def14a
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934 (Amendment No. )
Filed by the Registrant þ
Filed by a Party other than the Registrant o
Check the appropriate box:
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Preliminary Proxy Statement |
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Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
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Definitive Proxy Statement |
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Definitive Additional Materials |
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Soliciting Material Pursuant to §240.14a-12 |
ADMINISTAFF, INC.
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
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No fee required. |
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Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11. |
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Title of each class of securities to which transaction applies: |
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Aggregate number of securities to which transaction applies: |
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Per unit price or other underlying value of transaction computed pursuant to Exchange Act
Rule 0-11 (set forth the amount on which the filing fee is calculated and state how it was
determined): |
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Proposed maximum aggregate value of transaction: |
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Total fee paid: |
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Fee paid previously with preliminary materials. |
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Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2)
and identify the filing for which the offsetting fee was paid previously. Identify the
previous filing by registration statement number, or the Form or Schedule and the date of its
filing. |
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Amount Previously Paid: |
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Form, Schedule or Registration Statement No.: |
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Filing Party: |
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Date Filed: |
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Paul J. Sarvadi
Chairman of the Board
and Chief Executive Officer |
March 30, 2009
Dear Stockholder:
On behalf of your Board of Directors and management, you are cordially invited to attend the Annual
Meeting of Stockholders to be held at Administaffs Corporate Headquarters, Centre I in the
Auditorium, located at 22900 Hwy. 59 N. (Eastex Freeway), Kingwood, Texas 77339, on May 5, 2009 at
3:00 p.m.
It is important that your shares are represented at the meeting. Whether or not you plan to attend
the meeting, please complete and return the enclosed proxy card in the accompanying envelope or
vote using the telephone or Internet procedures that may be provided to you. Please note that
voting using any of these methods will not prevent you from attending the meeting and voting in
person.
You will find information regarding the matters to be voted on at the meeting in the following
pages. Our 2008 Annual Report to Stockholders is also enclosed with these materials.
Your interest in Administaff is appreciated, and we look forward to seeing you on May 5th.
Sincerely,
Paul J. Sarvadi
Chairman of the Board and Chief Executive Officer
ADMINISTAFF, INC.
A Delaware Corporation
19001 Crescent Springs Drive
Kingwood, Texas 77339-3802
NOTICE OF ANNUAL MEETING OF STOCKHOLDERS
To Be Held May 5, 2009
Kingwood, Texas
The Annual Meeting of the Stockholders of Administaff, Inc., a Delaware corporation (the
Company), will be held at the Companys Corporate Headquarters in the Auditorium in Centre I,
located at 22900 Hwy. 59 N. (Eastex Freeway), Kingwood, Texas 77339, on May 5, 2009 at 3:00 p.m.
(Central Daylight Saving Time), for the following purposes:
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To elect two Class II directors to serve until the 2012 Annual Meeting of
Stockholders or until their successors have been elected and qualified. |
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To approve the amendment and restatement of the Administaff, Inc. 2001
Incentive Plan. |
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To ratify the appointment of Ernst & Young LLP as the Companys independent
certified public accountants for the year ending December 31, 2009. |
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To act upon such other business as may properly come before the meeting or any
reconvened meeting after an adjournment thereof. |
Important Notice Regarding the Availability of Proxy Materials for the Stockholder Meeting to
Be Held on May 5, 2009: A full set of all proxy materials is enclosed with this Notice.
Additionally, the Companys Proxy Statement, Annual Report and other proxy materials are
available at http://www.administaff.com/AnnualMeeting.
Only stockholders of record at the close of business on March 9, 2009 are entitled to notice
of, and to vote at, the meeting.
It is important that your shares be represented at the Annual Meeting of Stockholders
regardless of whether you plan to attend. Therefore, please mark, sign, date and return the
enclosed proxy. If you are present at the meeting, and wish to do so, you may revoke the proxy and
vote in person.
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By Order of the Board of Directors
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Daniel D. Herink
Senior Vice President of Legal,
General Counsel and Secretary |
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March 30, 2009
Kingwood, Texas
TABLE OF CONTENTS
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ADMINISTAFF, INC.
A Delaware Corporation
19001 Crescent Springs Drive
Kingwood, Texas 77339-3802
PROXY STATEMENT
FOR THE
ANNUAL MEETING OF STOCKHOLDERS OF
ADMINISTAFF, INC.
TO BE HELD ON TUESDAY, MAY 5, 2009
Solicitation
The accompanying proxy is solicited by the Board of Directors of Administaff, Inc., a Delaware
corporation (the Company or Administaff), for use at the 2009 Annual Meeting of Stockholders to
be held on May 5, 2009, and at any reconvened meeting after an adjournment thereof. The Annual
Meeting of Stockholders will be held at 3:00 p.m. (Central Daylight Saving Time), at the Companys
Corporate Headquarters, Centre I in the Auditorium located at 22900 Hwy. 59 N. (Eastex Freeway),
Kingwood, Texas 77339.
Voting Information
You may vote in one of four ways:
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by attending the meeting and voting in person; |
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by signing, dating and returning your proxy in the envelope provided; |
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by submitting your proxy on the Internet at the address listed on your proxy card;
or |
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by submitting your proxy using the toll-free number listed on your proxy card. |
If your shares are held in an account at a brokerage firm or bank, you may submit your voting
instructions by signing and timely returning the enclosed voting instruction form, by Internet at
the address shown on your voting instruction form, by telephone using the toll-free number shown on
that form, or by providing other proper voting instructions to the registered owner of your shares.
If you either return your signed proxy or submit your proxy using the Internet or telephone
procedures that may be available to you, your shares will be voted as you direct. If the
accompanying proxy is properly executed and returned, but no voting directions are indicated
thereon, the shares represented thereby will be voted FOR each of the proposals set forth in this
proxy statement. In addition, the proxy confers discretionary authority to the persons named in
the proxy authorizing those persons to vote, in their discretion, on any other matters properly
presented at the Annual Meeting of Stockholders. The Board of Directors is not currently aware of
any such other matters. Any stockholder of record giving a proxy has the power to revoke it at any
time before it is voted by: (i) submitting written notice of revocation to the Secretary of the
Company at the address listed above; (ii) submitting another proxy that is properly signed and
later dated; (iii) submitting a proxy again on the Internet or by telephone; or (iv) voting in
person at the Annual Meeting. Stockholders who hold their shares through a nominee or broker are
invited to attend the meeting but must obtain a signed proxy from the broker in order to vote in
person.
The Company pays the expense of preparing, printing and mailing proxy materials to our
stockholders. Our transfer agent, BNY Mellon Shareowner Services, will assist in the solicitation
of proxies from stockholders at a fee of approximately $500 plus reimbursement of reasonable
out-of-pocket expenses. In addition, proxies may be solicited personally or by telephone by
officers or employees of the Company, none of whom will receive additional compensation. We will
also reimburse brokerage houses and other nominees for their reasonable expenses in forwarding
proxy materials to beneficial owners of our Common Stock.
The approximate date on which this proxy statement and the accompanying proxy card will first
be sent to
stockholders is March 30, 2009.
1
At the close of business on March 9, 2009, the record date for the determination of
stockholders of the Company entitled to receive notice of, and to vote at, the 2009 Annual Meeting
of Stockholders or any reconvened meeting after an adjournment thereof, 25,428,489 shares of the
Companys Common Stock, par value $0.01 per share (the Common Stock), were outstanding. Each
share of Common Stock is entitled to one vote upon each of the matters to be voted on at the
meeting. The presence, in person or by proxy, of a majority of the outstanding shares of Common
Stock is required for a quorum. If a quorum is present at the meeting, under the Companys Bylaws,
action on a matter (other than the election of directors) shall be approved if the votes cast in
favor of the matter exceed the votes cast opposing the matter. In addition, under the rules of the
New York Stock Exchange, votes representing more than 50% of the Companys outstanding shares of
Common Stock must be cast on the proposal to approve the amendment and restatement of the
Administaff, Inc. 2001 Incentive Plan (2001 Incentive Plan). Directors of the Company shall be
elected by a plurality of the votes cast. In determining the number of votes cast, shares
abstaining from voting or not voted on a matter will not be treated as votes cast. Accordingly,
although proxies containing broker non-votes (which result when a broker holding shares for a
beneficial owner has not received timely voting instructions on certain matters from such
beneficial owner) are considered shares present in determining whether there is a quorum present
at the Annual Meeting, they are not treated as votes cast with respect to any matter. Thus, broker
non-votes will have the effect of a vote against the proposal to approve the amendment and
restatement of the 2001 Incentive Plan if votes representing fewer than 50% of the Companys
outstanding stock are cast on the proposal, but will not affect the outcome of the voting on any
other proposal.
SECURITY OWNERSHIP
The table below sets forth, as of March 9, 2009, certain information with respect to the
shares of Common Stock beneficially owned by: (i) each person known by the Company to beneficially
own 5% or more of the Common Stock; (ii) each director and director nominee of the Company; (iii)
each of the executive officers of the Company identified in the Summary Compensation Table on page
21 of this proxy statement; and (iv) all directors, director nominees and executive officers of the
Company as a group.
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Amount and |
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Nature of |
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Beneficial |
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Name of Beneficial Owner |
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Ownership (1) |
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Percent of Class |
Michael W. Brown |
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16,543 |
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* |
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Jack M. Fields, Jr. |
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6,689 |
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Eli Jones |
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8,077 |
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* |
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Paul S. Lattanzio |
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27,848 |
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Gregory E. Petsch |
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21,676 |
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Richard G. Rawson |
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1,185,207 |
(2) |
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4.64 |
% |
Paul J. Sarvadi |
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2,362,328 |
(3) |
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9.22 |
% |
Austin P. Young |
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29,669 |
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* |
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A. Steve Arizpe |
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337,134 |
(4) |
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1.31 |
% |
Jay E. Mincks |
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188,694 |
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Douglas S. Sharp |
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133,612 |
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Barclays Global Investors, NA |
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1,417,767 |
(5) |
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5.58 |
% |
Columbia Wanger Asset Management, L.P. |
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2,679,000 |
(6) |
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10.54 |
% |
Jennison Associates, LLC |
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1,280,405 |
(7) |
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5.04 |
% |
Prudential Financial, Inc. |
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1,471,929 |
(8) |
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5.79 |
% |
T. Rowe Price Associates, Inc. |
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1,567,869 |
(9) |
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6.17 |
% |
Executive Officers and Directors as a group (12 persons) |
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4,374,485 |
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16.68 |
% |
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Represents less than 1%. |
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Except as otherwise indicated, each of the stockholders has sole voting and investment power
with respect to the securities shown to be owned by such stockholder. The address for each
officer and director is in care of Administaff, Inc., 19001 Crescent Springs Drive, Kingwood,
Texas 77339-3802. |
2
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The number of shares of Common Stock beneficially owned by each person includes options
exercisable on March 9, 2009 or within 60 days after March 9, 2009 and excludes options not
exercisable within 60 days after March 9, 2009 (currently there are no unvested stock
options). The number of shares of Common Stock beneficially owned by each person also
includes unvested shares of restricted stock as of March 9, 2009. Each owner of restricted
stock has the right to vote his or her shares but may not transfer them until they have
vested. |
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Options |
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Unvested |
Name of Beneficial |
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Restricted |
Owner |
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Exercisable |
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Not Exercisable |
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Stock |
Michael W. Brown |
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14,017 |
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Jack M. Fields, Jr. |
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6,517 |
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Eli Jones |
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Paul S. Lattanzio |
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15,000 |
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Gregory E. Petsch |
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15,000 |
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Austin P. Young |
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22,500 |
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Richard G. Rawson |
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133,480 |
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56,001 |
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Paul J. Sarvadi |
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194,093 |
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62,334 |
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A. Steve Arizpe |
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217,294 |
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58,001 |
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Jay E. Mincks |
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109,546 |
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58,001 |
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Douglas S. Sharp |
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61,001 |
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44,667 |
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Includes 442,266 shares owned by the RDKB Rawson LP, 408,102 shares owned by the R&D Rawson
LP, 350 shares owned by Dawn M. Rawson (spouse), 50 shares owned by Kimberly Rawson (daughter)
and 50 shares owned by Barbie Rawson (daughter). Mr. Rawson shares voting and investment
power with respect to 450 shares owned by his wife and daughters. |
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Includes 1,364,273 shares owned by Our Ship Limited Partnership, Ltd., 641,506 shares owned
by the Sarvadi Childrens Limited Partnership, 142,812 shares owned by Paul J. Sarvadi and
Vicki D. Sarvadi, JT TEN and 19,644 shares owned by six education trusts established for the
benefit of the children of Paul J. Sarvadi. Mr. Sarvadi shares voting and investment power
over all such shares with his wife, Vicki D. Sarvadi. |
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Includes 119,842 shares owned by A. Steve Arizpe and Charissa Arizpe (spouse). Mr. Arizpe
shares voting and investment power over all such shares with his wife. |
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Based on a Schedule 13G filed with the Securities and Exchange Commission on February 5,
2009. Barclays Global Investors, NA, Barclays Global Fund Advisors, and Barclays Global
Investors, LTD reported sole voting power with respect to 1,070,462 shares, and sole
dispositive power with respect to 1,417,767 shares. These entities principal business office
address is 400 Howard Street, San Francisco, CA 94105. |
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Based on a Schedule 13G filed with the Securities and Exchange Commission on February 5,
2009. Columbia Wanger Asset Management, L.P. reported sole voting power with respect to
2,564,000 shares, and sole dispositive power with respect to 2,679,000 shares. The address of
Columbia Wanger Asset Management L.P. is 227 West Monroe Street, Suite 3000, Chicago, IL
60606. |
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Based on a Schedule 13G filed with the Securities and Exchange Commission on February 13,
2009. Jennison Associates, LLC reported sole voting power with respect to 1,256,405 shares,
and shared dispositive power with respect to 1,280,405 shares. Prudential Financial, Inc.
owns 100% of the equity interests in Jennison Associates, LLC. Thus, these shares are
included in Prudential Financial, Inc.s beneficial ownership. The address of Jennison
Associates, LLC is 466 Lexington Avenue, New York, NY 10017. |
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Based on a Schedule 13G filed with the Securities and Exchange Commission on February 6,
2009. Prudential Financial, Inc. reported sole voting power with respect to 261,877 shares,
shared voting power with respect to 1,179,152 shares, sole dispositive power with respect to
261,877 shares, and shared dispositive power with respect to 1,210,052 shares. Includes
shares beneficially owned by Jennison Associates, LLC. See Note (7). The address of
Prudential Financial, Inc. is 751 Broad Street, Newark, NJ 07102-3777. |
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Based on a Schedule 13G filed with the Securities and Exchange Commission on February 11,
2009. T. Rowe Price Associates, Inc. (Price Associates) reported sole voting power with
respect to 557,819 shares, and sole dispositive power with respect to 1,567,869 shares. These
securities are owned by various individual and institutional investors which Price Associates
serves as investment advisor with power to direct investments and/or sole power to vote the
securities. For purposes of the reporting requirements of the Securities Exchange Act of
1934, Price Associates is deemed to be a beneficial owner of such securities; however, Price
Associates expressly disclaims that it is, in fact, the beneficial owner of such securities.
The address of Price Associates, Inc. is 100 E. Pratt Street, Baltimore, MD 21202. |
3
PROPOSAL NUMBER 1
ELECTION OF DIRECTORS
General
The Companys Certificate of Incorporation and Bylaws provide that the number of directors on
the Board of Directors shall be fixed from time to time by the Board of Directors but shall not be
less than three nor more than 15 persons. The number of members constituting the Board of
Directors is currently fixed at eight.
In accordance with the Certificate of Incorporation of the Company, the members of the Board
of Directors are divided into three classes and are elected for a term of office expiring at the
third succeeding annual stockholders meeting following their election to office, or until a
successor is duly elected and qualified. The Certificate of Incorporation also provides that such
classes shall be as nearly equal in number as possible. The terms of office of the Class I, Class
II and Class III directors expire at the Annual Meeting of Stockholders in 2011, 2009 and 2010,
respectively.
The term of office of each of the current Class II directors expires at the time of the 2009
Annual Meeting of Stockholders, or as soon thereafter as their successors are elected and
qualified. Mr. Sarvadi and Mr. Young have been nominated to serve an additional three-year term as
Class II directors. All nominees have consented to be named in this proxy statement and to serve
as a director if elected.
It is the intention of the person or persons named in the accompanying proxy card to vote for
the election of all nominees named below unless a stockholder has withheld such authority. The
affirmative vote of a plurality of the votes cast by holders of the Common Stock present in person
or by proxy at the 2009 Annual Meeting of Stockholders is required for election of the nominees.
If, at the time of or prior to the 2009 Annual Meeting of Stockholders, any of the nominees
should be unable or decline to serve, the discretionary authority provided in the proxy may be used
to vote for a substitute or substitutes designated by the Board of Directors. The Board of
Directors has no reason to believe that any substitute nominee or nominees will be required. No
proxy will be voted for a greater number of persons than the number of nominees named herein.
Nominees Class II Directors (For Terms Expiring at the 2012 Annual Meeting)
Paul J. Sarvadi. Mr. Sarvadi, age 52, Chairman of the Board and Chief Executive Officer and
co-founder of the Company and its subsidiaries, is a Class II director and has been a director and
Chairman of the Board since the Companys inception in 1986. He has also served as the Chief
Executive Officer of the Company since 1989. He also served as President of the Company from 1989
until August 21, 2003. He attended Rice University and the University of Houston prior to starting
and operating several small companies. Mr. Sarvadi has served as President of the National
Association of Professional Employer Organizations (NAPEO) and was a member of its Board of
Directors for five years. He also served as President of the Texas Chapter of NAPEO for three of
the first four years of its existence. Mr. Sarvadi serves on the Board of Trustees of the
DePelchin Childrens Center in Houston. In 1995, Mr. Sarvadi was selected as Houstons Ernst &
Young Entrepreneur of the Year for service industries and in 2001, he was selected as the 2001
National Ernst & Young Entrepreneur of the Year for service industries. In 2004, he received the
Conn Family Distinguished New Venture Leader Award from Mays Business School at Texas A&M
University. In 2007, he was inducted into the Texas Business Hall of Fame.
Austin P. Young. Mr. Young, age 68, joined the Company as a Class II director in January
2003. He is Chairman of the Companys Finance, Risk Management and Audit Committee and a member of
the Nominating and Corporate Governance Committee. Mr. Young served as Senior Vice President,
Chief Financial Officer and Treasurer of CellStar Corporation from 1999 to December 2001 when he
retired. From 1996 to 1999, he served as Executive Vice President Finance and Administration of
Metamor Worldwide, Inc. Mr. Young also held the position of Senior Vice President and Chief
Financial Officer of American General Corporation for over eight years and was a partner in the
Houston and New York offices of KPMG before joining American General. Mr. Young currently serves
as a Director and Chairman of the Audit Committees of Tower Group, Inc. and Amerisafe, Inc. He is
a member of the Houston and State Chapters of the Texas Society of CPAs, the American Institute of
CPAs, and the Financial Executives Institute. He holds an accounting degree from the University of
Texas.
4
THE BOARD OF DIRECTORS RECOMMENDS THAT STOCKHOLDERS VOTE FOR BOTH NOMINEES LISTED ABOVE, AND
PROXIES EXECUTED AND RETURNED WILL BE SO VOTED UNLESS CONTRARY INSTRUCTIONS ARE INDICATED THEREON.
Directors Remaining in Office
Michael W. Brown. Mr. Brown, age 63, joined the Company as a Class I director in November
1997. He is a member of the Companys Finance, Risk Management and Audit Committee and the
Nominating and Corporate Governance Committee. Mr. Brown is the past Chairman of the Nasdaq Stock
Market Board of Directors and a past governor of the National Association of Securities Dealers.
Mr. Brown joined Microsoft Corporation in 1989 as its Treasurer and became its Chief Financial
Officer in 1993, in which capacity he served until his retirement in July 1997. Prior to joining
Microsoft, Mr. Brown spent 18 years with Deloitte & Touche LLP. Mr. Brown is also a director of
EMC Corporation, VMware, Inc., 360networks, FatKat, Inc., Pipeline Financial Group, Inc., and
Thomas Weisel Partners and serves on the audit committees of EMC Corporation, Thomas Weisel
Partners and VMware, Inc. He is a member of the Particle Economics Research Institute. Mr. Brown
holds a Bachelor of Science in Economics from the University of Washington in Seattle.
Jack M. Fields, Jr. Mr. Fields, age 57, joined the Company as a Class III director in January
1997 following his retirement from the United States House of Representatives, where he served for
16 years. Mr. Fields is a member of the Companys Compensation Committee and the Nominating and
Corporate Governance Committee. During 1995 and 1996, Mr. Fields served as Chairman of the House
Telecommunications and Finance Subcommittee, which has jurisdiction and oversight of the Federal
Communications Commission and the Securities and Exchange Commission. Mr. Fields has been Chief
Executive Officer of the Twenty-First Century Group in Washington, D.C. since January 1997. Mr.
Fields also serves on the Board of Directors for AIM Management Group, Inc., the Discovery Channel
Global Education Fund, and the Advisory Council of the Honors College at Baylor University. Mr.
Fields earned a Bachelor of Arts in 1974 from Baylor University, and graduated from Baylor Law
School in 1977.
Eli Jones. Dr. Jones, age 47, joined the Company as a Class I director in April 2004. He is
Chairman of the Companys Compensation Committee and a member of the Nominating and Corporate
Governance Committee. Dr. Jones is Dean of the E. J. Ourso College of Business and Ourso
Distinguished Professor of Business at Louisiana State University. Prior to joining the faculty at
Louisiana State University, he was Professor of Marketing and Associate Dean at the C.T. Bauer
College of Business at the University of Houston from 2007 to 2008; an Associate Professor of
Marketing from 2002 to 2007; and an Assistant Professor from 1997 until 2002. He taught at Texas
A&M University for several years before joining the faculty of the University of Houston. He
served as the Executive Director of the Program for Excellence in Selling and the Sales Excellence
Institute at the University of Houston from 1997 until 2007. Dr. Jones also serves on the
editorial review boards of the Journal of the Academy of Marketing Sciences, Journal of Personal
Selling and Sales Management, Journal of Business and Industrial Marketing, and Industrial
Marketing Management. He has conducted research and published articles on sales and sales
management topics in major journals and is the co-author of a sales textbook, Selling ASAP, and a
professional book: Strategic Sales Leadership. Dr. Jones is also an ad hoc reviewer for the
Journal of Marketing, Journal of Business Research, American Marketing Association, and the
National Conference in Sales Management. Before becoming a professor, Dr. Jones worked in sales
and sales management for three Fortune 100 companies: Quaker Oats, Nabisco, and Frito-Lay. He
received his Bachelor of Science degree in Journalism in 1982, his MBA in 1986, and his Ph.D. in
1997 from Texas A&M University.
Paul S. Lattanzio. Mr. Lattanzio, age 45, has been a Class III director of the Company since
1995. He is a member of the Companys Finance, Risk Management and Audit Committee and the
Nominating and Corporate Governance Committee. Mr. Lattanzio served as a Senior Managing Director
and head of Bear Growth Capital Partners, a private equity group, from July 2003 to February 2009.
He previously served as a Managing Director for TD Capital Communications Partners (f/k/a Toronto
Dominion Capital), a venture capital investment firm, from July 1999 until July 2002. From
February 1998 to March 1999, he was a co-founder and Senior Managing Director of NMS Capital
Management, LLC, a $600 million private equity fund affiliated with NationsBanc Montgomery
Securities. Prior to NMS Capital, Mr. Lattanzio served in several
positions with various affiliates of Bankers Trust New York Corporation for over 13 years, most
recently as a Managing
5
Director of BT Capital Partners, Inc. Mr. Lattanzio has experience in a
variety of investment banking disciplines, including mergers and acquisitions, private placements
and restructuring. Mr. Lattanzio received his Bachelor of Science in Economics with honors from
the University of Pennsylvanias Wharton School of Business in 1984.
Gregory E. Petsch. Mr. Petsch, age 58, joined the Company as a Class I director in October
2002. He is Chairman of the Companys Nominating and Corporate Governance Committee and a member
of the Compensation Committee. Mr. Petsch retired from Compaq Computer Corporation in 1999 where
he had held various positions since 1983, most recently as Senior Vice President of Worldwide
Manufacturing and Quality since 1991. Prior to joining Compaq, he worked for 10 years for Texas
Instruments. In 1992, Mr. Petsch was voted Manufacturing Executive of the Year by Upside Magazine,
and in 1993 1995 he was nominated Whos Who of Global Business Leaders. He is founder and
President of Petsch Foundation, Inc. He earned a Bachelor of Business Technology degree from the
University of Houston in 1978.
Richard G. Rawson. Mr. Rawson, age 60, President of the Company and its subsidiaries, is a
Class III director and has been a director of the Company since 1989. He has been President since
August 2003. Before being elected President, he served as Executive Vice President of
Administration, Chief Financial Officer and Treasurer of the Company from February 1997 until
August 2003. Prior to that, he served as Senior Vice President, Chief Financial Officer and
Treasurer of the Company since 1989. Prior to joining the Company in 1989, Mr. Rawson served as a
Senior Financial Officer and Controller for several companies in the manufacturing and seismic data
processing industries. Mr. Rawson also serves on the University of Houstons C.T. Bauer College of
Business Deans Executive Advisory Board and on the Board of Directors of the YMCA of Greater
Houston. He previously served NAPEO as President (1999-2000), First Vice President, Second Vice
President and Treasurer. In addition, he previously served as Chairman of the Accounting Practices
Committee of NAPEO for five years. Mr. Rawson has a Bachelor of Business Administration in Finance
from the University of Houston.
CORPORATE GOVERNANCE
Corporate Governance Guidelines
Administaff has adopted Corporate Governance Guidelines, which include guidelines for, among
other things, director responsibilities, qualifications and independence. The Board of Directors
continually monitors developments in corporate governance practices and regulatory changes and
periodically assesses the adequacy of and modifies its Corporate Governance Guidelines and
committee charters as warranted in light of such developments. You can access the Companys
Corporate Governance Guidelines in their entirety on the Companys Web site at www.administaff.com
in the Corporate Governance section under the Investor Relations tab. Any stockholder who so
requests may obtain a printed copy of the Corporate Governance Guidelines free of charge by
contacting Ruth Saler, Investor Relations Administrator, Administaff, Inc., 19001 Crescent Springs
Drive, Kingwood, Texas 77339.
On an annual basis, each director and executive officer is obligated to complete a
questionnaire that requires disclosure of any transactions with the Company in which the director
or executive officer, or any member of his or her immediate family, has a direct or indirect
material interest.
Determinations of Director Independence
Under rules of the New York Stock Exchange, the Company must have a majority of independent
directors. No board member qualifies as independent unless the Board of Directors affirmatively
determines that the director has no material relationship with the Company (either directly or as a
partner, stockholder or officer of an organization that has a relationship with the Company). In
evaluating each directors independence, the Board of Directors considered all relevant facts and
circumstances and relationships and transactions between each director, her or his family members
or any business, charity or other entity in which the director has an interest on the one hand, and
the Company, its affiliates, or the Companys senior management on the other. As a result of this
review, at its meeting held on February 12, 2009, the Board of Directors affirmatively determined
that all of the Companys directors are independent from the Company and its management, with the
exception of Messrs. Sarvadi and Rawson, both of whom are members of the senior management of the
Company.
The Board of Directors has considered what types of disclosure should be made relating to the
process of determining
director independence.
To assist the Board of Directors in making disclosures regarding its
determinations of independence,
6
the Board of Directors has adopted categorical standards as
permitted under the listing standards of the New York Stock Exchange. These categorical standards
deal only with what types of relationships need to be disclosed and not whether a particular
director is independent. The Board of Directors considers all relevant facts and circumstances in
determining whether a director is independent. However, the relationships satisfying the
categorical standards are not required to be disclosed or separately discussed in our proxy
statement. A relationship satisfies the categorical standards adopted by the Board of Directors if
it:
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is not a relationship that would preclude a determination of independence under Section
303A.02(b) of the New York Stock Exchange Listed Company Manual; |
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consists of charitable contributions made by Administaff to an organization where a
director is an executive officer and does not exceed the greater of $1 million or 2% of the
organizations gross revenue in any of the last three years; and |
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is not required to be, and it is not otherwise, disclosed in Administaffs annual proxy
statement. |
In the course of the Boards determination regarding the independence of directors other than
Messrs. Sarvadi and Rawson, it considered all transactions, relationships and arrangements in which
such directors and Administaff were participants. In particular, with respect to each of the most
recent three fiscal years, the Board of Directors evaluated, with respect to Mr. Fields,
Administaffs provision of PEO-related services to companies owned by Mr. Fields and, with respect
to Dr. Jones, its employment of Dr. Joness daughter, and its engagement of Dr. Joness previous
employer to provide a training program for Administaffs sales force. The Board of Directors has
determined that these relationships are not material. In making this determination with respect to
Mr. Fields, the Board of Directors considered the facts that the Company pays Administaff
comprehensive service fees on the same basis as all other clients, and payments net of payroll
costs made by the Company were less than 0.1% of Administaffs revenues in each of the last three
fiscal years. In making this determination with respect to Dr. Jones, the Board of Directors
considered the position and salary of Dr. Joness daughter within the Company, the amounts paid in
respect of the sales training program, and that Dr. Jones received no compensation in connection
with the sales training program.
Selection of Nominees for the Board of Directors
Identifying Candidates
The Nominating and Corporate Governance Committee solicits ideas for potential Board of
Directors candidates from a number of sources including members of the Board of Directors,
executive officers of the Company, individuals personally known to the members of the Board of
Directors, and research. The Nominating and Corporate Governance Committee also has sole authority
to select and compensate a third-party executive search firm to help identify candidates, if it
deems advisable. In addition, the Nominating and Corporate Governance Committee will consider
candidates for the Board of Directors submitted by stockholders. Any such submissions should
include the candidates name and qualifications for Board of Directors membership and should be
directed to the Corporate Secretary of Administaff at 19001 Crescent Springs Drive, Kingwood, Texas
77339. Although the Nominating and Corporate Governance Committee does not require the stockholder
to submit any particular information regarding the qualifications of the stockholders candidate,
the level of consideration that the Nominating and Corporate Governance Committee will give to the
stockholders candidate will be commensurate with the quality and quantity of information about the
candidate that the stockholder makes available to the Committee. The Nominating and Corporate
Governance Committee will consider all candidates identified through the processes described above,
and will evaluate each of them on the same basis.
In addition, the Bylaws of the Company permit stockholders to nominate directors for election
at an annual stockholders meeting whether or not such nominee is submitted to and evaluated by the
Nominating and Corporate Governance Committee. To nominate a director using this process, the
stockholder must follow the procedures described under Additional Information Advance Notice
Required for Stockholder Nominations and Proposals on page 35 of this proxy statement.
7
Evaluating Candidates
Each candidate must meet certain minimum qualifications, including:
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the ability to represent the interests of all stockholders of the Company and not
just one particular constituency; |
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independence of thought and judgment; |
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the ability to dedicate sufficient time, energy and attention to the performance of
her or his duties, taking into consideration the prospective nominees service on other
public company boards; and |
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skills and expertise that are complementary to the existing Board of Directors
members skills; in this regard, the Board of Directors will consider the Boards need
for operational, sales, management, financial, governmental or other relevant
expertise. |
In addition, the Nominating and Corporate Governance Committee considers other qualities that
it may deem to be desirable from time to time, such as the extent to which the prospective nominee
contributes to the diversity of the Board of Directorswith diversity being construed broadly to
include a variety of perspectives, opinions, experiences and backgrounds. The Nominating and
Corporate Governance Committee may also consider the ability of the prospective nominee to work
with the then-existing interpersonal dynamics of the Board of Directors and her or his ability to
contribute to the collaborative culture among Board of Directors members.
Based on this initial evaluation, the Chairman of the Nominating and Corporate Governance
Committee will determine whether to interview the nominee, and if warranted, will recommend that
one or more members of the Committee, other members of the Board of Directors and senior
management, as appropriate, interview the nominee in person or by telephone. After completing this
evaluation and interview process, the Committee makes a recommendation to the full Board of
Directors as to the persons who should be nominated by the Board of Directors, and the Board of
Directors determines the nominees after considering the recommendation of the Nominating and
Corporate Governance Committee.
Code of Business Conduct and Ethics
The Board of Directors has adopted a Code of Business Conduct and Ethics (the Code),
governing the conduct of the Companys directors, officers and employees. The Code, which meets
the requirements of Rule 303A.10 of the New York Stock Exchange Listed Company Manual and Item 406
of Regulation S-K, is intended to promote honest and ethical conduct, full, fair, accurate, timely
and understandable disclosure in the Companys public filings, compliance with laws and the prompt
internal reporting of violations of the Code. You can access the Code on the Companys Web site at
www.administaff.com in the Corporate Governance section under the Investor Relations tab. Any
stockholder who so requests may obtain a printed copy of the Code free of charge by contacting Ruth
Saler, Investor Relations Administrator, Administaff, Inc., 19001 Crescent Springs Drive, Kingwood,
Texas 77339. Changes in and waivers to the Code for the Companys directors, executive officers
and certain senior financial officers will be posted on the Companys Internet Web site within five
business days and maintained for at least 12 months. If you wish to raise a question or concern or
report a violation to the Finance, Risk Management and Audit Committee, you should go to
www.ethicspoint.com or call the Ethicspoint toll-free hotline at 1-866-384-4277.
Stockholder Communications
Stockholders and other interested parties may communicate directly with the entire Board of
Directors or the non-management directors as a group by sending an email to
directors@administaff.com. In the subject line of the email, please specify whether the
communication is addressed to the entire Board of Directors or to the non-management directors.
Alternatively, you may mail your correspondence to the Board of Directors in care of the Corporate
Secretary, 19001 Crescent Springs Drive, Kingwood, Texas 77339.
Unless any director directs otherwise, communications received (via U.S. mail or email) will
be reviewed by the Corporate Secretary who will exercise his discretion not to forward to the Board
of Directors correspondence that is inappropriate such as business solicitations, frivolous
communications and advertising, routine business matters (i.e., business inquiries, complaints, or
suggestions), and personal grievances.
8
MEETINGS AND COMMITTEES OF THE BOARD OF DIRECTORS
The Board of Directors
Directors are expected to attend all or substantially all Board of Directors meetings and
meetings of the Committees of the Board of Directors on which they serve. Directors are also
expected to spend the necessary time to discharge their responsibilities appropriately (including
advance review of meeting materials) and to ensure that other existing or future commitments do not
materially interfere with their responsibilities as members of the Board. The Board of Directors
met four times in 2008. All of the members of the Board of Directors participated in more than 75%
of the meetings of the Board of Directors and Committees of which they were members during the
fiscal year ended December 31, 2008. The Board of Directors expects its members to attend the
Annual Meeting of the Stockholders. Last year seven of the Companys eight directors attended the
Annual Meeting of the Stockholders.
Executive Sessions of the Board of Directors and the Presiding Director
The Companys non-management directors hold executive sessions at which the Companys
management is not in attendance at each regularly scheduled Board of Directors meeting. The
Chairman of the Nominating and Corporate Governance Committee, currently Mr. Petsch, serves as
presiding director at the executive sessions. In the absence of the Chairman, a majority of the
members present at the executive session will appoint a member to preside at the meeting.
Committees of the Board of Directors
The Board of Directors has appointed three committees: the Finance, Risk Management and Audit
Committee; the Compensation Committee; and the Nominating and Corporate Governance Committee. The
charters for each of the three committees, which have been adopted by the Board of Directors,
contain a detailed description of the respective committees duties and responsibilities and are
available in the Corporate Governance section under the Investor Relations tab on the Companys Web
site at www.administaff.com. Any stockholder who so requests may obtain a printed copy of the
committee charters free of charge by contacting Ruth Saler, Investor Relations Administrator,
Administaff, Inc., 19001 Crescent Springs Drive, Kingwood, Texas 77339.
Nominating and Corporate Governance Committee
The Nominating and Corporate Governance Committee met three times in 2008. The members of the
Nominating and Corporate Governance Committee are all of the outside directors: Mr. Petsch, who
serves as Chairman, and Messrs. Brown, Fields, Lattanzio, Young, and Dr. Jones. All members of the
Nominating and Corporate Governance Committee are independent under the standards of The New York
Stock Exchange. The Nominating and Corporate Governance Committee: (i) identifies individuals
qualified to become Board of Directors members, consistent with the criteria for selection approved
by the Board; (ii) recommends to the Board of Directors a slate of director nominees to be elected
by the stockholders at the next annual meeting of stockholders and, when appropriate, director
appointees to take office between annual meetings; (iii) develops and recommends to the Board of
Directors a set of corporate governance guidelines for the Company; and (iv) oversees the
evaluation of the Board of Directors.
Finance, Risk Management and Audit Committee
The Finance, Risk Management and Audit Committee met eight times in 2008. The members of this
Committee are Mr. Young, who serves as Chairman, and Messrs. Lattanzio and Brown. All three
members are independent under the standards of The New York Stock Exchange and Securities and
Exchange Commission Regulations. In addition, the Board of Directors has determined that Mr. Young
is an audit committee financial expert as such term is defined in Item 401(h) of Regulation S-K
promulgated by the Securities and Exchange Commission. The Board of Directors has also determined
that Mr. Browns simultaneous service on the audit committees for three other public companies does
not impair his ability to
effectively serve on Administaffs audit committee. The Finance, Risk Management and Audit
Committee assists the Board of Directors in fulfilling its responsibility to oversee the financial
affairs, risk management, accounting and financial reporting processes and audits of financial
statements of the Company by reviewing and monitoring: (i) the financial affairs of the Company;
(ii) the integrity of the Companys financial statements and internal controls; (iii) the Companys
compliance with legal and regulatory requirements; (iv) the independent auditors qualifications
and independence; (v) the performance of the personnel responsible for the Companys internal audit
function and the independent auditors; and (vi) the Companys policies
9
and procedures with respect
to risk management, as well as other matters that may come before it as directed by the Board of
Directors.
Compensation Committee
The Compensation Committee met five times in 2008. The members of the Compensation Committee
are Dr. Jones, who serves as Chairman, and Messrs. Fields and Petsch. All three members are
independent under the standards of The New York Stock Exchange. The Compensation Committee: (i)
oversees and administers the Companys compensation policies, plans and practices; (ii) reviews and
discusses with management the Compensation Discussion and Analysis required by Securities and
Exchange Commission Regulation S-K, Item 402; and (iii) prepares the annual report required by the
rules of the Securities and Exchange Commission on executive compensation for inclusion in the
Companys annual report or proxy statement for the annual meeting of stockholders. To carry out
these purposes, the Compensation Committee: (i) evaluates the performance of and determines the
compensation for senior management, taking into consideration recommendations made by the Chief
Executive Officer; (ii) administers the Companys compensation programs; and (iii) performs such
other duties as may from time to time be directed by the Board of Directors.
The Compensation Committee may form and delegate authority to subcommittees as it deems
appropriate. Pursuant to the terms of the Administaff, Inc. 2001 Incentive Plan (the Incentive
Plan), the Board of Directors or the Compensation Committee may delegate the Compensation
Committees authority under the Incentive Plan to the Chairman of the Board, pursuant to such
conditions and limitations as each may establish, except that neither may delegate to any person
the authority to make awards, or take other action, under the Incentive Plan with respect to
participants who may be subject to Section 16 of the Securities Exchange Act of 1934.
Compensation Committee Interlocks and Insider Participation
The Compensation Committee is composed entirely of independent directors.
EXECUTIVE COMPENSATION
Compensation Discussion and Analysis
Compensation Program Objectives
We are committed to attracting, motivating, retaining and encouraging long-term employment of
individuals with a demonstrated commitment to integrity and exemplary personal standards of
performance. Our culture is based upon the value of and respect for each individual, encouraging
personal and professional growth, rewarding outstanding individual and corporate performance and
achieving excellence through a high-energy, fun work environment. We are convinced these elements
contribute to our vision of being an employer of choice, which increases our value and potential
for clients, employees, stockholders, and the communities where we live and work.
Our compensation policies for executives are based on the same principles that we employ in
establishing all of our compensation programs. For executives, our compensation programs are
designed to:
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attract and retain key executive officers responsible for our success; and |
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motivate management to achieve both short-term business goals and to enhance long-term
stockholder value through our pay-for-performance philosophy. |
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To accomplish these goals, we adhere to the compensation strategies discussed below. |
Compensation Strategies
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We have established and strive to maintain a performance-driven culture that generates
growth by recognizing and rewarding employees who believe in their own ability to reach
and exceed their compensation objectives. |
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As part of our competitive compensation program, our base salary system compensates
employees based upon job responsibilities, level of experience, individual performance,
comparisons to the market, internal comparisons and other relevant factors. |
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We provide substantial incentive compensation to recognize and reward individual,
departmental and corporate performance through a variable pay component that is equitable
to both employees and stockholders, encourages leadership of departmental units and
directly supports our business objectives. As employees progress to higher levels in our
Company, an increasing proportion of their compensation is linked to Company-wide and
departmental performance. |
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We have created a strong mutuality of interest between executive officers and
stockholders through the use of long-term equity incentive compensation opportunities. |
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We provide a competitive benefits package at the best possible value to the Company
that recognizes and encourages work-life balance and fosters a career commitment to
Administaff. |
Elements of Compensation
The annual compensation package for executive officers consists of:
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an annual base salary payable in cash; |
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variable cash compensation, which is targeted as a percentage of base pay; |
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long-term equity incentive compensation; and |
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supplemental and special benefits, including management perquisites. |
Each of these elements is described below.
Role of Executive Officers and Outside Consultants in Compensation Decisions
The recommendations of the Chief Executive Officer play a significant role in the
compensation-setting process. Our Chief Executive Officer annually reviews the performance of each
of our other executive officers. On an annual basis, our Chief Executive Officer presents to the
Compensation Committee his recommendations for each executives compensation based on these
reviews, including with respect to salary adjustments, incentive awards and equity award amounts.
The Compensation Committee, however, has discretion to modify recommended adjustments or awards to
executives. Compensation Committee meetings typically have included, for all or a portion of each
meeting, not only the Committee members but also our Chief Executive Officer. The Compensation
Committee meets in executive session without management present when discussing and determining the
compensation of the Chief Executive Officer. In addition, the Compensation Committee evaluates the
performance of the Chief Executive Officer at least annually. The Compensation Committee makes all
final compensation decisions for each of our executive officers, including the Chief Executive
Officer.
At the direction of the Compensation Committee, we conduct an executive compensation study
that compares each executive officers compensation to market data for similar positions. The
Compensation Committee determines whether the study is to be performed internally by Administaff or
by an outside consulting firm that is directly engaged by the Compensation Committee. The
Compensation Committees charter provides that it has the sole authority to retain and
terminate any compensation consultant to assist in maintaining compensation practices in
alignment with our compensation goals. While we believe that using outside consultants is an
efficient way to keep current regarding competitive compensation practices, we do not believe that
we should accord undue weight to the advice of such consultants. Accordingly, the Compensation
Committee does not target our executives pay to any particular level (such as a target
percentile) of comparative market data contained in executive compensation studies. However,
such data is considered by the Compensation Committee in meeting our compensation program
objectives as described above.
11
Determination of Compensation Amounts and Formulas
The Compensation Committee engaged Pearl Meyer & Partners (Pearl Meyer) to conduct an
executive compensation study (the Compensation Study). Pearl Meyer is independent of the Company
under pre-established criteria and does not receive remuneration from the Company, directly or
indirectly, other than for advisory services rendered to, or at the direction of, the Compensation
Committee or the Board of Directors. The Compensation Study was presented to the Compensation
Committee in January 2008 for its review in considering 2008 executive compensation. The
Compensation Study included market compensation data for executive positions based on a combination
of proxy data of an identified Compensation Peer Group, benchmark position compensation survey
matches and the results of an internal evaluation and ranking process. Survey sources included
William M. Mercer, Watson Wyatt and Pearl Meyers proprietary general executive compensation
databases. In addition to proxy and survey data, Pearl Meyer used an executive ranking process to
align jobs based upon internal equity or the value of positions. The Compensation Peer Group
consisted of 14 publicly traded companies that provide human resources products and services and
whose average revenues equated to $2.3 billion. The selection process for the Compensation Peer
Group took into account multiple factors, including: industry (with an emphasis on outsourced human
resources services), comparable revenue range, comparability in terms of complexity and business
risk, and the extent to which each company may compete with Administaff for executive talent. In
2008, the Compensation Peer Group was modified consistent with these criteria by deleting several
companies that were no longer publicly traded and replacing them with companies that generally
provide a broad array of outsourced human resources services, as well as other outsourced services.
The Compensation Peer Group may be modified from year to year based on these and other relevant
criteria.
Included in the Compensation Peer Group were three companies that make up our peer group for
the purpose of comparing total stockholder return (TSR Peer Group). The TSR Peer Group consists
of companies that either provide PEO services or whose operations include PEO services. The
Compensation Peer Group and TSR Peer Group were as follows:
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Compensation |
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Name of Company |
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Peer Group |
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TSR Peer Group |
Affiliated Computer Services, Inc. |
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Automatic Data Processing, Inc. |
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CBIZ, Inc. |
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X |
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Convergys Corporation |
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X |
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The Corporate Executive Board Company |
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X |
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First Advantage Corporation |
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X |
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Gevity HR, Inc. |
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X |
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Hewitt Associates, Inc. |
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X |
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Korn/Ferry International |
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X |
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MPS Group, Inc. |
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X |
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Paychex, Inc. |
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X |
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Robert Half International Inc. |
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X |
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The Ultimate Software Group, Inc. |
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X |
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Watson Wyatt Worldwide, Inc. |
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X |
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In addition to comparative market data, internal factors are also an important consideration
when determining each executive officers compensation. These factors include:
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the executive officers performance review conducted by either the Compensation
Committee (for the Chief Executive Officer) or the Chief Executive Officer (for all
other executive officers); |
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the Chief Executive Officers recommendations; |
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the executive officers tenure with the Company, industry experience and ability to
influence stockholder value; and |
|
|
|
|
the importance of the executive officers position to the Company in relation to the
other executive officer positions within the Company. |
12
When reviewing and setting compensation for executive officers, the Compensation Committee
also reviewed tally sheets setting forth all components of compensation for each executive officer.
The tally sheets included dollar values for the two previous years salary, cash incentive awards,
perquisites (cash and in-kind), long-term stock-based awards, benefits and dividends paid on
unvested long-term stock-based awards. Tally sheets were used to assist the Committee in
determining current compensation decisions in view of executives historical and cumulative pay.
Base Salary1
Base salary is intended to provide stable annual compensation to attract and retain talented
executive officers. Changes in base salary during 2008 for each executive officer were determined
based upon external market comparisons in the Compensation Study and the internal factors described
above. Performance appraisals were completed through our talent management system that evaluates
the executive officers annual performance based on pre-established competencies and his
achievement of specific individual performance goals that were established at the beginning of the
year. Competencies for executive officers included generating revenue, mobilizing talent, personal
and professional development, effectiveness in running the business, servant leadership and setting
the course of the business.
Our merit increase system provided a direct correlation between the executive officers merit
increase and his average performance rating of competencies and performance goals. Salary
increases during 2008 for the executive officers were as follows:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2007 |
|
2008 |
|
2008 |
|
|
Base Salary |
|
Base Salary |
|
Increase |
Chief Executive Officer and Chairman of the Board |
|
$ |
650,000 |
|
|
$ |
683,800 |
|
|
|
5.2 |
% |
Chief Financial Officer, SVP of Finance and Treasurer |
|
$ |
287,000 |
|
|
$ |
300,000 |
|
|
|
4.5 |
% |
President |
|
$ |
380,000 |
|
|
$ |
398,000 |
|
|
|
4.7 |
% |
Chief Operating Officer, EVP of Client Services |
|
$ |
380,000 |
|
|
$ |
398,000 |
|
|
|
4.7 |
% |
EVP of Sales & Marketing |
|
$ |
345,000 |
|
|
$ |
363,000 |
|
|
|
5.2 |
% |
The average salary increase for the above executive officers in 2008 was 4.9%. Increases in
base salary in excess of the merit increase resulting from the performance rating were based on
external market comparisons indicating the need for competitive increases and other factors deemed
relevant by the Compensation Committee (in the case of the Chief Executive Officer) and by the
Chief Executive Officer (in the case of all other executive officers).
During the first quarter of 2009, in order to responsibly manage operating expenses in the
current economic climate, the Company decided to defer salary merit increases for all employees.
Accordingly, none of the executive officers received a salary increase as a result of our annual
performance review cycle. The Compensation Committee may reconsider this decision if warranted
based upon the Companys performance.
Variable Compensation2
We believe that variable cash compensation is a key element of the total compensation of each
executive officer. Such compensation embodies our pay-for-performance philosophy whereby a
significant portion of executive compensation is at risk and tied to corporate, departmental and
individual performance. Variable compensation for all executive officers, as well as most other
employees, is paid through the Administaff Annual Incentive Plan (AAIP), a non-equity incentive
plan. The AAIP is intended to link each executive officers compensation to the Companys overall
performance, as well as to his individual performance and the performance of the departments under
his supervision. A target bonus, stated as a percentage of base salary, was established for each
executive officer by the Compensation Committee in February of 2008. The ultimate AAIP bonus
awarded to each executive officer was based upon the formulas, factors and components discussed
below.
Target Bonus Percentage
The Compensation Committee approved the target bonus percentage for each executive officer
based on the Chief Executive Officers recommendations. His recommendations took into account the
executive officers level of responsibility,
|
|
|
1 |
|
See Salary included in the Summary Compensation Table
on page 21 of this proxy statement. |
|
2 |
|
See Bonus and Non-Equity Incentive Plan
Compensation included in the Summary Compensation Table on page 21. In
addition, see Estimated Possible Payouts Under Non-Equity Incentive Plan
Awards in the Grants of Plan-Based Awards Table on page 22. |
13
market practices and internal equity considerations. Because executive officers are in a
position to directly influence the overall performance of the Company, and in alignment with our
highly-leveraged pay-for-performance philosophy, we believe that a significant portion of their
total cash compensation should be at risk. Therefore, most executive officers were granted a
target bonus percentage equal to their base salary. The Chief Executive Officer, the individual
with the greatest overall responsibility for Company performance, was granted a larger incentive
opportunity in comparison to his base salary in order to weight his overall pay mix even more
heavily towards performance-based compensation. The Chief Financial Officer, who had less
responsibility for overall Company performance relative to other executive officers, was granted a
smaller incentive opportunity in comparison to his base salary in order to weight his overall pay
mix less heavily towards performance-based compensation. For 2008, the Compensation Committee set
a target for variable compensation that was computed as a percentage of each executive officers
base salary as follows:
|
|
|
|
|
|
|
Target Bonus Percentage under AAIP |
Chief Executive Officer and Chairman of the Board |
|
|
120 |
% |
Chief Financial Officer, SVP of Finance and Treasurer |
|
|
80 |
% |
President |
|
|
100 |
% |
Chief Operating Officer, EVP of Client Services |
|
|
100 |
% |
EVP of Sales & Marketing |
|
|
100 |
% |
Calculation and Weighting of Performance Components
For 2008, the targeted variable compensation under the AAIP for the Chief Executive Officer
was based on corporate and individual performance components and for all other executive officers
was based on corporate, departmental and individual performance components. As described in
further detail below, corporate performance goals for 2008 were based on operating income per
worksite employee per month (OIPE) and client retention (CR). For the Chief Executive Officer,
variable compensation was weighted almost entirely toward corporate performance to align his AAIP
bonus with Company-wide performance. For all executive officers, 20% was weighted toward individual
performance to reflect their individual performance during the year, as determined on the same
basis as annual merit increases in base salary, as discussed above. A departmental component was
included in the AAIP bonus of each executive officer (other than the Chief Executive Officer) to
encourage him to provide effective leadership to the departments under his supervision, as well as
to align the interests of the executive with those of the employees that he supervises. Each
performance component is determined separately and is not dependent on the other components except
that if an executive officers individual performance rating is below the threshold, then he
receives no AAIP bonus, regardless of corporate and departmental performance. Each executive
officers AAIP bonus is the sum of the result of each performance component.
Each performance component was designated a weighting for each executive officer as follows:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Corporate Performance |
|
|
|
|
|
|
OIPE |
|
CR |
|
Departmental |
|
Individual |
Chief Executive Officer and Chairman of the Board |
|
|
60 |
% |
|
|
20 |
% |
|
|
0 |
% |
|
|
20 |
% |
Chief Financial Officer, SVP of Finance and Treasurer |
|
|
37.5 |
% |
|
|
12.5 |
% |
|
|
30 |
% |
|
|
20 |
% |
President |
|
|
45 |
% |
|
|
15 |
% |
|
|
20 |
% |
|
|
20 |
% |
Chief Operating Officer, EVP of Client Services |
|
|
45 |
% |
|
|
15 |
% |
|
|
20 |
% |
|
|
20 |
% |
EVP of Sales & Marketing |
|
|
45 |
% |
|
|
15 |
% |
|
|
20 |
% |
|
|
20 |
% |
OIPE Corporate Component
The formula for measuring the OIPE corporate performance component of the AAIP bonus for each
executive officer was determined as follows:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Annual
Salary ($)
|
|
X
|
|
Target
Bonus
(%)
|
|
X
|
|
Weighting of
OIPE
Corporate
Component
(%)
|
|
X
|
|
OIPE Corporate
Performance
Modifier
(50%-200%)
|
|
=
|
|
OIPE
Corporate
Component
Payout ($)
|
14
We chose OIPE as one of the metrics for measuring corporate performance because we believe it
is a key indicator of our overall productivity; effective management of pricing, direct costs and
operating expenses; and ability to grow the business while favorably balancing profitability. We
also believe that this metric reflects the combined contribution of all departments and encourages
collaboration across the organization because each department within the Company can have a direct
impact on corporate performance as measured according to this metric.
The OIPE Corporate Performance Modifier was determined as follows:
|
|
|
|
|
|
|
|
|
OIPE Corporate |
Performance Level |
|
2008 OIPE |
|
Performance Modifier |
Threshold
|
|
$44
|
|
50% |
Target
|
|
$46
|
|
100% |
Stretch Goal
|
|
$48
|
|
150% |
Maximum
|
|
$50
|
|
200% |
If 2008 OIPE was below the threshold, the OIPE Corporate Performance Modifier was 0%,
resulting in an OIPE corporate component payout of $0. The OIPE Corporate Performance Modifier
would be interpolated if actual performance fell in between the threshold, target, stretch goal or
maximum performance level.
The Companys 2008 OIPE was $46. Based on this performance, the Compensation Committee
approved an OIPE Corporate Performance Modifier of 100% for each executive officer.
CR Corporate Component
The formula for measuring the CR corporate performance component of the AAIP bonus for each
executive officer was determined as follows:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Annual
Salary
($)
|
|
X
|
|
Target
Bonus
(%)
|
|
X
|
|
Weighting of CR
Corporate
Component (%)
|
|
X
|
|
CR Corporate
Performance
Modifier
(50%-200%)
|
|
=
|
|
CR Corporate
Component
Payout ($)
|
The CR corporate component of AAIP bonuses was based on improvement in worksite employee
retention in 2008 over 2007. Improvement in worksite employee retention was measured according to
the following formula, expressed in percentage terms: 2008 Attrition 2007 Attrition ÷ 2007
Attrition where:
|
|
|
2008 Attrition represents the Average Attrition Rate computed for the 2008 calendar
period; |
|
|
|
|
2007 Attrition represents the Average Attrition Rate computed for the 2007 calendar
period; and |
|
|
|
|
Average Attrition Rate means the monthly average of the number of worksite employees
who were not paid by the Company during a calendar month as a result of a client
relationship termination divided by the total number of paid worksite employees during the
immediately preceding month. |
We chose improvement in client retention (in addition to OIPE) as a measure of corporate
performance because it directly impacts the number of paid worksite employees, which is a key
metric for measuring our Companys growth and performance. This performance goal also encouraged
collaboration among all employees Company-wide to positively impact the number of paid worksite
employees.
15
The CR Corporate Performance Modifier was determined as follows:
|
|
|
|
|
|
|
Improvement in Worksite Employee |
|
CR Corporate |
Performance Level |
|
Retention in 2008 Over 2007 (%) |
|
Performance Modifier |
Threshold
|
|
6%
|
|
50% |
Target
|
|
12%
|
|
100% |
Stretch Goal
|
|
18%
|
|
150% |
Maximum
|
|
25%
|
|
200% |
If improvement in worksite employee retention in 2008 over 2007 was below the threshold, the
CR Corporate Performance Modifier was 0%, resulting in a CR corporate component payout of $0. The
CR Corporate Performance Modifier would be interpolated if actual performance fell in between the
threshold, target, stretch goal or maximum performance level.
The improvement in worksite employee retention in 2008 over 2007 was 12.6%. Based on this
performance, the Compensation Committee approved a CR Corporate Performance Modifier of 105% for
each executive officer.
Departmental Component
The formula for measuring the department performance component of the AAIP bonus for each
executive officer (other than the Chief Executive Officer who has no departmental component
included in his AAIP bonus) was as follows:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Annual
Salary ($)
|
|
X
|
|
Target
Bonus
(%)
|
|
X
|
|
Weighting of
Departmental
Component (%)
|
|
X
|
|
Departmental
Performance
Modifier
(50%-150%)
|
|
=
|
|
Departmental
Component
Payout ($)
|
The Departmental Performance Modifier for all executive officers ranged from 50% (threshold)
to 150% (maximum) based on the achievement of departmental goals. However, if departmental
performance was below the threshold, the Departmental Performance Modifier was 0%, resulting in a
departmental component payout of $0. The goals were developed by each department and were designed
to encourage employees to work together to continue making business improvements and to increase
efficiency, productivity and collaboration across the organization. All departmental goals were
approved by the Chief Executive Officer during the first quarter of 2008. The nature of the
departmental goals and objectives for each executive officer was as follows:
|
|
|
|
|
Nature of Goals and Objectives |
Chief Financial Officer,
SVP of Finance and Treasurer
|
|
Successful acquisition integration; effective
utilization of strategic financial
analysis/reporting tools; quality of internal
controls; key office expansion; and
vendor-related efficiency projects. |
|
|
|
President
|
|
Effective client pricing and renewal
activities; benefits, workers compensation
and retirement services process enhancements;
favorable contract renewal terms; expansion
of 401(k) plan business; securing favorable
insurance coverages and programs for the
Company and effectively managing of all of
Companys insurance coverages and programs. |
|
|
|
Chief Operating Officer,
EVP of Client Services
|
|
Effective client satisfaction and retention;
key corporate human resources, records
department and information technology (IT)
projects; budget management; and corporate
customer satisfaction with IT services. |
|
|
|
EVP of Sales & Marketing
|
|
Effective recruiting of sales
representatives; successful sales results and
pricing improvements; enhanced marketing and
public relations activities. |
16
In light of the Chief Executive Officers assessment of the executive officers performance
against the achievement of their departmental goals, the average Departmental Performance Modifier
for executive officers was 117%.
Individual Component
The formula for measuring the individual performance component of the AAIP bonus for each
executive officer was as follows:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Annual
Salary ($)
|
|
X
|
|
Target
Bonus
(%)
|
|
X
|
|
Weighting of
Individual
Component (%)
|
|
X
|
|
Individual
Performance
Modifier
(50%-150%)
|
|
=
|
|
Individual
Component
Payout ($)
|
The Individual Performance Modifier for all executive officers ranged from 50% to 150% based
on the executive officers individual performance rating, as described above under Base Salary.
Based on the executives individual performance ratings, the average Individual Performance
Modifier for the above executive officers was 129 %.
The Compensation Committee reserves the right to pay discretionary bonuses to executive
officers outside of the AAIP. While the Committee may exercise such discretion in appropriate
circumstances, no executive officer has a guaranteed right to a discretionary bonus as a substitute
for a performance-based bonus under the AAIP in the event that performance targets are not met.
Long-term Incentive Compensation
Long-term equity incentives align the interests of the executive officers with those of the
stockholders. We believe that long-term incentives enhance retention while rewarding executive
officers for their service. Long-term incentive compensation is awarded under the
stockholder-approved Administaff, Inc. 2001 Incentive Plan (Incentive Plan). The objectives of
the Incentive Plan are:
|
|
|
to provide incentives to attract and retain persons with training, experience and
ability to serve as our employees; |
|
|
|
|
to promote the interests of the Company by encouraging employees to acquire or
increase their equity interest in the Company; |
|
|
|
|
to provide a means whereby employees may develop a sense of proprietorship and
personal involvement in the development and financial success of the Company; and |
|
|
|
|
to encourage employees to remain with and devote their best efforts to the business
of the Company, thereby advancing the interests of the Company and its stockholders. |
Awards granted under the Incentive Plan have historically been made in the form of stock
options or restricted stock. Pursuant to the terms of the Incentive Plan, future awards may
include phantom shares, performance units, bonus stock or other incentive awards. We may
periodically grant new stock options, restricted stock, or other long-term incentives to provide
continuing incentive for future performance. The award size and recipients of awards are
determined by the degree to which a particular position in the Company has the ability to influence
stockholder value.
In recent years, we have awarded restricted stock rather than stock options. We believe the
current accounting treatment of restricted stock more closely reflects the economic value of the
award to the employees as compared to that of stock options. We anticipate continuing to utilize
restricted stock with a three-year vesting schedule. The awards are valued using the closing price
of the Companys stock on the grant date.
In February of 2008, the Chief Executive Officer presented to the Compensation Committee his
recommendations for awards of restricted stock. His recommendations as to the amount of awards to
be granted were based on a number of factors, including the performance of each executive officer,
the importance of each executive officers role in the Companys future business operations, equity
pay practices of competitor companies, annual expense to the Company of equity awards and the
17
Companys own past practices in granting equity awards. The Compensation Committee then
determined and approved the awards after considering the Chief Executive Officers
recommendations.1
During the first quarter 2009, in order to responsibly manage operating expenses in the
current economic climate, the Compensation Committee decided to reduce the value of the long-term
incentive compensation granted to the executive officers for 2009. The value of individual grants
for each executive officer was, on average, approximately 30% less than the value of their grants
in 2008.
Under the terms of the Incentive Plan, all conditions and/or restrictions that must be met
with respect to vesting or exercisability of an award immediately lapse upon a change in control
of the Company as defined under the Incentive Plan.
We have no program, plan or practice to time the grant of stock-based awards in coordination
with the release of material non-public information. All equity grants to executive officers are
approved solely by the Compensation Committee or the independent directors at regularly scheduled
meetings, or in limited cases involving key recruits or promotions, by a special meeting or
unanimous written consent. If an award is made at a meeting, the grant date is the meeting date or
a fixed, future date specified at the time of the grant, such as the first business day of a
subsequent calendar month or the date that the grant recipient commences employment. If an award is
approved by unanimous written consent, the grant date is a fixed, future date on or after the date
the consent is effective under applicable corporate law (or, if later, the date the grant recipient
starts employment), and the exercise price, in the case of a stock option, is the closing price of
Company stock on such date. Under the terms of the Companys stock incentive plan, the exercise
price of stock options cannot be less than the closing price of Company stock on the date of grant.
Supplemental and Special Benefits, Including Management Perquisites2
Executive compensation also includes supplemental benefits and a limited number of perquisites
that enhance our ability to attract and retain talented executive officers in todays market. We
believe that perquisites assist in the operation of business, allowing executive officers more time
to focus on business objectives. Supplemental benefits and perquisites include the following:
401(k) Benefits
We do not provide pension arrangements, post-retirement health coverage or nonqualified
defined contribution or other deferred compensation plans for our executive officers. Our executive
officers are eligible to participate in Administaffs corporate 401(k) plan. Each payroll period,
we contribute on behalf of each participant a matching contribution equal to 100% of the first 6%
of compensation that has been contributed by the participant to the plan as elective deferrals
(subject to applicable limitations under the Internal Revenue Code). In order to responsibly
manage operating expenses in the current economic climate, effective for payroll periods starting
on or after February 9, 2009, we changed the matching contribution to 50% of the first 6% of
compensation contributed as elective deferrals. All of our executive officers participated in the
Administaff 401(k) plan during 2008 and received matching contributions, which are included under
the caption All Other Compensation in the Summary Compensation Table on page 21.
Employee Stock Purchase Plan
The Company maintains an Employee Stock Purchase Plan (ESPP) which is intended to qualify
for favorable tax treatment under Section 423 of the Internal Revenue Code. All employees,
including executive officers (other than 5% owners of the Company), are eligible to participate in
the ESPP. Under the ESPP employees may purchase shares of Company stock through payroll deductions
at a discount of up to 15% to market value. The offering periods under the ESPP are limited to six
or three months in duration. Employees are limited to a maximum payroll deduction of up to a
specified percentage of eligible compensation and may not purchase more than $25,000 in shares each
calendar year under the ESPP.
|
|
|
1 |
|
See Stock Awards included in the Summary Compensation
Table on page 21. In addition, see All Other Stock Awards included in the
Grants of Plan-Based Awards Table on page 22. |
|
2 |
|
See All Other Compensation included in the Summary
Compensation Table on page 21. |
18
Automobile
We provide automobiles to executive officers for both business and personal use. The
executive officers are taxed for their personal use of the automobile.
Supplemental Executive Disability Income Plan
We maintain a supplemental executive disability income plan for executive officers and a small
group of upper management employees. The supplemental executive disability income plan provides
replacement of 80% of total cash compensation up to $20,000 per month. The plan recognizes the
significant variable pay at the senior levels in the Company and the benefit limitations of our
basic long-term disability plan, which provides replacement of 60% of base salary only up to
$10,000 per month.
Executive Wellness Plan
We offer an Executive Wellness Plan to the executive officers to assist them in maintaining
their health. The plan pays up to $2,000 each year for wellness services, which allow the
executive officers an opportunity to have a clear understanding of their current physical
condition, risk factors, and ways to improve their health.
Chairmans Trip
An annual Chairmans Trip is held for employees recognized during the year for their
outstanding service, and for sales representatives meeting a certain sales target. We believe
executive officers should be part of the trip to recognize these outstanding employees of the
Company. Therefore, we provide the opportunity for all executive officers and their spouses to
attend the Chairmans Trip. We also pay the associated income taxes related to the trip on behalf
of the employees and the executive officers.
Club Membership
We pay country club memberships for executive officers. We believe club memberships provide
an opportunity to build business and client relationships while also promoting a healthy lifestyle
for each executive officer. Executive officers are taxed on membership dues.
Aircraft
We provide access to the Company-owned aircraft to the Chief Executive Officer, the President,
the Chief Operating Officer, and the Executive Vice President of Sales and Marketing for personal
use. These individuals are required to reimburse the Company for the incremental cost associated
with their personal use of the aircraft. The incremental cost is calculated by multiplying the
number of hours of personal use by the average incremental cost per hour. Effective November 2008,
the Chief Executive Officer is not required to reimburse the Company for commuting between his
residence in North Texas and the Companys headquarters in Houston, Texas and certain other
travel.1 The Company reimburses the Chief Executive Officer for taxes resulting from
such travel. We think that the Chief Executive Officers access to Company-owned aircraft under
limited circumstances greatly enhances his productivity and work-life balance given the demands of
his position and outweighs the expense of such travel to the Company.
Post-Employment and Change-in-Control Compensation
Administaffs executive officers are employed at will. In 2008, no executive officers
departed from the Company. We do not have any special employment agreements with any of our
executive officers, and we do not provide them with any kind of contractual severance or
change-in-control benefits other than vesting of long-term equity awards upon a change in control,
which is a standard feature in all of our long-term equity awards granted under the Incentive Plan.
|
|
|
1 |
|
The associated incremental cost of personal travel is
reflected in All Other Compensation included in the Summary Compensation
Table on 21. |
19
Other Personal Benefits
Periodically, executive officers attend Company-related activities, such as professional
sporting events or out-of-town business meetings and events, for which the Company incurs travel
and other event-related expenses. Such events may include the spouses of the executives. We pay the
associated income taxes related to these Company-related activities on behalf of executive
officers.
Deductibility of Compensation
Section 162(m) of the Internal Revenue Code of 1986 imposes a $1 million limit on the amount
that a public company may deduct for compensation paid to the companys principal executive officer
or any of the companys three other most highly compensated executive officers employed as of the
end of the year (other than the principal executive officer or the principal financial officer).
This limitation does not apply to compensation that is paid only if the executives performance
meets pre-established objective goals based on performance criteria approved by stockholders. We
strive to take action, where possible and considered appropriate, to preserve the deductibility of
compensation paid to the Companys executive officers. We have also awarded compensation that
might not be fully tax deductible when such grants were nonetheless in the best interest of the
Company and its stockholders. Subject to the requirements of Section 162(m), the Company generally
will be entitled to take tax deductions relating to compensation that is performance-based, which
may include cash incentives, stock options and other performance-based awards.
Summary
Administaffs overall compensation objective is a pay-for-performance philosophy. A majority
of each executive officers total compensation package consists of a long-term incentive component
and a variable compensation component, with a goal of aligning the interests of the executive
officers with that of the stockholders, as well as tying their compensation to the performance of
the Company. A stable base salary is provided in order to remain competitive with the market, with
a small percentage of an executive officers total compensation consisting of supplemental benefits
and perquisites. We believe this combination of compensation elements supports our compensation
objective of a pay-for-performance philosophy.
COMPENSATION COMMITTEE REPORT
We have reviewed and discussed the Compensation Discussion and Analysis contained in this
proxy statement with management. Based on such review, we recommended to the Board of Directors
that the Compensation Discussion and Analysis be included in this proxy statement for filing with
the Securities and Exchange Commission.
The foregoing report is provided by the following directors, who constitute the Compensation
Committee:
COMPENSATION COMMITTEE
Eli Jones, Chairman
Jack M. Fields, Jr.
Gregory E. Petsch
20
SUMMARY COMPENSATION TABLE
The table below summarizes the total compensation paid or earned by the Companys Chief
Executive Officer, Chief Financial Officer and each of the three other most highly compensated
executive officers of the Company (collectively the Named Executive Officers) for services
rendered in all capacities to the Company during 2008, 2007 and 2006. The Company has not entered
into any employment agreements with any of the Named Executive Officers.
The compensation plans under which the grants in the following tables were made are generally
described in the Compensation Discussion and Analysis beginning on page 10 of this proxy statement,
and include the AAIP, a non-equity incentive plan, and the Incentive Plan, which provides for,
among other things, restricted stock grants.
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Non- |
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Equity |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Incentive |
|
All |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Plan |
|
Other |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stock |
|
Option |
|
Compensa- |
|
Compen- |
|
|
Name and |
|
|
|
|
|
Salary |
|
Bonus |
|
Awards |
|
Awards |
|
tion |
|
sation |
|
Total |
Principal Position |
|
Year |
|
($) |
|
($)1 |
|
($) 2 |
|
($) |
|
($)3 |
|
($) 4 |
|
($) |
Paul J. Sarvadi, |
|
|
2008 |
|
|
|
677,300 |
|
|
|
|
|
|
|
588,736 |
|
|
|
|
|
|
|
887,609 |
|
|
|
269,474 |
|
|
|
2,423,119 |
|
CEO and Chairman of the |
|
|
2007 |
|
|
|
640,385 |
|
|
|
|
|
|
|
425,450 |
|
|
|
|
|
|
|
536,764 |
|
|
|
87,158 |
|
|
|
1,689,757 |
|
Board |
|
|
2006 |
|
|
|
592,500 |
|
|
|
71,280 |
|
|
|
181,622 |
|
|
|
|
|
|
|
1,054,944 |
|
|
|
77,765 |
|
|
|
1,978,111 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Douglas S. Sharp |
|
|
2008 |
|
|
|
297,500 |
|
|
|
|
|
|
|
567,650 |
|
|
|
|
|
|
|
283,040 |
|
|
|
81,763 |
|
|
|
1,229,953 |
|
Chief Financial Officer, |
|
|
2007 |
|
|
|
284,308 |
|
|
|
|
|
|
|
425,068 |
|
|
|
|
|
|
|
223,661 |
|
|
|
61,652 |
|
|
|
994,689 |
|
SVP of Finance and |
|
|
2006 |
|
|
|
264,154 |
|
|
|
13,296 |
|
|
|
198,662 |
|
|
|
|
|
|
|
306,344 |
|
|
|
46,787 |
|
|
|
829,243 |
|
Treasurer |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Richard G. Rawson |
|
|
2008 |
|
|
|
394,538 |
|
|
|
|
|
|
|
543,008 |
|
|
|
|
|
|
|
469,336 |
|
|
|
98,917 |
|
|
|
1,505,799 |
|
President |
|
|
2007 |
|
|
|
377,308 |
|
|
|
|
|
|
|
325,888 |
|
|
|
|
|
|
|
348,298 |
|
|
|
89,271 |
|
|
|
1,140,765 |
|
|
|
|
2006 |
|
|
|
362,731 |
|
|
|
27,254 |
|
|
|
90,357 |
|
|
|
|
|
|
|
536,355 |
|
|
|
79,308 |
|
|
|
1,096,005 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
A. Steve Arizpe |
|
|
2008 |
|
|
|
394,538 |
|
|
|
|
|
|
|
790,065 |
|
|
|
|
|
|
|
471,118 |
|
|
|
91,302 |
|
|
|
1,747,023 |
|
Chief Operating Officer, |
|
|
2007 |
|
|
|
377,308 |
|
|
|
|
|
|
|
629,301 |
|
|
|
|
|
|
|
322,476 |
|
|
|
107,822 |
|
|
|
1,436,907 |
|
EVP of Client Services |
|
|
2006 |
|
|
|
362,538 |
|
|
|
27,242 |
|
|
|
305,810 |
|
|
|
|
|
|
|
535,402 |
|
|
|
77,114 |
|
|
|
1,308,106 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Jay E. Mincks |
|
|
2008 |
|
|
|
359,538 |
|
|
|
|
|
|
|
788,414 |
|
|
|
|
|
|
|
324,028 |
|
|
|
106,410 |
|
|
|
1,578,390 |
|
EVP of Sales & Marketing |
|
|
2007 |
|
|
|
340,385 |
|
|
|
|
|
|
|
609,488 |
|
|
|
|
|
|
|
242,260 |
|
|
|
92,337 |
|
|
|
1,284,470 |
|
|
|
|
2006 |
|
|
|
312,923 |
|
|
|
23,590 |
|
|
|
287,648 |
|
|
|
|
|
|
|
446,771 |
|
|
|
73,700 |
|
|
|
1,144,632 |
|
|
|
|
1 |
|
Bonus amounts represent additional variable compensation awarded by the Compensation
Committee in excess of the amounts earned and awarded under the AAIP. |
|
2 |
|
The amounts in this column represent the dollar amount recognized for financial
statement reporting purposes with respect to the fair value of restricted stock granted in the year
indicated as well as prior years, in accordance with SFAS 123(R). Pursuant to the Securities and
Exchange Commission rules, the amounts shown exclude the impact of estimated forfeitures related to
service-based vesting conditions. For restricted stock, fair value is calculated using the closing
price of Administaffs Common Stock on the date of grant. For additional information, refer to
Note 7, Incentive Plans, in the Notes to Consolidated Financial Statements included in
Administaffs Annual Report on Form 10-K for the year ended December 31, 2008 filed with the
Securities and Exchange Commission on February 9, 2009. See the Grants of Plan-Based Awards Table
on page 22 for information on awards made in 2008. These amounts do not correspond to the actual
value that will be realized by the Named Executive Officer. |
|
3 |
|
Represents variable compensation earned and awarded by the Compensation Committee
under the AAIP. |
|
4 |
|
All other compensation in 2008 includes the following: Company-provided automobiles;
country club memberships; 401(k) matching contributions; dividends on restricted stock grants;
costs associated with the Chairmans Trip and other travel and associated federal income taxes.
The federal income taxes associated with the Chairmans Trip and other travel paid by the Company
on behalf of the executives were as follows: Mr. Sarvadi $11,309; Mr. Sharp $7,086; Messrs.
Rawson and Mincks $9,602; and Mr. Arizpe $4,562. The 401(k) matching contributions made by the
Company during 2008 for the Named Executive Officers totaled $13,800 each. Dividends paid to
Messrs. Sarvadi, Sharp, Rawson, Arizpe and Mincks on restricted stock holdings totaled $26,560,
$18,310, $24,160, $24,487 and $24,487, respectively. The incremental cost of Messrs. Sarvadi,
Arizpe and Mincks use of a Company-leased vehicle was $27,442, $27,370 and $25,670, respectively.
The Company owns an aircraft that is used by its executives for business and, on occasion, personal
travel. In addition, Mr. Sarvadi uses the Companys aircraft to commute to his residence in
northern Texas and certain other business related entertainment travel for which he is not required
to reimburse the Company. The total incremental cost of such travel, including lost income tax
deductions, was $160,850. In the instances where the aircraft is used for personal travel, the
executive is required to reimburse the Company for the associated incremental costs. The
incremental cost for personal use of Company aircraft is calculated at an hourly rate that takes
into account variable costs incurred as a result of the personal flight activity, including fuel,
communications and travel expenses for the flight crew. It excludes non-variable costs, such as
regularly scheduled inspections and maintenance that would have been incurred regardless of whether
there was any personal use of the aircraft. During 2008, Messrs. Sarvadi, Rawson and Mincks
reimbursed the Company $203,907, $7,128 and $17,493, respectively, for personal travel costs. |
21
GRANTS OF PLAN-BASED AWARDS
The following table provides information about equity and non-equity awards granted to the
Named Executive Officers in 2008.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Grant Date |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
All Other |
|
Fair |
|
|
|
|
|
|
Estimated Possible Payouts |
|
Stock Awards: |
|
Value of |
|
|
|
|
|
|
Under Non-Equity Incentive |
|
Number of |
|
Stock and |
|
|
|
|
|
|
Plan Awards1 |
|
Shares of Stock |
|
Option |
|
|
|
|
|
|
Threshold |
|
Target |
|
Maximum |
|
or Units |
|
Awards |
Name |
|
Grant Date |
|
($) |
|
($) |
|
($) |
|
(#) 2 |
|
($)3 |
Paul J. Sarvadi |
|
|
N/A |
|
|
|
410,300 |
|
|
|
820,600 |
|
|
|
1,559,100 |
|
|
|
|
|
|
|
|
|
|
|
|
2/08/2008 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
40,000 |
|
|
|
980,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Douglas S. Sharp |
|
|
N/A |
|
|
|
120,000 |
|
|
|
240,000 |
|
|
|
420,000 |
|
|
|
|
|
|
|
|
|
|
|
|
2/08/2008 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
22,000 |
|
|
|
539,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Richard G. Rawson |
|
|
N/A |
|
|
|
199,000 |
|
|
|
398,000 |
|
|
|
716,400 |
|
|
|
|
|
|
|
|
|
|
|
|
2/08/2008 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
35,000 |
|
|
|
857,500 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
A. Steve Arizpe |
|
|
N/A |
|
|
|
199,000 |
|
|
|
398,000 |
|
|
|
716,400 |
|
|
|
|
|
|
|
|
|
|
|
|
2/08/2008 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
28,000 |
|
|
|
686,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Jay E. Mincks |
|
|
N/A |
|
|
|
181,500 |
|
|
|
363,000 |
|
|
|
653,400 |
|
|
|
|
|
|
|
|
|
|
|
|
2/08/2008 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
28,000 |
|
|
|
686,000 |
|
|
|
|
1 |
|
These amounts represent the threshold, target and
maximum amounts payable to each executive under the AAIP for 2008. |
|
2 |
|
These amounts represent the number of shares of
restricted stock granted to each executive under the Incentive Plan during
2008. |
|
3 |
|
These amounts represent the full grant date fair value
of restricted stock granted to each executive during 2008. For restricted
stock, fair value is calculated using the closing price of Administaffs Common
Stock on the date of grant. For the relevant assumptions used to determine the
valuation of our restricted stock awards, refer to Note 7, Employee Incentive
Plans, in the Notes to Consolidated Financial Statements included in our 2008
Annual Report on Form 10-K for the year ended December 31, 2008 filed with the
Securities and Exchange Commission on February 9, 2009. The terms of the
restricted stock awards provide for three-year vesting and the payment of
dividends on all unvested shares. Executives are required to pay the par value
($0.01) of each share at or near the date of grant. |
22
OUTSTANDING EQUITY AWARDS FOR FISCAL YEAR 2008
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option Awards |
|
Stock Awards |
|
|
Number of Securities |
|
|
|
|
|
|
|
|
|
|
|
|
|
Market Value of |
|
|
Underlying |
|
|
|
|
|
|
|
|
|
Number of Shares or |
|
Shares or Units of |
|
|
Unexercised Options |
|
Option Exercise |
|
|
|
|
|
Units of Stock That |
|
Stock That Have Not |
|
|
(#) |
|
Price |
|
Option Expiration |
|
Have Not Vested |
|
Vested |
Name |
|
Exercisable |
|
($) |
|
Date |
|
(#) |
|
($) 1 |
Paul J. Sarvadi |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
55,334 |
2 |
|
|
1,199,641 |
|
|
|
|
2 |
|
|
|
14.69 |
|
|
|
5/07/2012 |
|
|
|
|
|
|
|
|
|
|
|
|
34,091 |
|
|
|
17.17 |
|
|
|
4/01/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
30,000 |
|
|
|
18.00 |
|
|
|
3/15/2011 |
|
|
|
|
|
|
|
|
|
|
|
|
50,000 |
|
|
|
19.93 |
|
|
|
4/27/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
30,000 |
|
|
|
23.48 |
|
|
|
10/02/2011 |
|
|
|
|
|
|
|
|
|
|
|
|
50,000 |
|
|
|
43.69 |
|
|
|
9/15/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Douglas S. Sharp |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
37,000 |
3 |
|
|
802,160 |
|
|
|
|
6,000 |
|
|
|
13.12 |
|
|
|
1/31/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
1 |
|
|
|
14.69 |
|
|
|
5/07/2012 |
|
|
|
|
|
|
|
|
|
|
|
|
5,000 |
|
|
|
18.00 |
|
|
|
3/15/2011 |
|
|
|
|
|
|
|
|
|
|
|
|
20,000 |
|
|
|
19.93 |
|
|
|
4/27/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
10,000 |
|
|
|
23.48 |
|
|
|
10/02/2011 |
|
|
|
|
|
|
|
|
|
|
|
|
20,000 |
|
|
|
43.69 |
|
|
|
9/15/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Richard G. Rawson |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
50,334 |
4 |
|
|
1,091,241 |
|
|
|
|
15,678 |
|
|
|
7.87 |
|
|
|
8/2/2009 |
|
|
|
|
|
|
|
|
|
|
|
|
2 |
|
|
|
14.69 |
|
|
|
5/07/2012 |
|
|
|
|
|
|
|
|
|
|
|
|
17,800 |
|
|
|
17.17 |
|
|
|
4/01/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
20,000 |
|
|
|
18.00 |
|
|
|
3/15/2011 |
|
|
|
|
|
|
|
|
|
|
|
|
30,000 |
|
|
|
19.93 |
|
|
|
4/27/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
20,000 |
|
|
|
23.48 |
|
|
|
10/02/2011 |
|
|
|
|
|
|
|
|
|
|
|
|
30,000 |
|
|
|
43.69 |
|
|
|
9/15/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
A. Steve Arizpe |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
49,334 |
5 |
|
|
1,069,561 |
|
|
|
|
13,096 |
|
|
|
7.87 |
|
|
|
8/02/2009 |
|
|
|
|
|
|
|
|
|
|
|
|
20,000 |
|
|
|
9.03 |
|
|
|
10/01/2013 |
|
|
|
|
|
|
|
|
|
|
|
|
46,700 |
|
|
|
11.79 |
|
|
|
10/01/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
19,998 |
|
|
|
14.69 |
|
|
|
5/07/2012 |
|
|
|
|
|
|
|
|
|
|
|
|
17,500 |
|
|
|
17.17 |
|
|
|
4/01/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
20,000 |
|
|
|
18.00 |
|
|
|
3/15/2011 |
|
|
|
|
|
|
|
|
|
|
|
|
30,000 |
|
|
|
19.93 |
|
|
|
4/27/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
20,000 |
|
|
|
23.48 |
|
|
|
10/02/2011 |
|
|
|
|
|
|
|
|
|
|
|
|
30,000 |
|
|
|
43.69 |
|
|
|
9/15/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Jay E. Mincks |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
49,334 |
5 |
|
|
1,069,561 |
|
|
|
|
2 |
|
|
|
14.69 |
|
|
|
5/07/2012 |
|
|
|
|
|
|
|
|
|
|
|
|
15,100 |
|
|
|
17.17 |
|
|
|
4/01/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
14,444 |
|
|
|
18.00 |
|
|
|
3/15/2011 |
|
|
|
|
|
|
|
|
|
|
|
|
30,000 |
|
|
|
19.93 |
|
|
|
4/27/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
20,000 |
|
|
|
23.48 |
|
|
|
10/02/2011 |
|
|
|
|
|
|
|
|
|
|
|
|
30,000 |
|
|
|
43.69 |
|
|
|
9/15/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
1 |
|
Based on the closing price of $21.68 of Administaffs
Common Stock on December 31, 2008. |
|
2 |
|
Stock awards vest as follows 13,333 February 8,
2009; 13,333 February 8, 2010; 13,334 February 8, 2011; 7,667 March 1,
2009; 7,667 March 1, 2010. |
|
3 |
|
Stock awards vest as follows 7,333 February 8,
2009; 7,333 February 8, 2010; 7,334 February 8, 2011; 5,000 May 3, 2009;
5,000 March 1, 2009; 5,000 March 1, 2010. |
|
4 |
|
Stock awards vest as follows 11,666 February 8,
2009; 11,667 February 8, 2010; 11,667 February 8, 2011; 7,667 March 1,
2009; 7,667 March 1, 2010. |
|
5 |
|
Stock awards vest as follows 9,333 February 8,
2009; 9,333 February 8, 2010; 9,334 February 8, 2011; 7,334 May 3, 2009;
7,000 March 1, 2009; 7,000 March 1, 2010. |
23
OPTION EXERCISES AND STOCK VESTED TABLE FOR FISCAL YEAR 2008
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option Awards |
|
Stock Awards |
|
|
|
|
|
|
|
|
|
|
Number of |
|
|
|
|
Number of |
|
Value Realized |
|
Shares |
|
Value Realized |
|
|
Shares Acquired |
|
on |
|
Acquired on |
|
on |
|
|
on Exercise |
|
Exercise |
|
Vesting |
|
Vesting |
Name |
|
(#) |
|
($) 1 |
|
(#) |
|
($) 2 |
Paul J. Sarvadi |
|
|
|
|
|
|
|
|
|
|
21,000 |
|
|
|
588,530 |
|
|
Douglas S. Sharp |
|
|
|
|
|
|
|
|
|
|
13,800 |
|
|
|
388,398 |
|
|
Richard G. Rawson |
|
|
84,698 |
|
|
|
1,448,360 |
|
|
|
14,300 |
|
|
|
387,798 |
|
|
A. Steve Arizpe |
|
|
29,748 |
|
|
|
352,258 |
|
|
|
20,967 |
|
|
|
593,198 |
|
|
Jay E. Mincks |
|
|
34,341 |
|
|
|
401,373 |
|
|
|
19,633 |
|
|
|
553,231 |
|
|
|
|
1 |
|
Represents the difference between the closing price of the Companys Common Stock
on the date of exercise and the exercise price of the options, multiplied by the number of
options exercised. |
|
2 |
|
Represents the value of the shares on the vesting date based on the closing
price of the Companys Common Stock on such date. |
SECURITIES RESERVED FOR ISSUANCE UNDER EQUITY COMPENSATION PLANS
The following table sets forth information about Administaffs Common Stock that may be issued
under all of the Companys existing equity compensation plans as of December 31, 2008 (in
thousands, except price per share amounts):
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of |
|
|
Number of Securities to be |
|
Weighted Average |
|
Securities |
|
|
Issued upon Exercise of |
|
Exercise Price of |
|
Remaining |
|
|
Outstanding Options, |
|
Outstanding Options, |
|
Available for Future |
|
|
Warrants and Rights |
|
Warrants and Rights |
|
Issuance |
Plan Category |
|
(#) |
|
($) |
|
(#) |
Equity compensation
plans approved by
security
holders 1 |
|
|
976 |
|
|
|
23.51 |
|
|
|
2,121,320 |
2 |
|
Equity compensation
plan not approved
by security holders
3 |
|
|
634 |
|
|
|
26.69 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
|
|
1,610 |
|
|
|
24.76 |
|
|
|
2,121,320 |
|
|
|
|
1 |
|
The 2008 Employee Stock Purchase Plan (the ESPP), the
2001 Incentive Plan and the 1997 Incentive Plan have been approved by the
Companys stockholders. As more fully described on page 18 of this proxy
statement, the ESPP is intended to qualify for favorable tax treatment under
Section 423 of the Internal Revenue Code. The 1997 Incentive Plan expired on
April 24, 2005 and no new awards may be granted under that plan. |
|
2 |
|
This includes 1,495,334 shares available under the ESPP
(6,906 of those shares were purchased and issued pursuant to the 3-month
offering period ending December 31, 2008), and 625,986 shares available under
the 2001 Incentive Plan. As of March 9, 2009, 1,488,428 shares and 362,810
shares were available for issuance under the ESPP and the 2001 Incentive Plan,
respectively. The securities remaining available for issuance under the 2001
Incentive Plan may be issued in the form of stock options, performance awards,
stock awards (including restricted stock), phantom stock awards, stock
appreciation rights, and other stock-based awards. |
|
3 |
|
The Administaff Nonqualified Stock Option Plan was not
approved by stockholders. For a description of the material features of the
Nonqualified Stock Option Plan, see Note 7 in the Notes to Consolidated
Financial Statements included in the Companys Form 10-K for the year ended
December 31, 2008. Although there are approximately 640,000 unissued shares in
the Nonqualified Stock Option Plan, no new shares will be issued under the
Nonqualified Stock Option Plan pursuant to stockholder approval of an amendment
to the Incentive Plan during 2006. |
24
POTENTIAL PAYMENTS UPON TERMINATION OR CHANGE OF CONTROL
We have no employment agreements or severance policies in place for our executive officers.
In 2005, the Company accelerated the vesting of all stock options and none have been granted since
that time; therefore, there are no unvested outstanding stock options. Our incentive plans provide
that all restricted stock becomes immediately fully vested upon a change in control or upon
termination due to disability or death, provided the holder has been in continuous employment
since the award date. Unvested shares of restricted stock are forfeited upon termination for any
reason other than disability or death. The number of shares and market value of the restricted
stock that would automatically vest for each Named Executive Officer upon a change of control or
termination due to death or disability, based on the closing price of our Common Stock on December
31, 2008, is set forth in the Outstanding Equity Awards for Fiscal Year 2008 table on page 23 of
this proxy statement, under the captions Number of Shares or Units of Stock That Have Not Vested
and Market Value of Shares or Units of Stock That Have Not Vested.
DIRECTOR COMPENSATION
The Company uses a combination of cash and stock-based compensation to attract and retain
qualified candidates to serve on the Board of Directors. Non-employee directors of the Company
were compensated for 2008 as shown in the table below. Directors who are employees of the Company
receive no additional compensation for serving on the Board of Directors.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Nominating |
|
|
|
|
|
|
|
|
|
|
Finance, Risk |
|
and Corporate |
|
|
|
|
|
|
Compensation |
|
Management and |
|
Governance |
|
|
Board |
|
Committee |
|
Audit Committee |
|
Committee |
Annual retainers |
|
$ |
35,000 |
|
|
$ |
3,000 |
|
|
$ |
3,000 |
|
|
None |
|
Annual Committee |
|
|
N/A |
|
|
$ |
8,000 |
|
|
$ |
10,000 |
|
|
$ |
3,000 |
|
Chair Fees |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Meeting Fees |
|
$2,000 in person |
|
$1,500 in person 1 |
|
$1,500 in person 1 |
|
|
N/A |
|
|
|
$1,000 telephonically |
|
$750 telephonically |
|
$750 telephonically |
|
|
|
|
|
|
|
1 |
|
These fees are also paid to the Chairman for meetings attended with the Companys
management or auditors between regular meetings. |
Each non-employee director is also reimbursed for reasonable expenses incurred in serving as a
director. All compensation, except for reimbursement of actual expenses, can be taken in cash or
Common Stock, at the directors option.
Pursuant to the Incentive Plan, each person who is initially appointed or elected as a
director of the Company receives a grant of shares of restricted Common Stock on the date of
election or appointment with an aggregate fair market value, determined the date prior to the date
of grant, of $75,000, rounded up to the next higher whole share amount in the case of a fractional
share amount, and such restricted Common Stock vests as to one-third of the shares on each
anniversary of its grant date. If a director terminates his or her service as a member of the
Board, his or her unvested portion of such restricted stock award, if any, shall terminate
immediately on such termination date, unless such termination of service is due to death or
disability, in which event the unvested portion of such restricted stock award shall become 100%
vested on such termination date.
In addition, on the date of each annual meeting of stockholders, each non-employee director
receives either a grant of unrestricted shares of Common Stock with an aggregate fair market value
determined the date prior to the date of grant, of $75,000, or an immediately vested and
exercisable option to purchase a number of shares of Common Stock that had an aggregate value,
determined the date prior to the date of grant, of $75,000, calculated using the valuation
methodology most recently utilized by the Company for purposes of financial statement reporting.
In 2008, four non-employee directors elected to receive unrestricted shares of Common Stock and two
non-employee directors elected to receive an immediately vested and exercisable option to purchase
shares of Common Stock. The awards were rounded up to the next higher whole share amount in the
case of a fractional share amount.
25
DIRECTORS COMPENSATION TABLE
The table below summarizes the compensation paid by the Company to non-employee directors
during the fiscal year ended December 31, 2008.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Fees Earned or |
|
|
|
|
|
|
|
|
|
All Other |
|
|
|
|
Paid in Cash |
|
Stock Awards |
|
Option Awards |
|
Compensation |
|
Total |
Name |
|
($) |
|
($) 1 |
|
($) 2 |
|
($) 3 |
|
($) |
Michael W. Brown |
|
|
49,750 |
|
|
|
|
|
|
|
77,807 |
|
|
|
|
|
|
|
127,557 |
|
|
Jack M. Fields, Jr. |
|
|
52,250 |
|
|
|
|
|
|
|
77,807 |
|
|
|
|
|
|
|
130,057 |
|
|
Eli Jones |
|
|
59,750 |
|
|
|
77,807 |
|
|
|
|
|
|
|
1,003 |
|
|
|
138,380 |
|
|
Paul S. Lattanzio |
|
|
52,250 |
|
|
|
77,807 |
|
|
|
|
|
|
|
1,003 |
|
|
|
131,060 |
|
|
Gregory E. Petsch |
|
|
55,250 |
|
|
|
77,807 |
|
|
|
|
|
|
|
1,003 |
|
|
|
134,060 |
|
|
Austin P. Young |
|
|
70,250 |
|
|
|
77,807 |
|
|
|
|
|
|
|
1,003 |
|
|
|
149,060 |
|
|
|
|
1 |
|
Represents the dollar amount recognized for financial statement reporting purposes
with respect to 2008 for the fair value of stock awards made to directors during 2008, based on the
closing price of Administaffs Common Stock on the date of grant. In the case of annual director
equity awards that do not contain vesting or other restrictions, Administaff recognizes the entire
fair value for financial statement reporting purposes in the year that the grant is made. |
|
2 |
|
Represents the dollar amount recognized for financial statement reporting purposes
with respect to 2008 for the fair value of option awards made to directors during 2008, in
accordance with SFAS 123(R). |
|
3 |
|
All Other Compensation represents dividends paid on stock awards granted in 2008. |
REPORT OF THE FINANCE, RISK MANAGEMENT AND AUDIT COMMITTEE
The Finance, Risk Management and Audit Committee has been appointed by the Board of Directors
to assist the Board in fulfilling its responsibility to oversee the financial affairs, risk
management, accounting and financial reporting processes and audits of the financial statements of
the Company. We operate under a written charter adopted by the Board of Directors and reviewed
annually by us. We have furnished the following report for 2008.
We have reviewed and discussed the Companys consolidated audited financial statements as of
and for the year ended December 31, 2008 with management and the independent auditor. We discussed
with the independent auditor the matters required to be discussed by Statement on Auditing
Standards No. 61, (Communication with Audit Committees), as currently in effect.
We received from the independent auditor the written disclosures and letter required by the
Public Company Accounting Oversight Board Ethics and Independence Rule 3526, as currently in
effect, and we discussed with the independent auditor its independence. We also considered the
compatibility of the provision of non-audit services with the independent auditors independence.
Based on our reviews and discussions referred to above, we recommended that the Board of
Directors include the audited consolidated financial statements in the Companys annual report on
Form 10-K for the year ended December 31, 2008 for filing with the Securities and Exchange
Commission.
THE FINANCE, RISK MANAGEMENT AND AUDIT COMMITTEE
Austin P. Young, Chairman
Michael W. Brown
Paul S. Lattanzio
26
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Securities Exchange Act of 1934, as amended (the Exchange Act),
requires the Companys directors and officers, and persons who own more than 10% of the Common
Stock, to file initial reports of ownership and reports of changes in ownership (Forms 3, 4, and 5)
of Common Stock with the Securities and Exchange Commission and the New York Stock Exchange.
Officers, directors and greater than 10% stockholders are required by Securities and Exchange
Commission regulations to furnish the Company with copies of all such forms that they file.
Based solely on review of the copies of such reports furnished to the Company and written
representations that no other reports were required, the Company believes that all Section 16(a)
reports with respect to the year ended December 31, 2008, applicable to its officers, directors and
greater than 10% beneficial owners, were timely filed except for Mr. Rawson who had one late
filing.
CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS
The Finance, Risk Management and Audit Committee has adopted a statement of policy and
procedures with respect to related party transactions covering the review, approval or ratification
of transactions involving the Company and Related Parties (generally, directors and executive
officers and their immediate family members and 5% stockholders). The policy currently covers
transactions in which the Company and any Related Party are participants and in which the Related
Party has a material interest, other than transactions involving an amount equal to or less than
$50,000 (individually or when aggregated with all similar transactions) and not involving
non-employee directors. The policy generally requires that such transactions be approved by the
Finance, Risk Management and Audit Committee in advance of the consummation or material amendment
of the transaction. Under the policy, prior to entering into a related party transaction, full
disclosure of all of the facts and circumstances relating to the transaction must be made to the
Finance, Risk Management and Audit Committee, which will approve such transaction only if it is in,
or is not inconsistent with, the best interests of the Company and its stockholders. In the event
a transaction is not identified as a related party transaction in advance, it will be submitted
promptly to the Finance, Risk Management and Audit Committee or the Chairman thereof, and such
committee or Chairman, as the case may be, will evaluate the transaction and evaluate all options,
including but not limited to ratification, amendment or termination of the transaction.
A significant component of our marketing strategy is the title sponsorship of the Administaff
Small Business Classic (Administaff Classic), a Champions PGA tour event held annually in
Houston, Texas. Consistent with other PGA golf tournaments, the Administaff Classic benefits and
is managed by a non-profit organization, Augusta Pines, Inc. (Augusta). In connection with the
Companys sponsorship, Mr. Jay E. Mincks, Executive Vice President of Sales and Marketing, was
elected Chairman of Augusta. During 2008, the Company paid Augusta $2.5 million in sponsorship and
tournament related expenses, as well as an additional $595,000 in other event sponsorships and
charitable contributions.
We provide PEO-related services to certain entities that are owned by, or have board members
that are, Related Parties. These Related Parties include Mr. Paul J. Sarvadi, Mr. Richard G.
Rawson, Mr. Jay E. Mincks, and Mr. Jack M. Fields, Jr. or members of their families. The PEO
service fees paid by such entities are at amounts that are within the pricing range of other
unrelated clients of ours. During 2008, such client companies paid the Company the following
service fees, which are presented net of the associated payroll costs:
|
|
|
|
|
|
|
|
|
Related Party |
|
Net Service Fees / (Payroll Costs) |
Mr. Sarvadi (4 client companies) |
|
$ |
286,776 |
|
|
$ |
(671,312 |
) |
Mr. Rawson (3 client companies) |
|
$ |
327,178 |
|
|
$ |
(1,225,532 |
) |
Mr. Mincks (1 client company) |
|
$ |
184,444 |
|
|
$ |
(246,139 |
) |
Mr. Fields (2 client companies) |
|
$ |
173,603 |
|
|
$ |
(689,096 |
) |
We made charitable contributions to non-profit organizations for which certain Related Parties
serve as Board of Directors members. These Related Parties include: Messrs. Sarvadi, Rawson,
Arizpe and Mincks.
27
PROPOSAL NUMBER 2:
APPROVAL OF THE AMENDMENT AND RESTATEMENT OF
THE ADMINISTAFF, INC. 2001 INCENTIVE PLAN
The Companys Board of Directors has unanimously adopted a resolution to submit to a
vote of the Companys stockholders the amendment and restatement of the 2001 Incentive Plan (the
Plan), as set forth in Appendix A to this proxy statement. Among other things, the amendment and
restatement of the Plan will:
|
|
|
increase the number of shares of Common Stock reserved for issuance
under the Plan by 1,000,000; and |
|
|
|
|
clarify that a change in control for purposes of acceleration of
vesting of Awards is triggered only if an actual change in control has
occurred. |
As of March 9, 2009, the Plan has 362,810 shares available for future Awards. This
number of Awards is insufficient to carry out the purposes of the Plan, discussed below. If
Proposal 2 is adopted, the shares reserved for the Plan will be increased by 1,000,000 shares, for
a total of 3,900,000 shares.
The Plan provides that all service-based and performance-based conditions and
restrictions with respect to the vesting or exercisability of an Award granted under the Plan lapse
upon the Companys filing a report or proxy statement with the Securities and Exchange Commission
that a change in control of the Company may have occurred or may occur in the future. The
effect of this provision is to allow for vesting upon a potential change in control, even if the
change in control does not ultimately occur. If Proposal 2 is adopted, only an actual change in
control will trigger accelerated vesting and/or exercisability for future Awards under this
provision of the Plan.
The Plans purposes remain unchanged and are to: (i) retain and attract persons of training,
experience and ability to serve as employees of the Company and its subsidiaries and to serve as
non-employee directors of the Company; (ii) encourage a sense of proprietorship of such persons;
and, (iii) stimulate the active interest of such persons in the development and financial success
of the Company and its subsidiaries. The Companys stockholders approved the Plan at the annual
meeting of stockholders held on May 8, 2001. The Plan, as amended and restated effective
February 24, 2006, was approved by shareholders on May 3, 2006. The Board of Directors believes
that the Plan is achieving its objectives and believes that to continue to carry out its
objectives, it is necessary to increase the number of shares of Common Stock reserved for issuance
under the Plan.
Required Affirmative Vote
If the votes cast in person or by proxy at the Annual Meeting in favor of Proposal 2 exceed
the votes cast opposing the proposal, the Plan, as amended and restated, will be approved; provided
that votes representing more than 50% of the Companys outstanding shares of Common Stock are cast
on the proposal. If Proposal 2 is not approved by the stockholders, the Plan will continue in its
present form.
THE BOARD OF DIRECTORS RECOMMENDS THAT THE STOCKHOLDERS VOTE FOR THE PROPOSAL TO APPROVE THE
AMENDMENT AND RESTATEMENT OF THE 2001 INCENTIVE PLAN, AND PROXIES EXECUTED AND RETURNED WILL BE SO
VOTED UNLESS CONTRARY INSTRUCTIONS ARE INDICATED THEREON.
Summary of the Plan
The following summary of the Plan, as amended and restated, is qualified by reference to the
full text thereof, which is attached as Appendix A to this proxy statement.
28
Eligibility for Participation
All employees of the Company and its subsidiaries and non-employee directors of the Company
are eligible for Awards under the Plan.
Administration
The Plan is administered by the Compensation Committee of the Companys Board of Directors or
any other committee that may be designated by the Board of Directors (the Committee). Except
with respect to the grants to non-employee directors, the Committee will select the employees who
will receive Awards, determine the type and terms of Awards to be granted, and interpret and
administer the Plan. Awards under the Plan may be granted in tandem with other compensation.
Without prior stockholder approval, Awards issued under the Plan will not be repriced, replaced or
regranted through cancellation or by decreasing the exercise price of a previously granted Award
held by the same recipient, except as provided by the Plans adjustment provisions. The Board of
Directors or the Committee may delegate to the Chairman of the Board the duties of the Committee
under the Plan pursuant to such conditions or limitations as it may establish, except that it may
not delegate to any person the authority to grant Awards to, or take other action with respect to,
participants who are subject to Section 16 of the Securities Exchange Act of 1934, as amended.
Shares of Common Stock Reserved
The aggregate number of shares of Common Stock that may currently be issued under the Plan
with respect to Awards may not exceed 2,900,000. The Plan is being amended and restated to increase
this number of shares to 3,900,000. No Awards relating to any of the additional 1,000,000 shares
will be granted under the Plan if the Plan, as amended and restated, is not approved by
stockholders. The proposed share limit is subject to adjustment for certain transactions affecting
the Common Stock. Lapsed, forfeited or canceled Awards, as well as shares withheld to pay taxes for
an Award, will not count against this limit and can be regranted under the Plan.
Terms, Conditions and Limitations of Employee Awards
Performance Objectives. The Committee may condition any employee award under the Plan on the
achievement of one or more performance objectives. The Committee shall determine the performance
objectives to be achieved and the length of time allowed to achieve any performance objectives. The
term performance objectives means the objectives established by the Committee that are to be
achieved with respect to an Award, which may be described in terms of Company-wide objectives, in
terms of objectives that are related to performance of a division, subsidiary, department,
geographic market or function within the Company or a subsidiary in which the person receiving the
Award is employed, or in individual or other terms, and which will relate to the period of time
determined by the Committee. The performance objectives intended to qualify under Section 162(m)
of the Internal Revenue Code, shall be with respect to one or more of the following: (a) net
earnings; (b) operating income; (c) earnings before interest and taxes; (d) earnings before
interest, taxes, depreciation, and amortization expenses; (e) earnings before taxes and unusual or
nonrecurring items; (f) total revenue; (g) return on investment; (h) return on equity; (i) return
on total capital; (j) return on assets; (k) total stockholder return; (l) return on capital
employed in the business; (m) stock price performance; (n) earnings per share growth; (o) cash
flows; (p) total profit; (q) operating expenses; (r) fee revenue; (s) total revenue less bonus
payroll; (t) the number of paid worksite employees; and (u) gross markup per worksite employee.
The Committee determines, at the time the Award is granted, which objectives to use with
respect to an Award, the weighting of the objectives if more than one is used, and whether the
objective is to be measured against a Company-established budget or target, an index or a peer
group of companies. A performance objective need not be based on an increase or a positive result
and may include, for example, maintaining the status quo or limiting economic losses.
Employee Stock Options. Stock options granted to employees are subject to such terms and
conditions as may be established by the Committee, except that the option exercise price cannot be
less than the fair market value per share of the Common Stock on the date of grant. Stock options
may be granted either as incentive stock options (ISOs) under Section 422 of the Internal Revenue
Code, nonqualified stock options or a combination thereof. No ISO may be exercised more than 10
years after the date of grant. Payment of the option exercise price may be by: (i) cash or check;
(ii) transfer of shares of Common Stock already owned by the optionee, if permitted by the
Committee; or, (iii) a cashless broker exercise procedure.
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Performance Awards. The Committee may grant a performance Award consisting of any type of
Award or combination of Awards. A performance Award is subject to the achievement of one or more
performance objectives.
Performance Units. The Committee may grant an Award in Performance Units. Performance Units
are units equivalent to $100 (or such other value as the Committee determines) and may consist of
payments in cash, shares of Common Stock or a combination thereof, payable upon the achievement of
specified performance goals.
Stock Award (including Restricted Stock). The Committee may grant an Award of Common Stock,
which may be restricted stock, or an Award that is denominated in units of Common Stock.
Phantom Stock Award. The Committee may grant phantom shares of Common Stock to employees,
which may be payable in cash, shares of Common Stock or a combination thereof, subject to the
achievement of specified performance goals.
Stock Appreciation Right. The Committee may grant an Award that is in the form of a stock
appreciation right (SAR). A SAR is the right to receive an amount of Common Stock equal to the
appreciation in value of a specified number of shares of Common Stock over a particular period of
time.
Cash Award. The Committee may grant an Award in cash.
Other Stock-Based Awards. The Committee, in its discretion, may grant other forms of Awards
based on, or payable in, shares of Common Stock.
Annual Award Limits. During any one calendar year, Awards with respect to Common Stock to any
individual participant are limited to 200,000 shares from each of the following categories: (i)
options or SARs; (ii) stock awards (excluding restricted stock), phantom stock awards or other
stock-based Awards; and (iii) restricted stock. During any one calendar year, no participant may
receive an aggregate payment under cash Awards or performance Awards payable in cash in excess of
$2,000,000.
Terms, Conditions and Limitations of Non-employee Director Awards
The Plan provides that each non-employee director who is initially elected or appointed to the
Board is automatically granted restricted shares with an aggregate fair market value, determined as
of the date prior to the grant date, of $75,000, rounded up to the next higher whole share amount
in the case of a fractional share amount, which shall vest as to one-third (1/3) of the shares on
each anniversary of the grant date. If the non-employee director terminates service as a Board
member, the unvested portion of such award is terminated immediately unless the termination is due
to death or disability, in which case the unvested portion is 100% vested. In addition, each
non-employee director receives on the date of each annual meeting of the Companys stockholders
(unless first elected or appointed at such meeting), a grant of shares of Common Stock with an
aggregate fair market value, determined the date prior to the date of grant, of $75,000, or each
non-employee director may elect to receive an immediately vested and exercisable option to purchase
a number of shares of Common Stock which has an aggregate value, determined the date prior to the
date of grant, of $75,000, calculated using the valuation methodology most recently utilized by the
Company for purposes of financial statement reporting. Either award will be rounded up to the next
higher whole share amount in the case of a fractional share amount.
Other Terms and Limitations
Transferability. Awards under the Plan generally will not be transferable other than by will
or the laws of descent and distribution or pursuant to a qualified domestic relations order;
provided, however, the Committee may, in its discretion, permit a participant to transfer all or a
portion of any Award that is not an ISO to the participants immediate family members, as defined
in the Plan.
Deferral. The Committee may permit participants to elect to defer payment of some or all
types of Awards or provide for the deferral of an Award. A deferral may be in the form of an
installment payment or a future lump-sum payment. Deferrals will only be permitted in compliance
with Section 409A of the Internal Revenue Code.
Dividends and Interest. An Award denominated in Common Stock may include dividends or
dividend equivalent rights. The Committee may also establish rules for the crediting of interest on
deferred cash payments and dividend equivalents for deferred payment denominated in Common Stock or
units of Common Stock. No outstanding option has been granted with a dividend equivalent right.
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Adjustments to Awards Following Grant. The Committee may provide for adjustment of Awards
following grant under the Plan in the following circumstances: In the event of any Common Stock
distribution or split, recapitalization, extraordinary distribution, merger, consolidation,
combination or exchange of shares of Common Stock or similar change or upon the occurrence of any
other event that the Committee, in its sole discretion, deems appropriate, the Committee may
adjust: (i) the number of shares; (ii) the Award exercise price; (iii) the appropriate value and
other price determinations of Awards; (iv) the per person limitations on Awards; and, (v) the type
of shares covered by the Award. In the event of a corporate merger, consolidation, acquisition of
property or stock, separation, reorganization or liquidation, the Committee shall be authorized to:
(i) issue or assume Awards, regardless of whether in a transaction to which Section 424(a) of the
Internal Revenue Code applies, by means of substitution of new Awards, as appropriate, for
previously issued Awards or to assume previously issued Awards as part of such adjustment; (ii)
make provision, prior to the transaction, for the acceleration of the vesting and exercisability
of, or lapse of restrictions with respect to, Awards (to the extent not otherwise provided under
Sections 7 or 8 of the Plan) and the termination of options that remain unexercised at the time of
such transaction; or, (iii) provide for the acceleration of the vesting and exercisability of any
Awards and the cancellation thereof (to the extent not otherwise provided under Sections 7 or 8 of
the Plan) and to deliver to the grantees cash in an amount that the Board shall determine in its
sole discretion is equal to the fair market value of such Awards on the date of such event, which
in the case of Options or SARs shall be the excess of the fair market value of Common Stock on such
date over the exercise or strike price of such Award. The Committee, in its sole discretion, may
amend any stock-based Award to reflect a change in accounting rules required by the Financial
Accounting Standards Board, and with respect to any Award that is not intended to meet the
requirements of Section 162(m) of the Internal Revenue Code, may amend any Award to reflect a
significant event if the Committee believes amendment is appropriate to reflect the original intent
in the grant of the Award.
Tax Withholding. The Plan permits the Committee to allow a participant, upon exercise of an
option or payment or vesting of an Award, to satisfy any applicable federal tax withholding
requirements in the form of shares of Common Stock, including shares issuable upon exercise or
payment or vesting of such Award.
Change in Control. The Plan provides that upon a change in control of the Company (as
defined in the Plan), all Awards shall become immediately exercisable or payable, as the case may
be. The Plan states that the Committee may provide in an agreement with the participant for a
supplemental payment to mitigate the effect of golden parachute excise taxes, and in the absence
of such an agreement, the acceleration of vesting and exercisability of Awards will be limited so
as to avoid the impact of the golden parachute excise tax.
Amendment and Termination. The Board of Directors may amend, alter or discontinue the Plan,
except that no amendment or alteration that would impair the rights of a holder of any Award shall
be made without the holders consent, and no amendment or alteration shall be effective prior to
approval by the stockholders to the extent the Board of Directors determines such approval is
required by applicable laws, regulations or exchange requirements.
Federal Income Tax Consequences
The Internal Revenue Code provides that a participant receiving a nonqualified option
ordinarily does not realize taxable income upon the grant of the option. A participant does,
however, realize compensation income taxed at ordinary income tax rates upon the exercise of a
nonqualified option to the extent that the fair market value of the Common Stock on the date of
exercise exceeds the option price. Subject to the discussion under Certain Tax Code Limitations
on Deductibility below, the Company is entitled to a federal income tax deduction for compensation
in an amount equal to the ordinary income so realized by the participant. When the participant
sells the shares acquired pursuant to a nonqualified option, any gain or loss will be capital gain
or loss. This assumes that the shares represent a capital asset in the participants hands,
although there will be no tax consequences for the Company.
The grant of an ISO does not result in taxable income to a participant. The exercise of an
ISO also does not result in taxable income, provided that the circumstances satisfy the employment
requirements in the Internal Revenue Code. However, the exercise of an ISO may give rise to
alternative minimum tax liability for the participant. In addition, if the participant does not
dispose of the Common Stock acquired upon exercise of an ISO during the statutory holding period,
then any gain or loss upon subsequent sale of the Common Stock will be a long-term capital gain or
loss. This assumes that the shares represent a capital asset in the participants hands. The
statutory holding period lasts until the later of: (i) two years from the date the option is
granted; or, (ii) one year from the date the Common Stock is transferred to the participant
pursuant to the exercise of the option.
If the employment and statutory holding period requirements for an ISO are satisfied, the
Company may not claim any federal income tax deduction upon either the exercise of the ISO or the
subsequent sale of the Common Stock received upon exercise. If these requirements are not
satisfied (a disqualifying disposition), the amount of ordinary income taxable
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to the participant is the lesser of: (i) the fair market value of the Common Stock on the date of
exercise minus the option price; or, (ii) the amount realized on disposition minus the option
price. Any excess is long-term or short-term capital gain or loss, assuming the shares represent a
capital asset in the participants hands. Subject to the discussion under Certain Tax Code
Limitations on Deductibility below, in the case of a disqualifying disposition, the Company is
entitled to a federal income tax deduction in an amount equal to the ordinary income realized by
the participant.
The exercise of an option through the exchange of previously acquired stock will generally be
treated as a non-taxable like-kind exchange as to the number of shares given up and the identical
number of shares received under the option. That number of shares will take the same tax basis
and, for capital gain purposes, the same holding period as the shares that are given up. The value
of the shares received upon such an exchange which are in excess of the number given up will be
taxed to the participant at the time of the exercise as ordinary income, taxed as compensation.
The excess shares will have a new holding period for capital gains purposes and a tax basis equal
to the value of such shares determined at the time of exercise. If the tendered shares were
acquired through the prior exercise of an ISO and do not satisfy the statutory two-year and
one-year holding periods (disqualified shares), then the tender will result in compensation
income to the optionee taxed as ordinary income equal to the excess of the fair market value of the
disqualified shares, determined when the prior ISO was exercised, over the exercise price of the
disqualified shares. The optionee will increase his tax basis in the number of shares received on
exercise equal to the number of shares of disqualified shares tendered by the amount of
compensation income recognized by the optionee with respect to the disqualified shares. Generally,
the federal income tax consequences to the optionee are similar to those described above relating
to the exercise of an option through the exchange of non-disqualified shares.
If an optionee exercises an option through the cashless exercise method by authorizing a
broker designated by the Company to sell a specified number of the shares to be acquired through
the option exercise having a market value equal to the sum of the option exercise plus any
transaction costs (the cashless shares), the optionee should be treated as constructively
receiving the full amount of option shares, followed immediately by a sale of the cashless shares
by the optionee. In the case of an ISO, the cashless exercise method would result in the cashless
shares becoming disqualified shares and taxed in a manner described above for disqualified shares.
In the case of a nonqualified option, the cashless exercise method would result in
compensation income to the optionee with respect to both the cashless shares and remaining option
shares as discussed above relating to nonqualified options. Since the optionees tax basis in the
cashless shares that are deemed received and simultaneously sold on exercise of the option is equal
to the sum of the exercise price and the compensation to the optionee, no additional gain should be
recognized by the optionee upon the deemed sale of the cashless shares.
Under Section 83(b) of the Internal Revenue Code, a participant may elect to include in
ordinary income, as compensation at the time restricted stock is first issued, the excess of the
fair market value of the stock at the time of issuance over the amount paid, if any, by the
participant. In this event, any subsequent change in the value of the shares will be recognized
for tax purposes as capital gain or loss upon disposition of the shares, assuming that the shares
represent a capital asset in the hands of the participant. A participant makes a Section 83(b)
election by filing the election with the IRS no later than 30 days after the restricted stock is
transferred to the participant. If a Section 83(b) election is properly made, the participant will
not be entitled to any loss deduction if the shares with respect to which a Section 83(b) election
was made are later forfeited. Unless a Section 83(b) election is made, no taxable income will
generally be recognized by the recipient of a restricted stock Award until the shares are no longer
subject to the restrictions or the risk of forfeiture. When either the restrictions or the risk of
forfeiture lapses, the participant will recognize ordinary income, taxable as compensation, in an
amount equal to the excess of the fair market value of the Common Stock on the date of lapse over
the amount paid, if any, by the participant for the stock. Absent a Section 83(b) election, any
cash dividends or other distributions paid with respect to the restricted stock prior to the lapse
of the restrictions or risk of forfeiture will be included in the participants ordinary income as
compensation at the time of receipt and subsequent appreciation or depreciation will be recognized
as capital gain or loss, assuming that the shares represent a capital asset in the hands of the
participant.
Generally, a participant will not recognize any taxable income upon the award of stock
appreciation rights, stock award or phantom stock. At the time the participant receives the
payment for the stock appreciation right, stock award or phantom stock, the fair market value of
shares of Common Stock or the amount of any cash received in payment for such Awards generally is
taxable compensation to the participant taxed as ordinary income.
Subject to the discussion under Certain Tax Code Limitations on Deductibility below, the
Company or one of its subsidiaries will be entitled to a deduction for federal income tax purposes
at the same time and in the same amount that a participant recognizes ordinary income from Awards
under the Plan.
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The exercisability of an option or a stock appreciation right, the payment of stock award or
phantom stock Awards or the elimination of restrictions on restricted stock, may be accelerated,
and special cash settlement rights may be triggered and exercised, as a result of a change in
control. If any of the foregoing occurs, all or a portion of the value of the relevant Award at
that time may be a parachute payment. This is relevant for determining whether a 20% excise tax
(in addition to income tax otherwise owed) is payable by the participant as a result of the receipt
of an excess parachute payment pursuant to the Internal Revenue Code. The Company will not be
entitled to a deduction for that portion of any parachute payment that is subject to the excise
tax.
Certain Tax Code Limitations on Deductibility
Section 162(m) of the Internal Revenue Code generally disallows a federal income tax deduction
to any publicly held corporation for compensation paid in excess of $1,000,000 in any taxable year
to the companys principal executive officer or any of the companys three other most highly
compensated executive officers employed as of the end of the year (other than the principal
executive officer or the principal financial officer), but does not disallow a deduction for
performance-based compensation the material terms of which are disclosed to and approved by
stockholders. The Company has structured the Plan so that resulting compensation can be designed
to qualify as performance-based compensation. To allow the Company to qualify the compensation, it
is seeking stockholder approval of the Plan and the material terms of the related performance
goals.
Section 409A of the Internal Revenue Code of 1986
Section 409A to the Internal Revenue Code generally provides that any deferred compensation
arrangement which does not meet specific requirements regarding: (i) timing of payouts; (ii)
advance election of deferrals; and, (iii) restrictions on acceleration of payouts, results in
immediate taxation of any amounts deferred to the extent not subject to a substantial risk of
forfeiture. In addition, tax on the amounts included in income as a result of not complying with
the new Section 409A are increased by an interest component as specified by statute, and the
amounts included in income are also subject to a 20% excise tax. In general, to avoid a Section
409A violation, amounts deferred may only be paid out on separation from service, disability,
death, a specified time, a change in control (as defined by the Treasury Department) or an
unforeseen emergency. Furthermore, the election to defer generally must be made in the calendar
year prior to performance of services, and any provision for accelerated payout other than for
reasons specified by the Treasury may cause the amounts deferred to be subject to early taxation
and to the imposition of the excise tax.
Section 409A is broadly applicable to any form of deferred compensation other than
tax-qualified retirement plans and bona fide vacation, sick leave, compensatory time, disability
pay or death benefits, and may be applicable to certain Awards under the Plan. The Company intends
that any Awards granted under the Plan satisfy the requirements of new Section 409A to avoid the
imposition of excise tax thereunder.
THE ABOVE SUMMARY OF THE EXPECTED EFFECT OF THE FEDERAL INCOME TAX UPON PARTICIPANTS IN THE
PLAN IS NOT COMPLETE, AND THE COMPANY RECOMMENDS THAT THE PARTICIPANTS CONSULT THEIR OWN TAX
ADVISORS FOR COUNSELING. MOREOVER, THE ABOVE SUMMARY IS BASED UPON CURRENT FEDERAL INCOME TAX LAWS,
WHICH ARE SUBJECT TO CHANGE. THE TAX TREATMENT UNDER FOREIGN, STATE OR LOCAL LAW IS NOT COVERED IN
THE ABOVE SUMMARY.
The allocation of Awards in 2009 under the Plan is not currently determinable because Awards
will be made in accordance with future decisions of the Compensation Committee following the
general guidelines of the Plan. For a description of the awards granted during 2008 to Named
Executive Officers under the Plan, please see the executive compensation tables.
THE BOARD OF DIRECTORS RECOMMENDS A VOTE FOR THE PROPOSAL TO APPROVE THE AMENDMENT AND RESTATEMENT
OF THE 2001 INCENTIVE PLAN, TAKING INTO ACCOUNT THE FOLLOWING:
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The Company believes that its employees are recognized as the best in the industry and that
equity-based compensation is critical to their recruitment and retention. |
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The Compensation Committee believes that restricted stock grants are a strategically
favorable means of assuring employee alignment with stockholders. If the amended and restated
Plan is not approved by the stockholders, the Company will have 362,810 shares available for
restricted stock grants under the Plan. This will be insufficient to |
33
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provide an appropriate level of restricted stock compensation to employees, and will unduly
hamper the Companys attempts at structuring a compensation package that fully aligns
employees with the interests of stockholders. |
PROPOSAL NUMBER 3:
RATIFICATION OF APPOINTMENT OF INDEPENDENT CERTIFIED PUBLIC ACCOUNTANTS
General
The Finance, Risk Management and Audit Committee has appointed the firm of Ernst & Young LLP
as the Companys independent certified public accountants for the year ending December 31, 2009,
subject to ratification by the Companys stockholders. Ernst & Young has served as the Companys
independent certified public accountants since 1991. Representatives of Ernst & Young are expected
to be present at the Annual Meeting of Stockholders and will have an opportunity to make a
statement, if they desire to do so, and to respond to appropriate questions from those attending
the meeting.
Fees of Ernst & Young LLP
Ernst & Youngs fees for professional services totaled $881,023 for 2008 and $891,047 for
2007. During 2008 and 2007, Ernst & Youngs fees for professional services included the following:
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Audit Fees fees for audit services, which relate to the consolidated audit,
internal control audit in compliance with Sarbanes-Oxley Section 404, quarterly
reviews, subsidiary audits and related matters were $678,625 in 2008 and $700,837 in
2007. |
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Audit-Related Fees fees for audit-related services, which consisted primarily
of the SAS 70 report, the retirement plan audits, and quarterly agreed-upon procedures
were $199,998 in 2008 and $187,810 in 2007. |
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Tax Fees there were no fees for tax services in 2008 or in 2007. |
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All Other Fees there were fees for other services of $2,400 in 2008 and in
2007. |
The Finance, Risk Management and Audit Committee reviewed the non-audit services provided to
the Company and considered whether Ernst & Youngs provision of such services was compatible with
maintaining its independence.
Finance, Risk Management and Audit Committee Pre-Approval Policy for Audit and Non-Audit Services
The Finance, Risk Management and Audit Committee has established a policy that requires
pre-approval of the audit and non-audit services performed by the independent certified public
accountant. Unless a service proposed to be provided by the independent certified public
accountant has been pre-approved by the Finance, Risk Management and Audit Committee under its
pre-approval policies and procedures, it will require specific pre-approval of the engagement terms
by the Finance, Risk Management and Audit Committee. Under the policy, pre-approved service
categories are generally provided for up to 12 months and must be detailed as to the particular
services provided and sufficiently specific and objective so that no judgments by management are
required to determine whether a specific service falls within the scope of what has been
pre-approved. In connection with any pre-approval of services, the independent certified public
accountant is required to provide detailed back-up documentation concerning the specific services
to be provided.
The Finance, Risk Management and Audit Committee may delegate pre-approval authority to one or
more of its members, including a subcommittee of the Finance, Risk Management and Audit Committee.
The member or members to whom such authority is delegated shall report any pre-approval actions
taken by them to the Finance, Risk Management and Audit Committee at its next scheduled meeting.
The Finance, Risk Management and Audit Committee does not delegate to management any of its
responsibilities to pre-approve services performed by the independent auditor.
34
None of the services related to the Audit-Related Fees, Tax Fees or Other Fees described above
were approved by the Finance, Risk Management and Audit Committee pursuant to the waiver of
pre-approval provisions set forth in applicable rules of the Securities and Exchange Commission.
Required Affirmative Vote
If the votes cast in person or by proxy at the 2009 Annual Meeting of Stockholders in favor of
this proposal exceed the votes cast opposing the proposal, the appointment of Ernst & Young LLP as
the Companys independent certified public accountants for the year ending December 31, 2009, will
be ratified. If the appointment of Ernst & Young is not ratified, the Finance, Risk Management and
Audit Committee will reconsider the appointment.
THE BOARD OF DIRECTORS AND THE FINANCE, RISK MANAGEMENT AND AUDIT COMMITTEE RECOMMEND THAT
STOCKHOLDERS VOTE FOR THE RATIFICATION OF APPOINTMENT OF ERNST & YOUNG LLP AS THE COMPANYS
INDEPENDENT AUDITORS, AND PROXIES EXECUTED AND RETURNED WILL BE SO VOTED UNLESS CONTRARY
INSTRUCTIONS ARE INDICATED THEREON.
ADDITIONAL INFORMATION
Delivery of Proxy Statement
The Securities and Exchange Commission has adopted rules that permit companies and
intermediaries (e.g., brokers) to satisfy the delivery requirements for proxy statements with
respect to two or more security holders sharing the same address by delivering a single proxy
statement addressed to those security holders. This process, which is commonly referred to as
householding, potentially means extra convenience for securityholders and cost savings for
companies. This year, a number of brokers with accountholders who are Administaff stockholders
will be householding the Companys proxy materials. A single proxy statement will be delivered to
multiple stockholders sharing an address unless contrary instructions have been received from the
affected stockholder. Once you have received notice from your broker that they will be
householding communications to your address, householding will continue until you are notified
otherwise or until you revoke your consent. If, at any time, you no longer wish to participate in
householding and would prefer to receive a separate proxy statement, please notify your broker and
direct your written request to Administaff, Inc., Attention: Ruth Saler, Investor Relations
Administrator, 19001 Crescent Springs Drive, Kingwood, Texas 77339 or contact Ruth Saler at
800-237-3170. The Company will promptly deliver a separate copy to you upon request.
Stockholder Proposals for 2009 Meeting
In order for director nominations and stockholder proposals to have been properly submitted
for presentation at the 2009 Annual Meeting of Stockholders, notice must have been received by the
Company between the dates of October 29, 2008, and November 28, 2008. The Company received no such
notice, and no stockholder director nominations or proposals will be presented at the Annual
Meeting of Stockholders.
Stockholder Proposals for 2010 Proxy Statement
Any proposal of a stockholder intended to be considered for inclusion in the Companys proxy
statement for the 2010 Annual Meeting of Stockholders must be received at the Companys principal
executive offices no later than the close of business on November 30, 2009.
Advance Notice Required for Stockholder Nominations and Proposals
The Bylaws of the Company require timely advance written notice of stockholder nominations of
director candidates and of any other proposals to be presented at an annual meeting of
stockholders. Notice will be considered timely for the Annual Meeting of Stockholders to be held
in 2010 if it is received not later than the close of business on November 30, 2009, and not
earlier than the close of business on October 31, 2009. In addition, the Bylaws require that such
written notice set forth: (a) for each person whom the stockholder proposes to nominate for
election, all information relating to such person that is required to be disclosed in solicitations
of proxies for election of directors, or as otherwise required, in each
35
case pursuant to Regulation 14A under the Exchange Act, including, without limitation, such
persons written consent to be named in the proxy statement as a nominee and to serve as a director
if elected; and (b) as to such stockholder: (i) the name and address, as they appear on the
Companys books, of such stockholder; (ii) the class and number of shares of the Companys capital
stock that are beneficially owned by such stockholder; and (iii) a description of all agreements,
arrangements or understandings between such stockholder and each such person that such stockholder
proposes to nominate as a director and any other person or persons (naming such person or persons)
pursuant to which the nomination or nominations are to be made by such stockholder.
In the case of other proposals by stockholders at an annual meeting, the Bylaws require that
such written notice set forth as to each matter such stockholder proposes to bring before the
annual meeting: (a) a brief description of the business desired to be brought before the annual
meeting; (b) the reasons for conducting such business at the annual meeting; (c) the name and
address, as they appear on the Companys books, of such stockholder; (d) the class and number of
shares of the Companys stock that is beneficially owned by such stockholder; and (e) any material
interest of such stockholder in such business.
FINANCIAL INFORMATION
A copy of the Companys Annual Report on Form 10-K for the Year Ended December 31, 2008, as
filed with the Securities Exchange Commission, including any financial statements and schedules and
exhibits thereto, may be obtained without charge by written request to Ruth Saler, Investor
Relations Administrator, Administaff, Inc., 19001 Crescent Springs Drive, Kingwood, Texas
77339-3802.
By Order of the Board of Directors
Daniel D. Herink
Senior Vice President of Legal,
General Counsel and Secretary
March 30, 2009
Kingwood, Texas
36
Appendix A
ADMINISTAFF, INC. 2001 INCENTIVE PLAN
(Amended and Restated as of February 12, 2009)
37
ADMINISTAFF, INC.
2001 INCENTIVE PLAN
(Amended and Restated as of February 12, 2009)
1. Objectives. This Administaff, Inc. 2001 Incentive Plan (the Plan) is intended as an incentive
to retain and attract persons of training, experience and ability to serve as employees of
Administaff, Inc., a Delaware corporation (the Company), and its Subsidiaries and as nonemployee
directors of the Company, to encourage the sense of proprietorship of such persons and to stimulate
the active interest of such persons in the development and financial success of the Company and its
Subsidiaries.
2. Definitions. As used herein, the terms set forth below shall have the following respective
meanings:
Annual Director Award Date means, for each calendar year in which this Plan is in effect,
the date on which the annual meeting of the stockholders of the Company is held in that year.
Award means an Employee Award or a Director Award.
Award Agreement means an agreement between the Company and a Participant in such form as is
deemed acceptable by the Committee that sets forth the terms, conditions and limitations applicable
to an Award.
Board means the Board of Directors of the Company.
Cash Award means an Award payable in cash.
Cause means:
(a) the Director whose removal is proposed has been convicted, or when a Director is
granted immunity to testify when another has been convicted, of a felony by a court of
competent jurisdiction and such conviction is no longer subject to direct appeal;
(b) such Director has been found by the affirmative vote of a majority of the entire
Board at any regular or special meeting of the Board called for that purpose or by a court
of competent jurisdiction to have been guilty of wilful misconduct in the performance of his
duties to the Company in a matter of substantial importance to the Company; or
(c) such Director has been adjudicated by a court of competent jurisdiction to be
mentally incompetent, which mental incompetency directly affects his ability as a Director
of the Company.
38
Change in Control means:
(a) the date of the acquisition by any person (within the meaning of Section 13(d)(3)
or 14(d)(2) of the Exchange Act), excluding the Company or any of its Subsidiaries, of
beneficial ownership (within the meaning of Rule 13d-3 under the Exchange Act) of 30% or
more of either the then outstanding shares of common stock of the Company or the then
outstanding voting securities entitled to vote generally in the election of directors; or
(b) the date the individuals who constitute the Board as of May 5, 2009 (the Incumbent
Board), cease for any reason to constitute at least a majority of the members of the Board,
provided that any person becoming a director subsequent to May 5, 2009, whose election, or
nomination for election by the Companys stockholders, was approved by a vote of at least a
majority of the directors then comprising the Incumbent Board (other than any individual
whose nomination for election to Board membership was not endorsed by the Companys
management prior to, or at the time of, such individuals initial nomination for election)
shall be, for purposes of this Plan, considered as though such person were a member of the
Incumbent Board; or
(c) the date of consummation of a merger, consolidation, recapitalization,
reorganization, sale or disposition of all or a substantial portion of the Companys assets
or the issuance of shares of stock of the Company in connection with the acquisition of the
stock or assets of another entity, provided, however, that a Change in Control shall not
occur under this clause (c) if consummation of the transaction would result in at least 65%
of the total voting power represented by the voting securities of the Company (or, if not
the Company, the entity that succeeds to all or substantially all of the Companys business)
outstanding immediately after such transaction being beneficially owned (within the meaning
of Rule 13d-3 promulgated pursuant to the Exchange Act) by at least 65% of the holders of
outstanding voting securities of the Company immediately prior to the transaction, with the
voting power of each such continuing holder relative to other such continuing holders not
substantially altered in the transaction; or
(d) the date the Company files a report or proxy statement with the Securities and
Exchange Commission pursuant to the Exchange Act disclosing in response to Form 8-K or
Schedule 14A (or any successor schedule, form or report of item therein) that a change in
control of the Company has occurred.
Code means the United States Internal Revenue Code of 1986, as amended from time to time.
Committee means the Compensation Committee of the Board or any other committee as may be
designated by the Board.
Common Stock means the common stock, par value $0.01 per share, of the Company or any
security into which such Common Stock may be changed by reason of any transaction or event of the
type described in Section 14.
Company means Administaff, Inc., a Delaware corporation.
Director means a member of the Board, excluding any individual who is also an employee of
the Company or any Subsidiary.
39
Director Award means a Director Option or a Director Stock Award.
Director Option means a nonqualified stock option granted to a Director pursuant to Section
8.
Director Stock Award means an award of Common Stock granted to a Director pursuant to
Section 8.
Disability means the inability to perform the duties of the Directors position for a period
of six (6) consecutive months or for an aggregate of six (6) months during any twelve (12) month
period after the Grant Date by reason of any medically determinable physical or mental impairment,
as determined by the Committee in the Committees sole discretion.
Employee means an individual employed by the Company or any Subsidiary. For purposes of
this Plan, an Employee also includes any individual who has been offered employment by the Company
or any Subsidiary, provided that (a) any Award granted to such prospective employee shall be
canceled if such individual fails to commence such employment, (b) no payment of value may be made
in connection with such Award until such individual has commenced such employment and (c) such
individual may not be granted an ISO prior to the date the individual actually commences
employment.
Employee Award means any Option, Performance Award, Phantom Stock Award, Cash Award, Stock
Award, Stock Appreciation Right or Other Stock-Based Award, whether granted singly, in combination
or in tandem, to a Participant who is an Employee pursuant to any applicable terms, conditions and
limitations as the Committee may establish in order to fulfill the objectives of the Plan.
Exercise Price means the price at which the Option Shares may be purchased under the terms
of the Award Agreement.
Exchange Act means the Securities Exchange Act of 1934, as amended from time to time.
Fair Market Value of a share of Common Stock means, as of a particular date, (a) if shares
of Common Stock are listed on a national securities exchange, the closing sales price per share of
Common Stock on the consolidated transaction reporting system for the principal national securities
exchange on which shares of Common Stock are listed on that date or, if there shall have been no
such sale so reported on that date, on the last preceding date on which such a sale was so reported
or, at the discretion of the Committee, the price prevailing on the exchange at the time of
exercise; (b) if shares of Common Stock are not so listed but are quoted on the Nasdaq Stock
Market, Inc., the closing sales price per share of Common Stock reported by the Nasdaq Stock
Market, Inc. on that date or, if there shall have been no such sale so reported on that date, on
the last preceding date on which such a sale was so reported or, at the discretion of the
Committee, the price prevailing on the Nasdaq Stock Market, Inc. at the time of exercise; (c) if
the Common Stock is not so listed or quoted, the closing price on that date or, if there are no
quotations available for such date, on the last preceding date on which such quotations shall be
available, as reported by the Nasdaq Stock Market, Inc. or, if not reported by the Nasdaq Stock
Market, Inc., by the National Quotation Bureau Incorporated; or (d) if none of the above is
applicable, then such amount as may be determined by the Committee or the Board in such a manner as
it deems in good faith to be the fair market value per share of Common Stock.
40
Grant Date means (a) with respect to an Award other than a Director Award, the date
specified by the Committee in the Award Agreement on which such Award will become effective and (b)
with respect to a Director Award, the automatic date of grant for such Award as provided in Section
8.
ISO means an incentive stock option within the meaning of Code Section 422.
Option means a right to purchase a particular number of shares of Common Stock at a
particular Exercise Price, subject to certain terms and conditions as provided in this Plan and
Award Agreement. An Option may be in the form of an ISO or a nonqualified stock option within the
meaning of Code Section 83.
Option Shares means the shares of Common Stock covered by a particular Option.
Other Stock-Based Award means any stock-based Award that shall consist of a right that is
not an Option, Performance Award, Phantom Stock Award, Stock Award or SAR and is (i) denominated or
payable in; (ii) valued in whole or in part by reference to; or (iii) otherwise based on or related
to shares of Common Stock as is deemed by the Committee to be consistent with the terms of the
Plan.
Participant means an Employee or a Director to whom an Award has been granted under this
Plan.
Performance Award means an Employee Award, such as a Performance Unit, that is subject to
the achievement of one or more Performance Objectives established by the Committee.
Performance Objectives means the objectives, if any, established by the Committee that are
to be achieved with respect to an Award granted under this Plan, which may be described in terms of
Company-wide objectives, in terms of objectives that are related to performance of a division,
Subsidiary, department, geographic market or function within the Company or a Subsidiary in which
the Participant receiving the Award is employed, or in individual or other terms, and which shall
relate to the period of time determined by the Committee. The Performance Objectives intended to
qualify under Code Section 162(m) shall be with respect to one or more of the following: (a) net
earnings; (b) operating income; (c) earnings before interest and taxes; (d) earnings before
interest, taxes, depreciation and amortization expenses; (e) earnings before taxes and unusual or
nonrecurring items; (f) total revenue; (g) return on investment; (h) return on equity; (i) return
on total capital; (j) return on assets; (k) total stockholder return; (l) return on capital
employed in the business; (m) stock price performance; (n) earnings per share growth; (o) cash
flows; (p) total profit; (q) operating expenses; (r) fee revenue; (s) total revenue less bonus
payroll; (t) the number of paid worksite employees; and (u) gross mark-up per worksite employee.
The Committee shall determine, in its sole discretion, at the time of grant of an Award, which
Performance Objectives to use with respect to an Award, the weighting of such objectives if more
than one is used and whether such objective(s) is (are) to be measured against a
Company-established budget or target, an index or a peer group of companies. A Performance
Objective need not be based on an increase or a positive result and may include, for example,
maintaining the status quo or limiting economic losses.
Performance Unit means a unit equivalent to $100 or such other value as determined by the
Committee.
41
Phantom Stock Award means the right to receive the value of a specified number of shares of
Common Stock.
Plan means the Administaff, Inc. 2001 Incentive Plan, as amended and restated, and as
amended from time to time.
Restricted Stock means shares of Common Stock that are restricted or subject to forfeiture
provisions.
Stock Appreciation Rights or SARs means the right to receive an amount of Common Stock
equal to the appreciation in value of a specified number of shares of Common Stock over a
particular period of time.
Stock Award means an Employee Award denominated in or payable in shares of Common Stock,
which may be Restricted Stock.
Subsidiary means (a) with respect to any Awards other than ISOs, (i) in the case of a
corporation, any corporation of which the Company directly or indirectly owns shares representing
50% or more of the combined voting power of the shares of all classes or series of capital stock of
such corporation that have the right to vote generally on matters submitted to a vote of the
stockholders of such corporation and (ii) in the case of a partnership or other business entity not
organized as a corporation, any such business entity of which the Company directly or indirectly
owns 50% or more of the voting, capital or profits interests (whether in the form of partnership
interests, membership interests or otherwise) and (b) with respect to Awards of ISOs, any
subsidiary within the meaning of Code Section 424(f).
3. Plan Administration and Designation of Participants. All Employees of the Company and its
Subsidiaries and all Directors of the Company are eligible for Awards under this Plan. The
Committee shall select the Participants from time to time by the grant of Employee Awards under
this Plan and, subject to the terms and conditions of this Plan, shall determine all terms and
conditions of the Employee Awards. Except as otherwise set forth herein, the Committee shall have
no discretion with respect to the issuance of a Director Award.
This Plan shall be administered by the Committee, which shall have full and exclusive power to
interpret this Plan and to adopt such rules, regulations and guidelines for carrying out this Plan
as it may deem necessary or appropriate.
The Committee may, in its discretion, provide for the extension of the exercisability of an
Award, accelerate the vesting or exercisability, in whole or in part, of an Award, eliminate or
make less restrictive any restrictions contained in an Award, waive any restriction or other
provision of this Plan or an Award or otherwise amend or modify an Award in any manner that is
either (a) not adverse to the Participant to whom such Award was granted or (b) consented to by
such Participant. Notwithstanding anything herein to the contrary, without the prior approval of
the Companys stockholders, Awards issued under the Plan will not be repriced, replaced or
regranted through cancellation or by decreasing the Exercise Price of a previously granted Award
except as provided by the adjustment provisions of Section 14.
No member of the Committee shall be liable for anything done or omitted to be done by him or
her, by any member of the Committee or by any officer of the Company in connection with the
42
performance of any duties under this Plan, except for his or her own willful misconduct or as
expressly provided by statute.
4. Delegation of Authority. The Board or Committee may delegate to the Chairman of the Board
the duties of the Committee under this Plan pursuant to such conditions or limitations as each may
establish, except that neither may delegate to any person the authority to grant Awards to, or take
other action with respect to, Participants who are subject to Section 16 of the Exchange Act.
5. Award Agreement. Each Award granted hereunder shall be described in an Award Agreement, which
shall be subject to the terms and conditions of this Plan and shall be accepted in such manner as
is deemed acceptable by the Committee by the Participant and by the appropriate officer for and on
behalf of the Company.
6. Shares of Common Stock Reserved for this Plan. Subject to adjustment as provided in Section 14
hereof, a total of 3,900,000 shares of Common Stock, shall be reserved for issuance upon the
exercise or payment of Awards granted pursuant to this Plan. Such shares may be shares of original
issuance or treasury shares or a combination of the foregoing. The Committee and the appropriate
officers of the Company shall from time to time take whatever actions are necessary to execute,
acknowledge, file and deliver any documents required to be filed with or delivered to any
governmental authority or any stock exchange or transaction reporting system on which shares of
Common Stock are listed or quoted in order to make shares of Common Stock available for issuance
pursuant to this Plan. Awards that are forfeited or terminated or expire unexercised in such a
manner that all or some of the shares of Common Stock subject thereto are not issued to a
Participant or are exchanged for Awards that do not involve Common Stock, shall again immediately
become available for the granting of Awards under this Plan. If the tax withholding obligation
resulting from the settlement of any such option or other Award is satisfied by withholding shares
of Common Stock, only the number of shares of Common Stock issued net of the shares of Common Stock
withheld shall be deemed delivered for purposes of determining usage of shares against the maximum
number of shares of Common Stock available for delivery under the Plan or any sublimit set forth
above. The Committee may from time to time adopt and observe such rules and procedures concerning
the counting of shares against the Plan maximum or any sublimit as it may deem appropriate,
including rules more restrictive than those set forth above to the extent necessary to satisfy the
requirements of any national stock exchange on which the Common Stock is listed or any applicable
regulatory requirement.
7. Employee Awards.
(a) Options. An Employee Award may be in the form of an Option. The Exercise Price of
an Option granted under this Plan shall not be less than 100% of the Fair Market Value of
the Common Stock at the time of the grant.
(i) Incentive Stock Options. Options granted to Employees hereunder may be
ISOs. An ISO shall consist of a right to purchase a specified number of shares of
Common Stock at a price specified by the Committee in the Award Agreement or
otherwise, which shall not be less than the Fair Market Value of the Common Stock on
the Grant Date. Any ISO granted shall expire not later than ten (10) years after the
Grant Date, with the expiration date to be specified by the Committee in the Award
Agreement. Any ISO granted must, in addition to being subject to applicable terms,
conditions and limitations established by the Committee, comply with Code Section
422. All other terms, conditions and limitations applicable to ISOs shall be
determined by the Committee.
43
(ii) Nonqualified Stock Options. Options granted to Employees may be
nonqualified stock options within the meaning of Code Section 83. A nonqualified
stock option shall consist of a right to purchase a specified number of shares of
Common Stock at a price specified by the Committee in the Award Agreement or
otherwise, which shall not be less than the Fair Market Value of the Common Stock on
the Grant Date. The expiration date of the nonqualified stock option shall be
specified by the Committee in the Award Agreement. All other terms, conditions and
limitations applicable to nonqualified stock options shall be determined by the
Committee.
(b) Performance Award. An Employee Award may be in the form of a Performance Award,
such as a Performance Unit. A Performance Award shall be subject to the achievement of one
or more Performance Objectives. All other terms, conditions and limitations applicable to
Performance Awards shall be determined by the Committee.
(c) Stock Award (including Restricted Stock). An Employee Award may consist of Common
Stock or may be denominated in units of Common Stock. All terms, conditions and limitations
applicable to any Stock Award pursuant to this Plan shall be determined by the Committee.
(d) Phantom Stock Award. An Employee Award may be in the form of Phantom Stock or
other bookkeeping account tied to the value of shares of Common Stock. All terms,
conditions and limitations applicable to any Phantom Stock Award shall be determined by the
Committee.
(e) Stock Appreciation Right. An Employee Award may be in the form of SARs. All
terms, conditions and limitations applicable to any Employee Awards of SARs shall be
determined by the Committee.
(f) Cash Award. An Employee Award may be in the form of a Cash Award. All terms,
conditions and limitations applicable to any Cash Award shall be determined by the
Committee.
(g) Other Stock-Based Awards. An Employee Award may be in the form of any Other
Stock-Based Award. All terms, conditions and limitations applicable to any Other
Stock-Based Award shall be determined by the Committee.
(h) The following limitations shall apply to any Award made hereunder:
(i) Notwithstanding anything herein to the contrary, no Participant may be
granted, during any one calendar year period, Options or SARs covering more than
200,000 shares of Common Stock.
(ii) Notwithstanding anything herein to the contrary, no Participant may
receive, during any one calendar year period, an aggregate payment under Cash Awards
or Performance Awards payable in cash in excess of $2,000,000.
(iii) Notwithstanding anything herein to the contrary, no Participant may be
issued, during any one calendar year period, more than 200,000 shares of Common Stock
pursuant to Stock Awards (excluding Restricted Stock), Phantom Stock Awards or Other
Stock-Based Awards.
44
(iv) Notwithstanding anything herein to the contrary, no Participant may be
issued, during any one calendar year period, Restricted Stock covering more than
200,000 shares of Common Stock.
8. Directors Awards. Directors of the Company shall be granted Director Awards in accordance
with this Section 8 and subject to applicable terms and limitations set forth in this Plan and the
applicable Award Agreements. Notwithstanding anything herein to the contrary, if the number of
shares of Common Stock available for Awards under this Plan is insufficient to make all automatic
grants of Director Awards provided for in this Section 8 on the applicable Grant Date, then all
Directors who are entitled to a Director Award on such date shall share ratably in the number of
shares then available for Awards under this Plan, all Directors shall have no right to receive a
Director Award with respect to the deficiencies in the number of available shares, and all future
Director Awards under this Section 8 shall terminate.
(a) Initial Director Award. Each Director who is elected or appointed to the Board for
the first time after February 12, 2009, shall be automatically granted, on the date of his
or her election or appointment to the Board, a Director Stock Award of a number of shares of
Restricted Stock with an aggregate Fair Market Value, determined as of the date prior to the
Grant Date, of $75,000, rounded up to the next higher whole share amount in the case of a
fractional share amount, which shall become vested as to one-third (1/3) of the shares on
each anniversary of the Grant Date unless such Director gives advance written notice to the
Committee that he or she does not wish to receive such Director Stock Award.
Notwithstanding the foregoing, if the Director terminates his service as a member of the
Board, his or her unvested portion of such Director Stock Award, if any, shall terminate
immediately on such termination date, unless such termination of service is due to death or
Disability, in which event the unvested portion of such Director Stock Award shall become
immediately 100% vested on such termination date.
(b) Annual Director Award. On the Annual Director Award Date, each Director who is in
office immediately after the annual meeting on such date and who was not elected or
appointed to the Board for the first time on such date shall be granted a Director Stock
Award of a number of shares of Common Stock with an aggregate Fair Market Value, determined
as of the date prior to the Grant Date, of $75,000. In lieu of such Director Stock Award,
each Director may elect prior to the issuance of such Director Stock Award, in a time and
manner determined acceptable by the Committee, to receive on the Annual Director Award Date,
a Director Option to purchase a number of shares of Common Stock which has an aggregate
value, determined as of the date prior to the Grant Date, of $75,000, calculated using the
valuation methodology most recently utilized by the Company for purposes of financial
statement reporting. The Exercise Price of Director Options issued under this Plan shall not
be less than the Fair Market Value of the Common Stock at the Grant Date. Awards granted
pursuant to this subsection shall be 100% vested and exercisable and shall be rounded up to
the next higher whole share amount in the case of a fractional share amount. No awards will
be made to an individual Director pursuant to this subsection (b) if such Director gives
advance written notice to the Committee that he or she does not wish to receive such award.
(c) Termination of Director Options. Any Director Option granted to each Director
shall terminate and be of no force and effect with respect to any shares of Common Stock not
previously purchased by the Director upon the first to occur of:
|
(i) |
|
the tenth (10th) anniversary of the Grant Date for such Award; or |
45
|
(ii) |
|
the expiration of (A) three months following the
Directors termination of service for Cause or (B) three years following
the Directors termination of service for any other reason. |
Notwithstanding anything herein to the contrary, the normal expiration date for
Director Options shall not be extended.
(d) Forfeiture of Director Stock Award. Any portion of a Director Stock Award which
has not become vested on or before the date of the Directors termination of service shall
be forfeited.
(e) Exercise Price. The Exercise Price of the Common Stock under the Director Options
granted to each Director shall be the Fair Market Value of the shares of Common Stock
subject to such Director Option on the Grant Date for such Director Option.
(f) Award Agreement. Each Director Option and Director Stock Award granted to a
Director shall be evidenced by an Award Agreement between the Company and such Director that
sets forth the terms, conditions and limitations described above, if any, and any additional
terms, conditions and limitations applicable to the Director Option or the Director Stock
Award. Such Award Agreements shall be consistent with the terms and conditions of this
Plan.
9. Payment of Awards.
(a) General. Payment of Awards may be made in the form of cash or, if permitted, by
the Committee by transfer of Common Stock or combinations thereof and may include such
restrictions as the Committee shall determine, including, in the case of Common Stock,
restrictions on transfer and forfeiture provisions.
(b) Deferral. The Committee may, in its discretion, (i) permit selected Participants
to elect to defer payments of some or all types of Awards in accordance with procedures
established by the Committee or (ii) provide for the deferral of an Award in an Award
Agreement or otherwise.
(c) Dividends and Interest. Dividends or dividend equivalent rights may be extended to
and made part of any Award denominated in Common Stock or units of Common Stock, subject to
such terms, conditions and restrictions as the Committee may establish. The Committee may
also establish rules and procedures for the crediting of interest on deferred cash payments
and dividend equivalents for deferred payment denominated in Common Stock or units of Common
Stock.
(d) Substitution of Awards. At the discretion of the Committee, a Participant who has
been granted an Employee Award may be offered an election to substitute an Employee Award
for another Employee Award or Employee Awards of the same or different type, subject to the
overall limits expressed in this Plan; provided, however, that except as provided in Section
3, in no event may the Exercise Price of an outstanding option or SAR be reduced by
modification, substitution or any method without the prior approval of the Companys
stockholders.
(e) No Fractional Shares. The Committee shall not be required to issue any fractional
shares of Common Stock under this Plan. The Committee, in its sole discretion, may provide
for the elimination of fractions for the settlement of fractions in cash.
46
10. Option Exercise. The price at which shares of Common Stock may be purchased under an Option
shall be paid in full at the time of exercise in cash or, if permitted by the Committee, by means
of tendering Common Stock or surrendering all or part of that or any other Award, including
Restricted Stock, valued at Fair Market Value on the date of exercise, or any combination thereof.
The Committee shall determine acceptable methods for tendering Common Stock or Awards to exercise a
stock option as it deems appropriate. The Committee may provide for procedures to permit the
exercise or purchase of Awards by use of the proceeds to be received from the sale of Common Stock
issuable pursuant to an Award. Unless otherwise provided in the applicable Award Agreement, in the
event shares of Restricted Stock are tendered as consideration for the exercise of a stock option,
a number of the shares issued upon the exercise of the stock option, equal to the number of shares
of Restricted Stock used as consideration therefor, shall be subject to the same restrictions as
the Restricted Stock so submitted as well as any additional restrictions that may be imposed by the
Committee.
11. Termination of Employment or Service. Upon the termination of employment or service by a
Participant, any unexercised, deferred or unpaid Awards shall be treated as provided in the
specific Award Agreement evidencing the Award or, in the case of Director Awards, as provided in
this Plan. Unless otherwise specifically provided in the Award Agreement, each Award granted
pursuant to this Plan that is an Option shall immediately terminate to the extent the Option is not
vested (or does not become vested as a result of such termination of employment or service) on the
date the Participant terminates employment or service with the Company or its Subsidiaries.
12. Acceleration Upon a Change in Control. Notwithstanding anything herein to the contrary,
all conditions and/or restrictions relating to the continued employment or service of a Participant
and/or the achievement of Performance Objectives with respect to the vesting and exercisability or
full entitlement to any Award shall immediately lapse upon a Change in Control.
13. Assignability. Unless otherwise permitted by the Committee, no Award granted under this Plan
shall be sold, transferred, pledged, assigned or otherwise alienated or hypothecated by a
Participant other than by (a) will or the laws of descent and distribution or (b) a qualified
domestic relations order. During the lifetime of a Participant, any Award shall be exercisable
only by him, or in the case of a Participant who is mentally incapacitated, the Award shall be
exercisable by his guardian or legal representative. The Committee may prescribe and include in
applicable Award Agreements other restrictions on transfer. Any attempted assignment or transfer
in violation of this Section 13 shall be null and void. Upon the Participants death, the personal
representative or other person entitled to succeed to the rights of the Participant (the Successor
Participant) may exercise such rights. A Successor Participant must furnish proof satisfactory to
the Company of his or her right to exercise the Award under the Participants will or under the
applicable laws of descent and distribution.
Subject to approval by the Committee in its sole discretion, other than with respect to ISOs,
all or a portion of the Awards granted to a Participant under this Plan may be transferable by the
Participant, to the extent and only to the extent specified in such approval, to (a) the spouse,
children or grandchildren (including adopted and stepchildren and grandchildren) of the Participant
(Immediate Family Members), (b) a trust or trusts for the exclusive benefit of such Immediate
Family Members and, if applicable, the Participant or (c) a partnership or partnerships in which
such Immediate Family Members and, if applicable, the Participant are the only partners.
Subsequent transfers of transferred Awards shall be prohibited except by will or the laws of
descent and distribution, unless such transfers are made to the original Participant or a person to
whom the original Participant could have made a transfer in the manner described herein. No
transfer shall be effective unless and until written notice of such transfer is provided to the
Committee, in the form and manner prescribed by the Committee.
47
Following transfer, any such Awards shall continue to be subject to the same terms and
conditions as were applicable immediately prior to transfer, and except as otherwise provided
herein, the term Participant shall be deemed to refer to the transferee. No transferred Options
shall be exercisable unless arrangements satisfactory to the Company have been made to satisfy any
tax withholding obligations the Company may have with respect to the Options. The consequences of
termination of employment or service shall continue to be applied with respect to the original
Participant, following which the Awards shall be exercisable by the transferee only to the extent
and for the periods specified in this Plan and the Award Agreement.
14. Adjustments.
(a) The existence of outstanding Awards shall not affect in any manner the right or
power of the Company or its stockholders to make or authorize (i) any or all adjustments,
recapitalization, reorganizations or other changes in the ownership of the Company or its
business, (ii) any merger or consolidation of the Company, (iii) any issue of bonds,
debentures or other obligations, (iv) the dissolution or liquidation of the Company, (v) any
sale or transfer of all or any part of its assets or business or (vi) any other Company act
or proceeding of any kind, whether or not of a character similar to that of the acts or
proceedings enumerated above.
(b) In the event of any Common Stock distribution or split, recapitalization,
extraordinary distribution, merger, consolidation, combination or exchange of shares of
Common Stock or similar change or upon the occurrence of any other event that the Committee,
in its sole discretion, deems appropriate, (i) the number of shares of Common Stock reserved
under this Plan and covered by outstanding Awards, (ii) the Exercise Price in respect of
such Awards, (iii) the appropriate value and price determinations for such Awards, (iv) the
per person limitation on Awards of Options and SARs and (v) the kind of shares covered
thereby (including shares of another issuer) shall be adjusted as appropriate.
(c) In the event of a corporate merger, consolidation, acquisition of property or
stock, separation, reorganization or liquidation, the Committee shall be authorized (i) to
issue or assume Awards, regardless of whether in a transaction to which Section 424(a) of
the Code applies, by means of substitution of new Awards, as appropriate, for previously
issued Awards or to assume previously issued Awards as part of such adjustment, (ii) to make
provision, prior to the transaction, for the acceleration of the vesting and exercisability
of, or lapse of restrictions with respect to, Awards (to the extent not otherwise provided
under Sections 7 or 8) and the termination of options that remain unexercised at the time of
such transaction or (iii) to provide for the acceleration of the vesting and exercisability
of any Awards and the cancellation thereof (to the extent not otherwise provided under
Sections 7 or 8) and to deliver to the Participants cash in an amount that the Board shall
determine in its sole discretion is equal to the fair market value of such Awards on the
date of such event, which in the case of Options or SARs shall be the excess of the Fair
Market Value of Common Stock on such date over the exercise or strike price of such Award.
(d) The Committee, in its sole discretion and without the consent of the Participant,
may amend (i) any stock-based Award to reflect a change in accounting rules required by the
Financial Accounting Standards Board and (ii) any Award that is not intended to meet the
requirements of Code Section 162(m), to reflect a significant event that the Committee, in
its sole discretion, believes to be appropriate to reflect the original intent in the grant
of the Award.
48
15. Tax Withholding. The Company shall have the right to deduct applicable taxes from any Award
payment and withhold, at the time of delivery or vesting of cash or shares of Common Stock under
this Plan, an appropriate amount of cash or number of shares of Common Stock or a combination
thereof for payment of taxes required by law or to take such other action as may be necessary in
the opinion of the Company to satisfy all obligations for withholding of such taxes. The Committee
may also permit withholding to be satisfied by the transfer to the Company of shares of Common
Stock theretofore owned by the holder of the Award with respect to which withholding is required.
If shares of Common Stock are used to satisfy tax withholding, such shares shall be valued as
provided in the applicable Award Agreement or as otherwise determined by the Committee.
16. Amendments or Termination. The Board may amend, alter or discontinue this Plan, except that
(a) no amendment or alteration that would impair the rights of any Participant under any Award that
he has been granted shall be made without his consent and (b) no amendment or alteration shall be
effective prior to approval by the Companys stockholders to the extent such approval is required
by applicable legal requirements or the requirements of the securities exchange on which the
Companys Common Stock is listed.
17. Restrictions. No shares of Common Stock or other form of payment shall be issued with respect
to any Award unless the Company shall be satisfied based on the advice of its counsel that such
issuance will be in compliance with applicable federal and state securities laws and the
requirements of any securities exchange or transaction reporting system upon which the Common Stock
is then listed.
18. Unfunded Plan. Insofar as it provides for Awards of cash, Common Stock or rights thereto, this
Plan shall be unfunded. Although bookkeeping accounts may be established with respect to
Participants who are entitled to cash, Common Stock or rights thereto under this Plan, any such
accounts shall be used merely as a bookkeeping convenience. The Company shall not be required to
segregate any assets that may at any time be represented by cash, Common Stock or rights thereto,
nor shall this Plan be construed as providing for such segregation, nor shall the Company, the
Board or the Committee be deemed to be a trustee of any cash, Common Stock or rights thereto to be
granted under this Plan. Any liability or obligation of the Company to any Participant with
respect to a grant of cash, Common Stock or rights thereto under this Plan shall be based solely
upon any contractual obligations that may be created by this Plan and any Award Agreement, and no
such liability or obligation of the Company shall be deemed to be secured by any pledge or other
encumbrance on any property of the Company. None of the Company, the Board or the Committee shall
be required to give any security or bond for the performance of any obligation that may be created
by this Plan.
19. Parachute Payment Limitation. Notwithstanding any contrary provision of the Plan,
the Committee may provide in the Award Agreement or in any other agreement with the Participant for
a limitation on the acceleration of vesting and exercisability of unmatured Awards to the extent
necessary to avoid or mitigate the impact of the golden parachute excise tax under Section 4999 of
the Code on the Participant or may provide for a supplemental payment to be made to the Participant
as necessary to offset or mitigate the impact of the golden parachute excise tax on the
Participant. In the event the Award Agreement or other agreement with the Participant does not
contain any contrary provision regarding the method of avoiding or mitigating the impact of the
golden parachute excise tax under Section 4999 of the Code on the Participant, then notwithstanding
any contrary provision of this Plan, the aggregate present value of all parachute payments payable
to or for the benefit of a Participant, whether payable pursuant to this Plan or otherwise, shall
be limited to three times the Participants base amount less one dollar and, to the extent
necessary, the exercisability of an unmatured Award shall be reduced in order that this limitation
not be exceeded. For purposes of this
49
Section 19, the terms parachute payment, base amount and present value shall have the
meanings assigned thereto under Section 280G of the Code. It is the intention of this Section 19
to avoid excise taxes on the Participant under Section 4999 of the Code or the disallowance of a
deduction to the Company pursuant to Section 280G of the Code.
20. Code Section 409A Compliance. The Board intends that any Awards under the Plan satisfy
the requirements of Section 409A of the Code and related regulations and Treasury pronouncements
(Section 409A) to avoid the imposition of excise taxes thereunder. If any provision of the Plan
or an Award Agreement under the Plan would result in the imposition of an excise tax under Section
409A, that provision will be reformed to avoid imposition of the excise tax and no action taken to
comply with Section 409A shall be deemed to impair the rights of any Participant under the Plan or
an Award Agreement under the Plan.
21. Indemnification. The Company shall indemnify and hold harmless any member of the Board or the
Committee and other individuals, including Employees and Directors, performing services on behalf
of the Committee, against any liability, cost or expense arising as a result of any claim asserted
by any person or entity under the laws of any state or of the United States with respect to any
action or failure to act of such individuals taken in connection with this Plan, except claims or
liabilities arising on account of the willful misconduct or bad faith of such Board member,
Committee member or individual.
22. Right to Employment or Service. The granting of any Award shall not impose upon the Company
any obligation to maintain any Participant as an Employee or a Director and shall not diminish the
power of the Company to terminate any Participants employment or service at any time.
23. Governing Law. This Plan and all determinations made and actions taken pursuant hereto, to the
extent not otherwise governed by mandatory provisions of the Code or the securities laws of the
United States, shall be governed by and construed in accordance with the laws of the State of
Texas.
24. Effective Date of Plan. This amendment and restatement of the Plan shall be effective as of
February 12, 2009, subject to approval of this amendment and restatement at the 2009 annual meeting
of the stockholders of the Company. If the stockholders of the Company should fail to so approve
this amendment and restatement of the Plan at that time, this amendment and restatement shall
terminate and cease to be of any further force or effect, and the Plan shall be reinstated in the
form in effect prior to this amendment and restatement, and any grants of awards in excess of those
authorized prior to this amendment and restatement shall be null and void.
Attested to by the Secretary of Administaff, Inc., as
adopted by the Board of Directors effective as of
February 12, 2009.
/s/ Daniel D. Herink
50
PRINT AUTHORIZATION (THIS BOXED
AREA DOES NOT PRINT) To commence printing on this proxy card please sign, date and fax this card
to: 212-709-3287 SIGNATURE: DATE: TIME: FOLD AND DETACH HERE Signature Signature Date NOTE: Please
sign as name appears hereon. Joint owners should each sign. When signing as attorney, executor,
administrator, trustee or guardian, please give full title as such. Please mark your votes as
indicated in this example X
WHEN PROPERLY EXECUTED, THIS PROXY WILL BE VOTED AS DIRECTED. IF NO
DIRECTION IS INDICATED, IT WILL BE VOTED FOR THE PROPOSALS. FOR ALL Nominees: WITHHOLD FOR ALL
*EXCEPTIONS 1. ELECTION OF DIRECTORS FOR AGAINST ABSTAIN FOR AGAINST ABSTAIN 01 Paul J. Sarvadi 02
Austin P. Young (INSTRUCTIONS: To withhold authority to vote for any individual nominee, mark the
Exceptions box above and write that nominees name in the space provided below.) *Exceptions ___2.
To approve the amendment and restatement of the Administaff, Inc. 2001 Incentive Plan. 3. To ratify
the appointment of Ernst & Young LLP as the Companys independent certified public accountants for
the year 2009. Mark Here for Address Change or Comments SEE REVERSE WE ENCOURAGE YOU TO TAKE
ADVANTAGE OF INTERNET OR TELEPHONE VOTING; BOTH ARE AVAILABLE 24 HOURS A DAY, 7 DAYS A WEEK.
Internet and telephone voting is available through 11:59 PM Eastern Time the day prior to the
stockholder meeting date. OR If you vote your proxy by Internet or by telephone, you do NOT need to
mail back your proxy card. To vote by mail, mark, sign and date your proxy card and return it in
the enclosed postage-paid envelope. Your Internet or telephone vote authorizes the named proxies to
vote your shares in the same manner as if you marked, signed and returned your proxy card. INTERNET
http://www.proxyvoting.com/asf Use the Internet to vote your proxy. Have your proxy card in hand
when you access the web site. TELEPHONE 1-866-540-5760 Use any touch-tone telephone to vote your
proxy. Have your proxy card in hand when you call. 43780 ADMINISTAFF, INC. k141606:43780
Administaff, Inc PC 3 3/13/09 3:25 PM Page 1 43780 Administaff, Inc. Proxy Card Pro o f 3
03/13/09 15:24 |
PROXY CARD LANGUAGE ADMINISTAFF, INC. CUSIP 007094105 THIS PROXY IS SOLICITED ON BEHALF OF THE
BOARD OF DIRECTORS For the Annual Meeting of Stockholders of ADMINISTAFF, INC. To be Held on May 5,
2009 The undersigned hereby appoints Richard G. Rawson and Daniel D. Herink, or either of them, as
the lawful agents and proxies of the undersigned (with all the powers the undersigned would possess
if personally present, including full power of substitution), and hereby authorizes them to
represent and to vote, as designated on the reverse side, all the shares of Common Stock of
Administaff, Inc. held of record by the undersigned on March 9, 2009, at the Annual Meeting of
Stockholders of Administaff, Inc., to be held at the Companys Corporate Headquarters, Centre I in
the Auditorium, located at 22900 Hwy. 59 N. (Eastex Freeway), Kingwood, Texas on May 5, 2009 at
3:00 p.m., Central Daylight Saving Time, or any reconvened meeting after an adjournment thereof. It
is understood that when properly executed, this proxy will be voted in the manner directed herein
by the undersigned Stockholder. Where no choice is specified by the Stockholder, the proxy will be
voted FOR the Proposals 1, 2 and 3, and in the discretion of the persons named herein on all
other matters that may properly come before the Annual Meeting. (Continued and to be marked, dated
and signed, on the other side) Address Change/Comments (Mark the corresponding box on the reverse
side) FOLD AND DETACH HERE BNY MELLON SHAREOWNER SERVICES P.O. BOX 3550 SOUTH HACKENSACK, NJ
07606-9250 43780 You can now access your BNY Mellon Shareowner Services account online. Access your
BNY Mellon Shareowner Services shareholder/stockholder account online via Investor ServiceDirect®
(ISD). The transfer agent for Administaff, Inc., now makes it easy and convenient to get current
information on your stockholder account. View account status View payment history for dividends
View certificate history Make address changes View book-entry information Obtain a duplicate 1099
tax form Establish/change your PIN Visit us on the web at http://www.bnymellon.com/shareowner/isd
For Technical Assistance Call 1-877-978-7778 between 9am-7pm Monday-Friday Eastern Time
www.bnymellon.com/shareowner/isd Investor ServiceDirect® Available 24 hours per day, 7 days per
week TOLL FREE NUMBER: 1-800-370-1163 Choose MLinkSM for fast, easy and secure 24/7 online access
to your future proxy materials, investment plan statements, tax documents and more. Simply log on
to Investor ServiceDirect® at www.bnymellon.com/shareowner/isd where step-by-step instructions will
prompt you through enrollment. |