reviews the results with individual directors. |
24
|
|
|
Disclosure Requirements under 58-101F1 |
|
Company Disclosure |
|
|
|
5. Ethical Business Conduct
(a) Disclose whether or
not the board has adopted
a written code for the
directors, officers and
employees. If the board
has adopted a written
code:
(i) disclose how a person
or company may obtain a
copy of the code.
(ii) describe how the
board monitors compliance
with its code, or if the
board does not monitor
compliance, explain
whether and how the board
satisfies itself regarding
compliance with its code;
and
(iii) provide a
cross-reference to any
material change report
filed since the beginning
of the issuers most
recently completed
financial year that
pertains to any conduct of
a director or executive
officer that constitutes a
departure from the code.
|
|
The Board has adopted a Code of Business Conduct and Ethics that can be
found on the Companys website and on SEDAR at www.sedar.com.
The Board and management review and discuss from time to time the
effectiveness of the Companys Code of Business Conduct and Ethics and any
areas or systems that may be further improved. The Company performs a Code
of Business Conduct and Ethics compliance review on an annual basis, and
seeks confirmation of understanding of and adherence to the Code from all
employees throughout the Company and from directors.
There has been no material change report that has been filed that pertains
to any conduct of a director or executive officer that constitutes a
departure from the Code. |
(b) Describe any steps
the board takes to ensure
directors exercise
independent judgement in
considering transactions
and agreements in respect
of which a director or
executive officer has a
material interest.
|
|
The Company complies with the relevant provisions under the Canada Business
Corporations Act that deal with conflict of interest in the approval of
agreements or transactions and the Companys Code of Business Conduct and
Ethics sets out additional guidelines in relation to conflict of interest
situations. The Company, through directors and officers questionnaires
and other systems, also gathers and monitors relevant information in
relation to potential conflicts of interest that a director or officer may
have.
|
(c) Describe any other
steps the board takes to
encourage and promote a
culture of ethical
business conduct.
|
|
The Company was founded on, and the business continues to be successful
largely as a result of, a commitment to ethical conduct and doing what is
right. Employees are regularly reminded about their obligations in this
regard and senior management demonstrates a culture of integrity and
monitors employees by being in attendance at most of the Companys
industrial auctions. This culture is clearly articulated in the Companys
strategy document, which was approved by the Board. A summary of the
Companys strategy document was presented to all employees of the Company
in 2010. |
|
|
|
6. Nomination of Directors
(a) Describe the process
by which the board
identifies new candidates
for board nomination.
|
|
The Nominating and Corporate Governance Committee reviews the competencies
and skills of the Board from time to time and identifies any areas where
additional strength may be needed. When considering and identifying
potential candidates for new directors, the Committee considers what
additional skills or attributes may be needed on the Board. The Nominating
and Corporate Governance Committee also has adopted an annual assessment
process for the Board and Committees.
|
|
|
The Board reviews its composition and size on a regular basis. The Board
feels that the size of six to eight members is reasonable given the current
size and complexity of the Company. The Company believes that the directors
that have been added to the Board in recent years have brought additional
experience to the Board and have allowed the Board to increase the number
of unrelated and independent directors, while still permitting it to
operate in an efficient manner.
|
(b) Disclose whether or
not the board has a
nominating committee composed entirely of
independent directors. If
the board does not have a
nominating committee
composed entirely of
independent directors,
describe what steps the
board takes to encourage
an objective nomination
process.
|
|
The Company currently has a Nominating and Corporate Governance Committee,
composed entirely of independent directors. The Committee has three
members:
Chair: Eric Patel
Members: Robert W. Murdoch and Beverley A. Briscoe
The Committee is responsible for proposing new nominees to the Board, in
accordance with the guidelines articulated in the Nominating and Corporate
Governance Committees charter, which is available on the Companys
website.
|
(c) If the board has a
nominating committee,
describe the
responsibilities, powers
and operation of the
nominating committee.
|
|
The Nominating and Corporate Governance Committee has the responsibility
for overseeing the evaluation of the effectiveness of the Board as a whole,
as well as the committees of the Board and the contribution of individual
directors, by virtue of its charter.
The charter of the Nominating and Corporate Governance Committee can be
found on the Companys website. |
|
|
|
7. Compensation
(a) Describe the process
by which the board
determines the
compensation for issuers
directors and officers.
|
|
Please refer to the discussion included in the Compensation Discussion and
Analysis commencing on page 9 and to the discussion of director
compensation commencing on page 6. |
(b) Disclose whether or
not the board has a
compensation committee
composed entirely of
independent directors. If
the board does not have a
compensation committee
composed entirely of
independent directors,
describe what steps the
board takes to ensure an
objective process for
determining such
compensation.
|
|
The Board has appointed a compensation committee. This Committee has three
members:
Chair: Edward B. Pitoniak
Members: James M. Micali and Christopher Zimmerman
The NYSE rules for United States companies require that all of the members
of a Compensation Committee be independent. The Board determined that the
Company has been in compliance with this requirement since August 2005.
This Committee met four times in 2010 and all members attended all meetings.
The charter of the Compensation Committee can be found on the Companys
website. |
25
|
|
|
Disclosure Requirements under 58-101F1 |
|
Company Disclosure |
|
|
|
(c) If the board has a
compensation committee,
describe the
responsibilities, powers
and operation of the
compensation committee.
|
|
The responsibilities, powers and operation of the Compensation Committee
are as described in its charter, a copy of which can be found on the
Companys website. |
(d) If a compensation
consultant or advisor has,
at any time since the
beginning of the issuers
most recently completed
financial year, been
retained to assist in
determining compensation
for any of the issuers
directors and officers,
disclose the identity of
the consultant or advisor
and briefly summarize the
mandate for which they
have been retained. If the
consultant or advisor has
been retained to perform
any other work for the
issuer, state that fact
and briefly describe the
nature of the work.
|
|
Until 2008, the Compensation Committee reviewed directors and executive
officers compensation on a regular basis and regularly engaged outside
advisors to assist with its review. Starting in 2008, the Nominating and
Corporate Governance Committee took over responsibility for the review of
directors compensation. To make its recommendation on directors
compensation, the Nominating and Corporate Governance Committee took into
account the types of compensation and the amounts paid to directors of
other comparable companies and used the services of an outside advisor
(Mercer). The Compensation Committee also engaged Mercer in 2008 to review
and provide recommendations for executive officer compensation and intends
to engage a compensation consultant again in 2011. Please see the
Compensation Discussion and Analysis commencing on page 9 for further
details.
Please see Compensation of Directors commencing on page 6 for information
about the compensation received by the directors in 2010. |
|
|
|
8. Other Board Committees
If the board has standing
committees other than the
audit, compensation and
nominating committees,
identify the committees
and describe their
function.
|
|
The Board has no other standing committees. |
9. Assessments
Disclose whether or not
the board, its committees
and individual directors
are regularly assessed
with respect to their
effectiveness and
contribution. If
assessments are regularly
conducted, describe the
process used for the
assessments. If
assessments are not
regularly conducted,
describe how the board
satisfies itself that the
board, its committees, and
its individual directors
are performing
effectively.
|
|
The Board has an annual assessment process for the Board and its
committees, including an individual board member evaluation process. The
process is administered by the Nominating and Corporate Governance
Committee. The process considers Board and Committee performance relative
to the Board mandate or relevant Committee charters, as appropriate, and
provides a mechanism for all directors to assess and provide comments on
Board, Committee and Director performance. The results of the annual
assessment are shared with all Board members. |
INDEBTEDNESS OF DIRECTORS, EXECUTIVE OFFICERS AND SENIOR OFFICERS
No director, executive officer or senior officer of the Company, no proposed nominee for
election as a director of the Company, and no associate of any such director, officer or proposed
nominee, at any time during the most recently completed financial year has been indebted to the
Company or any of its subsidiaries or had indebtedness to another entity which is, or has been, the
subject of a guarantee, support agreement, letter of credit or other similar arrangement or
understanding provided by the Company or any of its subsidiaries.
VOTING SHARES AND PRINCIPAL HOLDERS THEREOF
The Company is currently authorized to issue an unlimited number of Common Shares, an
unlimited number of junior preferred shares without par value and an unlimited number of senior
preferred shares without par value. As at February 28, 2011, according to the records of
Computershare Trust Company of Canada, the registrar and transfer agent of the Company, there were
105,814,820 Common Shares and no preferred shares of the Company issued and outstanding. Holders
of Common Shares are entitled to one vote for each Common Share held. Holders of Common Shares of
record at the close of business on March 18, 2011 are entitled to receive notice of and to vote at
the Meeting. The directors of the Company have fixed the close of business on March 18, 2011 as the
record date for determining shareholders entitled to receive notice of and to vote at the Meeting.
To the knowledge of the directors and senior officers of the Company, there are no
shareholders who beneficially own, directly or indirectly, or control or direct Common Shares
carrying more than 10% of the voting rights attached to all voting shares of the Company, other
than certain institutional shareholders who have filed Schedule 13Gs with the United States
Securities and Exchange Commission.
26
GENERAL PROXY INFORMATION
Appointment and Revocation of Proxies
The persons named in the enclosed form of proxy for use at the Meeting are directors of the
Company.
A shareholder has the right to appoint a person to attend and act as proxyholder on the
shareholders behalf at the Meeting other than the persons named in the enclosed form of proxy. If
a shareholder does not wish to appoint either person so named, the shareholder should insert in the
blank space provided the name and address of the person whom the shareholder wishes to appoint as
proxyholder. That person need not be a shareholder of the Company.
A shareholder who has given a proxy may revoke it by: (a) signing a proxy bearing a later date
and depositing it as provided under Deposit of Proxy below; (b) signing and dating a written
notice of revocation (in the same manner as required for the enclosed form of proxy to be executed,
as set out under Validity of Proxy below) and delivering such notice to the registered office of
the Company at any time up to and including the last business day preceding the day of the Meeting
or to the Chairman of the Meeting on the day of the Meeting; (c) attending the Meeting in person
and registering with the scrutineer thereat as a shareholder present in person and signing and
dating a written notice of revocation; or (d) any other manner permitted at law. Any such
revocation will have effect only in respect of those matters upon which a vote has not already been
cast pursuant to the authority conferred by a previously deposited proxy.
Voting of Shares Represented by Proxy
A proxy in the form of the enclosed form of proxy will confer discretionary authority upon the
proxyholder named therein with respect to the matters identified in the enclosed Notice of Meeting
and in the form of proxy for which no choice is specified (and with respect to amendments and
variations thereto and any other matter that may properly be brought before the Meeting).
If the instructions as to voting indicated on a proxy in the enclosed form and deposited as
provided for herein are certain, all of the shares represented by such proxy will be voted or
withheld from voting in accordance with the instructions of the shareholder on any ballot that may
be called for. If the shareholder specifies a choice in the proxy as to how such shareholders
shares are to be voted with respect to any matter to be acted upon, the shares will be voted
accordingly.
If no choice is specified by a shareholder in a proxy in the form of the enclosed form of
proxy and one of the persons named in the enclosed form of proxy is appointed as proxyholder, the
shares represented by the proxy will be voted FOR each of the director candidates nominated by
the Board and FOR each of the other matters identified therein.
Amendments or Variations and Other Matters
Management of the Company is not aware of any amendments to or variations of any of the
matters identified in the enclosed Notice of Meeting nor of any other matter which may be brought
before the Meeting. However, a proxy in the form of the enclosed form will confer discretionary
authority upon a proxyholder named therein to vote on any amendments to or variations of any of the
matters identified in the enclosed Notice of Meeting and on any other matter which may properly be
brought before the Meeting in respect of which such proxy has been granted.
Validity of Proxy
A form of proxy will not be valid unless it is dated and signed by the shareholder or by the
shareholders attorney duly authorized in writing. If the proxy is not dated, it will be deemed to
bear the date on which it is mailed by the management of the Company to the shareholders. In the
case of a shareholder that is a corporation, a proxy will not be valid unless it is executed under
its seal or by a duly authorized officer or agent of, or attorney for, such corporate shareholder.
If a proxy is executed by an attorney or agent
for an individual shareholder, or by an officer, attorney, agent or authorized representative
of a corporate shareholder, the instrument empowering the officer, attorney, agent or
representative, as the case may be, or a notarial copy thereof, must be deposited along with the
proxy. If the shares are registered in the name of more than one owner (for example, joint
ownership, trustees, executors, etc), then all those registered should sign the proxy. The form of
proxy should be signed in the exact manner as the name appears on the proxy.
27
A vote cast in accordance with the terms of a proxy will be valid notwithstanding the previous
death, incapacity or bankruptcy of the shareholder or intermediary on whose behalf the proxy was
given or the revocation of the appointment, unless written notice of such death, incapacity,
bankruptcy or revocation is received by the Chairman of the Meeting at any time before the vote is
cast.
Deposit of Proxy
In order to be valid and effective, an instrument appointing a proxy holder must be deposited
with Computershare Trust Company of Canada, Proxy Department, 100 University Avenue, 9th Floor,
Toronto, Ontario, M5J 2Y1, no later than 48 hours (excluding Saturdays, Sundays and holidays)
before the time of the Meeting or any adjournment thereof.
Non-registered Shareholders
Non-registered shareholders whose shares may be registered in the name of a third party, such
as a broker or trust company, may exercise voting rights attached to shares beneficially owned by
them. Applicable securities laws require intermediaries to seek voting instructions from
non-registered shareholders. Accordingly, unless a non-registered shareholder has previously
instructed their intermediaries that they do not wish to receive materials relating to
shareholders meetings, non-registered shareholders should receive or have already received from
their intermediary either a request for voting instructions or a proxy form. Intermediaries have
their own mailing procedures and provide their own instructions. These procedures may allow voting
by telephone, on the Internet, by mail or by fax. If non-registered shareholders wish to attend and
vote the shares owned by them directly at the Meeting, such non-registered holders should follow
the procedures in the directions and instructions provided by or on behalf of the intermediary. For
example, these non-registered shareholders can insert their name in the space provided on the
request for voting Instructions or proxy form or request a form of proxy which will grant the
non-registered holder the right to attend the meeting and vote in person. Non-registered
shareholders should carefully follow the directions and instructions of their intermediary,
including those regarding when and where the completed request for voting instructions or form of
proxy is to be delivered.
Only registered shareholders as of the close of business on March 18, 2011 (the record date
for voting at the Meeting) have the right to vote in person at the Meeting or to execute, deliver
or revoke a proxy with the Company in respect of voting at the Meeting.
The Company has not sent any proxy-related materials that solicit votes or voting instructions
directly to any non-registered shareholders. Non-registered shareholders who wish to vote or change
their vote must, in sufficient time in advance of the Meeting, arrange for their intermediaries to
make necessary voting arrangements, change the vote and, if necessary, revoke the relevant proxy.
ADDITIONAL INFORMATION
The Company will provide to any person or company, upon request made to the Corporate
Secretary of the Company, a copy of: the Companys current Annual Information Form together with a
copy of any document, or the pertinent pages of any document, incorporated therein by reference;
the Companys consolidated comparative financial statements for its most recently completed fiscal
year together with the accompanying report of the auditor and managements discussion and analysis
of financial condition and results of operations (MD&A); any interim financial statements of the
Company subsequent to the financial statements of the Companys most recently completed fiscal year
that have been filed together with the relevant MD&A; and the Companys information circular in
respect of its most recent annual meeting of shareholders. The Company may require the payment of a
reasonable charge if a person who is not a shareholder of the Company makes the request for
information.
28
Additional information relating to the Company, including financial information provided in
the Companys comparative financial statements and MD&A for the most recently completed financial
year, is available on the SEDAR website at www.sedar.com.
SHAREHOLDERS PROPOSALS
Shareholder proposals to be considered at the 2012 Annual Meeting of shareholders of the
Company must be received at the principal office of the Company no later than December 16, 2011 to
be included in the information circular and form of proxy for such Annual Meeting.
APPROVAL OF CIRCULAR
The contents and sending of this Information Circular have been approved by the Board of
Directors of the Company.
Dated at Vancouver, British Columbia, this
28th day of February, 2011.
By Order of the Board of Directors
Jeremy Black
Corporate Secretary
29
SCHEDULE A
ORDINARY RESOLUTION CONFIRMING THE AMENDMENT TO RITCHIE BROS. AUCTIONEERS
INCORPORATED (the Company) BYLAWS
Be it resolved that the deletion in its entirety of paragraph 4 to the Company Bylaws under
the heading Shareholders Meeting and the replacement with the following paragraphs, as
previously adopted by the Board of Directors of the Company, be and is hereby confirmed.
SHAREHOLDERS MEETINGS
4. a. Quorum At any meeting of shareholders, a quorum shall be two persons present in
person and each entitled to vote thereat and holding or representing by proxy not less than five
per cent of the votes entitled to be cast thereat.
b. Participation by Electronic Means subject to compliance with applicable requirements
under the Canada Business Corporations Act and regulations thereunder and applicable securities
laws, any person entitled to attend and vote at a meeting of shareholders may (i) vote at the
meeting in person or by proxy (and, subject to any determination made from time to time by the
board, may appoint a proxy by any method permitted by law and approved by the board from time to
time, including but not limited to input of data using telephonic facilities, over certain approved
secured internet facilities or other electronic facilities as deemed appropriate by the board); and
(ii) participate in the meeting of shareholders by means of telephonic, electronic or other
communication facilities that permit all participants to communicate adequately with each other
during the meeting, in a manner as approved by the board as orderly and secured and if the Company
makes available such communication facilities.
c. Meeting by Electronic Means subject to compliance with applicable requirements under the
Canada Business Corporations Act and regulations thereunder and applicable securities laws, the
board may determine the manner of which meetings of shareholders shall be held (either at a
specific place, or by means of telephonic, electronic or other communication facilities that permit
all participants to communicate adequately with each other, or a combination of the foregoing as
the board deems appropriate). When calling a meeting of shareholders, the board may determine that
such meeting will be held entirely by means of such telephonic, electronic or other communication
facilities, provided that all participants shall be able to communicate adequately with each other
during the meeting.
d. Procedures in relation to Electronic Participation subject to compliance with applicable
requirements under the Canada Business Corporations Act and regulations thereunder and applicable
securities laws, the board may establish, in connection with any meeting of shareholders,
procedures regarding voting at the meeting by means of telephonic, electronic or other
communications facilities consistent with those procedures. The board may determine from time to
time that the voting at any specific meeting shall be held entirely by such means.
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Form of Proxy Annual General and Special Meeting to be held on April 28, 2011
This Form of Proxy is solicited by and on behalf of Management.
Notes to proxy
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Every holder has the right to appoint some other person or
company of their choice, who need not be a holder, to attend and
act on their behalf at the meeting or any adjournment or
postponement thereof. If you wish to appoint a person or company
other than the persons whose names are printed herein, please
insert the name of your chosen proxyholder in the space provided
(see reverse).
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If the securities are registered in the name of more than one owner (for
example, joint ownership, trustees, executors, etc.), then all those
registered should sign this proxy. If you are voting on behalf of a
corporation or another individual you must sign this proxy with signing
capacity stated, and you may be required to provide documentation evidencing
your power to sign this proxy.
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This proxy should be signed in the exact manner as the name(s) appear(s) on the proxy.
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If this proxy is not dated, it will be deemed to bear the date on which it is mailed by
Management to the holder.
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The securities represented by this proxy will be voted as directed by
the holder, however, if such a direction is not made in respect of any
matter, this proxy will be voted as recommended by Management.
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6. |
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The securities represented by this proxy will be voted in favour or withheld
from voting or voted against each of the matters described herein, as
applicable, in accordance with the instructions of the holder, on any ballot
that may be called for and, if the holder has specified a choice with respect
to any matter to be acted on, the securities will be voted accordingly.
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7.
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This proxy confers discretionary authority in respect of amendments or variations to matters
identified in the Notice of Meeting or other matters that may properly come before the meeting
or any adjournment or postponement thereof.
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Fold |
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This proxy should be read in conjunction with the accompanying documentation provided by
Management.
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Proxies submitted must be received by 11:00 am, Pacific Time, on April 26, 2011.
ELECTRONIC DELIVERY OF SECURITYHOLDER COMMUNICATIONS
We are implementing a voluntary program for delivery to securityholders of
company documents by electronic means. This will result in increased
convenience to securityholders, benefits to our environment and reduced costs.
This new initiative will give securityholders the ability to electronically
access important company documents easily and quickly.
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You can enroll to
receive future
securityholder
communications
electronically by
visiting
www.computershare.com/eDelivery and
clicking on
eDelivery Signup.
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Appointment of Proxyholder
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The Undersigned Registered Shareholder of
Ritchie Bros. Auctioneers
Incorporated (the Company) hereby appoints: Robert W. Murdoch, or
failing him, Peter J. Blake,
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OR
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Print the name of the person
you are
appointing if this person is someone
other than the Chairman of the
Meeting.
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as my/our proxyholder with full power of substitution and to attend, act and to vote
for and on behalf of the shareholder in accordance with the following direction (or if
no directions have been given, as the proxyholder sees fit) and all other matters that
may properly come before the Annual and Special Meeting of shareholders of Ritchie
Bros. Auctioneers Incorporated to be held at 9500 Glenlyon Parkway, Burnaby, B.C., V5J
0C6 on April 28, 2011 at 11:00 AM Pacific Time, and at any adjournment or postponement
thereof.
VOTING RECOMMENDATIONS ARE INDICATED BY
HIGHLIGHTED
TEXT OVER THE BOXES.
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To set the number of Directors at seven (7). |
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2. Election of Directors
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For
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Withhold
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For
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01. Robert Waugh Murdoch
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02. Peter James Blake
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03. Eric Patel
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04. Beverley Anne Briscoe
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05. Edward Baltazar Pitoniak
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06. Christopher Zimmerman
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07. James Michael Micali
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3. Appointment of Auditors
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Appointment of KPMG LLP as Auditors of the
Company for the ensuing year and authorizing
the Directors to fix their remuneration. |
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4. CHANGE TO BYLAWS
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Confirm the amendment to Company Bylaws to
allow electronic participation in shareholder
meetings, as previously approved by the Board
of
Directors of the Company.
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Authorized Signature(s) - This section must be completed for
your
instructions to be executed.
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Signature(s)
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I/We authorize you to act in accordance with my/our
instructions set out above. I/We hereby
revoke any proxy previously given with respect to the Meeting.
If no voting instructions are
indicated above, this Proxy will be voted as recommended by
Management.
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DD/MM/YY |
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Interim Financial Statements - Mark this box if you
would like to receive Interim Financial Statements
and accompanying Managements Discussion and
Analysis by mail.
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Annual Financial Statements - Mark this box if you
would NOT like to receive the Annual Financial
Statements and accompanying Managements
Discussion and Analysis by mail.
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If you are not mailing back your proxy, you may register online to receive the above financial
report(s) by mail at www.computershare.com/mailinglist.
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<
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1 1 2 0 7 1
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A R 2
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R B A Q + |
RITCHIE BROS. AUCTIONEERS INCORPORATED
Request for Annual and Interim Financial Statements and MD&A
Under National Instrument 51-102 Continuous Disclosure Obligations (NI 51-102), Ritchie Bros.
Auctioneers Incorporated (the Corporation) is only required to deliver annual and interim
financial statements and related Managements Discussion & Analysis form (MD&A) to a person or
company which owns shares of the Corporation that requests them. However, in compliance with the
requirements under the Canada Business Corporations Act, the Corporation will send to all
registered shareholders the annual financial statements and related MD&A, unless the registered
holder has waived the right to receive a copy in writing.
So, if you are a non-registered holder and you wish to receive the Corporations annual financial
statements and annual MD&A or interim financial statements and interim MD&A, OR if you are a
registered shareholder and wish to receive interim financial statements and MD&A, you should
complete the Return Form (the Return Form) on the last page hereof. Please forward the completed
Return Form to the Corporations registrar and transfer agent at the following address:
Computershare Investor Services Inc.
9th floor
100 University Avenue
Toronto, ON
M5J 2Y1
The Corporation reserves the right, in its discretion, to determine to send annual financial
statements and MD&A, or any interim financial statements and MD&A, to all registered holders, or
all registered holders and beneficial owners who are identified under NI 54-101 as having chosen to
receive securityholder materials sent to beneficial owners of securities, notwithstanding elections
which such holders or beneficial owners may make under the Return Form.
Failure to return the Return Form or otherwise specifically request a copy of financial statements
or MD&A will override a beneficial owners standing instructions under National Instrument 54-101
in respect of such financial statements and MD&A. So, notwithstanding whether you have given
previous instructions regarding delivery of materials, if you would like to receive the annual or
interim financial statements together with MD&A, you should complete and return this form to the
Corporations registrar and transfer agent.
Please note that a Return Form will be mailed to you each year. This Return Form is a request to
receive (i) interim financial statements and MD&A which the Corporation may send to securityholders
in 2011 and any other period prior to the Corporation sending a new request form in 2012 and/or
(ii) annual financial statements and MD&A for the fiscal year ending December 31, 2011. If you wish
to receive copies of financial statements or MD&A for any earlier period, you should send a
separate request specifying the requested financial statements and MD&A.
A copy of the Corporations financial statements and MD&A may be accessed under the Corporations
profile at www.sedar.com.
* * * * * * * * * * * *
Page 1
(COMPLETE AND RETURN THIS FORM)
RETURN FORM
RITCHIE BROS. AUCTIONEERS INCORPORATED (the Corporation)
(Please mark the appropriate box with a X)
Registered Holder
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The undersigned is a registered holder of common shares of the Corporation and
hereby requests that the undersigned be sent a copy of the Interim Financial
Statements and MD&A for such statements for all quarters in 2011 and any
subsequent quarters before a new Return Form is sent by the Corporation
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Non-Registered
Holder
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The undersigned is a beneficial holder of common shares of the Corporation and: |
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(a)
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hereby requests that the undersigned be sent a copy of the Annual Financial Statements
for the year ended December 31, 2011 and MD&A for such statements
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(b)
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hereby requests that the undersigned be sent a copy of the Interim Financial Statements
and MD&A for such statements for all quarters in 2011 and any subsequent quarters
before a new Return Form is sent by the Corporation
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The undersigned acknowledges that this request shall expire and cease to have effect if the
undersigned ceases to be either a registered holder or beneficial owner of securities of the
Corporation.
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Name: |
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Address: |
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Signature:
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Date: |
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Name and title of person
signing if different from
name above: |
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Name and address of
broker or intermediary |
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through which securities are
held, if applicable: |
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FOR BENEFICIAL HOLDERS WHO DO NOT WANT TO DISCLOSE THEIR NAMES AND ADDRESS BUT WHO WANT TO RECEIVE
A COPY OF THE ANNUAL FINANCIAL STATEMENTS AND MD&A AND/OR INTERIM FINANCIAL STATEMENTS AND MD&A,
PLEASE CONTACT YOUR BROKER OR INTERMEDIARY.
Page 2