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OMB APPROVAL |
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OMB Number:
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3235-0059 |
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Expires:
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January 31, 2008 |
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UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934 (Amendment No. )
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Filed by the Registrant
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Filed by a Party other than the Registrant
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Check the appropriate box: |
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o Preliminary Proxy Statement |
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Confidential, for Use of the Commission Only (as permitted by
Rule 14a-6(e)(2)) |
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x Definitive Proxy Statement |
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o Definitive Additional Materials |
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Soliciting Material Pursuant to §240.14a-12 |
Administaff, Inc.
(Name
of Registrant as Specified In Its Charter)
(Name
of Person(s) Filing Proxy Statement, if other than the
Registrant)
Payment of Filing Fee (Check the appropriate box):
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x No fee required. |
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Fee computed on table below per Exchange Act Rules 14a-6(i)(4) and
0-11. |
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1) Title of each class of securities to which transaction applies: |
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2) Aggregate number of securities to which transaction applies: |
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3) Per unit price or other underlying value of transaction computed
pursuant to Exchange Act Rule 0-11 (set forth the amount on which the
filing fee is calculated and state how it was determined): |
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4) Proposed maximum aggregate value of transaction: |
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o Fee paid previously with preliminary materials. |
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o Check box if any part of the fee is offset as provided by Exchange Act
Rule 0-11(a)(2) and identify the filing for which the offsetting fee
was paid previously. Identify the previous filing by registration
statement number, or the Form or Schedule and the date of its filing. |
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1) Amount Previously Paid: |
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2) Form, Schedule or Registration Statement No.: |
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SEC 1913 (02-02) |
Persons who are to respond to the collection of information
contained in this form are not required to respond unless the form displays a currently valid
OMB control number. |
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Paul J. Sarvadi |
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Chairman of the Board |
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and Chief Executive Officer |
March 27,
2006
Dear Stockholder:
On behalf of your Board of Directors and management, you are cordially invited to attend the Annual
Meeting of Stockholders to be held at Administaffs Corporate Headquarters, Centre I in the
Auditorium, located at 22900 Hwy. 59 N. (Eastex Freeway), Kingwood, Texas 77339, on May 3, 2006 at
4:00 p.m.
It is important that your shares are represented at the meeting. Whether or not you plan to attend
the meeting, please complete and return the enclosed proxy card in the accompanying envelope or
vote using the telephone or Internet procedures that may be provided to you. Please note that
voting using any of these methods will not prevent you from attending the meeting and voting in
person.
You will find information regarding the matters to be voted on at the meeting in the following
pages. Our 2005 Annual Report to Stockholders is also enclosed with these materials.
Your interest in Administaff is appreciated, and we look forward to seeing you on May 3rd.
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Sincerely, |
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Paul J. Sarvadi
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Chairman of the Board and Chief Executive Officer |
TABLE OF CONTENTS
ADMINISTAFF, INC.
A Delaware Corporation
19001 Crescent Springs Drive
Kingwood, Texas 77339-3802
NOTICE OF ANNUAL MEETING OF STOCKHOLDERS
To Be Held May 3,
2006
Kingwood, Texas
The Annual Meeting of the Stockholders of Administaff, Inc., a Delaware corporation (the
Company), will be held at the Companys Corporate Headquarters in the Auditorium in Centre I,
located at 22900 Hwy. 59 N. (Eastex Freeway), Kingwood, Texas 77339, on May 3, 2006 at 4:00 p.m.,
Central Daylight Savings Time, for the following purposes:
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1. |
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To elect two Class II directors to serve until the 2009 Annual Meeting of
Stockholders or until their successors have been elected and qualified. |
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2. |
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To approve the amendment and restatement of the 2001 Incentive Plan. |
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To ratify the appointment of Ernst & Young LLP as the Companys independent
public accountants for the year ending December 31, 2006. |
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To act upon such other business as may properly come before the meeting or any
reconvened meeting after an adjournment thereof. |
Only stockholders of record at the close of business on March 6, 2006 are entitled to notice
of, and to vote at, the meeting.
It is important that your shares be represented at the Annual Meeting of Stockholders
regardless of whether you plan to attend. Therefore, please mark, sign, date and return the
enclosed proxy. If you are present at the meeting, and wish to do so, you may revoke the proxy and
vote in person.
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By Order of the Board of Directors |
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John H. Spurgin, II |
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Senior Vice President, Legal, |
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General Counsel and Secretary |
March 27, 2006
Kingwood, Texas
2
ADMINISTAFF, INC.
A Delaware Corporation
19001 Crescent Springs Drive
Kingwood, Texas 77339-3802
PROXY STATEMENT
The accompanying proxy is solicited by the Board of Directors of Administaff, Inc., a Delaware
corporation (the Company), for use at the 2006 Annual Meeting of Stockholders to be held on May
3, 2006, and at any reconvened meeting after an adjournment thereof. The Annual Meeting of
Stockholders will be held at 4:00 p.m., Central Daylight Savings Time, at the Companys Corporate
Headquarters, Centre I in the Auditorium located at 22900 Hwy. 59 N. (Eastex Freeway), Kingwood,
Texas 77339.
Stockholders of record may vote in one of four ways:
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by attending the meeting and voting in person; |
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by signing, dating and returning your proxy in the envelope provided; |
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by submitting your proxy on the Internet at the address listed on your proxy card; or |
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by submitting your proxy using the toll-free number listed on your proxy card. |
If your shares are held in an account at a brokerage firm or bank, you may submit your voting
instructions by signing and timely returning the enclosed voting instruction form, by Internet at
the address shown on your voting instruction form, by telephone using the toll-free number shown on
that form, or by providing other proper voting instructions to the registered owner of your shares.
If you either return your signed proxy or submit your proxy using the Internet or telephone
procedures that may be available to you, your shares will be voted as you direct. If the
accompanying proxy is properly executed and returned, but no voting directions are indicated
thereon, the shares represented thereby will be voted FOR each of the proposals set forth in this
proxy statement. In addition, the proxy confers discretionary authority to the persons named in
the proxy authorizing those persons to vote, in their discretion, on any other matters properly
presented at the Annual Meeting of Stockholders. The Board of Directors is not currently aware of
any such other matters. Any stockholder of record giving a proxy has the power to revoke it at any
time before it is voted by (i) submitting written notice of revocation to the Secretary of the
Company at the address listed above, (ii) submitting another proxy that is properly signed and
later dated, (iii) voting again on the Internet or by telephone, or (iv) voting in person at the
Annual Meeting. Stockholders who hold their shares through a nominee or broker are invited to
attend the meeting but must obtain a signed proxy from the broker in order to vote in person.
The expense of preparing, printing and mailing proxy materials to the Companys stockholders
will be borne by the Company. The Companys transfer agent, Mellon Investor Services, LLC, will
assist in the solicitation of proxies from stockholders at a fee of approximately $500 plus
reimbursement of reasonable out-of-pocket expenses. In addition, proxies may be solicited
personally or by telephone by officers or employees of the Company, none of whom will receive
additional compensation. The Company will also reimburse brokerage houses and other nominees for
their reasonable expenses in forwarding proxy materials to beneficial owners of the Companys
Common Stock.
The approximate date on which this proxy statement and the accompanying proxy card will first
be sent to stockholders is March 27, 2006.
At the close of business on March 6, 2006, the record date for the determination of
stockholders of the Company entitled to receive notice of, and to vote at, the 2006 Annual Meeting
of Stockholders or any reconvened meeting after an adjournment thereof, 27,527,765 shares of the
Companys Common Stock, par value $0.01 per share (the Common Stock), were outstanding. Each
share of Common Stock is entitled to one vote upon each of the matters to be voted on at the
meeting. The presence, in person or by proxy, of a majority of the outstanding shares of Common
Stock is required for a quorum. If a
3
quorum is present at the meeting, under the Companys bylaws, action on a matter (other than the
election of directors) shall be approved if the votes cast in favor of the matter exceed the votes
cast opposing the matter. In addition, under the rules of the New York Stock Exchange, votes
representing more than 50% of the Companys outstanding shares of Common Stock must be cast on the
proposal to approve the amendment and restatement of the 2001 Incentive Plan. Directors of the
Company shall be elected by a plurality vote. In determining the number of votes cast, shares
abstaining from voting or not voted on a matter will not be treated as votes cast. Accordingly,
although proxies containing broker non-votes (which result when a broker holding shares for a
beneficial owner has not received timely voting instructions on certain matters from such
beneficial owner) are considered shares present in determining whether there is a quorum present
at the Annual Meeting, they are not treated as votes cast with respect to any matter. Thus, broker
non-votes will have the effect of a vote against the proposal to approve the amendment and
restatement of the 2001 Incentive Plan if votes representing fewer than 50% of the Companys
outstanding stock are cast on the proposal, but will not affect the outcome of the voting on any
other proposal.
4
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT
The table below sets forth, as of March 6, 2006, certain information with respect to the
shares of Common Stock beneficially owned by (i) each person known by the Company to beneficially
own five percent or more of the Common Stock, (ii) each director and director nominee of the
Company, (iii) each of the executive officers of the Company identified under the caption
Compensation, and (iv) all directors, director nominees and executive officers of the Company as
a group.
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Amount and |
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Nature of |
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Beneficial |
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Percent |
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Name of Beneficial Owner |
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Ownership (1) |
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Of Class |
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Michael W. Brown |
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66,563 |
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* |
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Jack M. Fields, Jr. |
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32,524 |
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* |
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Eli Jones |
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6,311 |
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* |
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Paul S. Lattanzio |
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53,021 |
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* |
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Gregory E. Petsch |
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15,375 |
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* |
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Richard G. Rawson |
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1,475,778 |
(2) |
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5.3 |
% |
Paul J. Sarvadi |
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2,686,148 |
(3) |
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9.6 |
% |
Austin P. Young |
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22,500 |
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* |
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A. Steve Arizpe |
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324,391 |
(4) |
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* |
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Jay E. Mincks |
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256,580 |
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* |
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John H. Spurgin, II |
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28,400 |
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* |
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EARNEST Partners, L.L.C. |
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4,422,891 |
(5) |
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16.1 |
% |
AXA Financial, Inc. |
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1,510,730 |
(6) |
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5.5 |
% |
Goldman Sachs Asset Management, L.P. |
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2,553,252 |
(7) |
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9.3 |
% |
Executive Officers and Directors as a group (12 persons) |
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5,064,362 |
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17.4 |
% |
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Represents less than 1%. |
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(1) |
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Except as otherwise indicated, each of the stockholders has sole voting and investment power
with respect to the securities shown to be owned by such stockholder. The address for each
officer and director is in care of Administaff, Inc., 19001 Crescent Springs Drive, Kingwood,
Texas 77339-3802. |
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The number of shares of common stock beneficially owned by each person includes options
exercisable on March 6, 2006 or within 60 days after March 6, 2006 and excludes options not
exercisable within 60 days after March 6, 2006. The number of shares of common stock
beneficially owned by each person also includes unvested shares of restricted stock. Each
owner of restricted stock has the right to vote his or her shares but may not transfer them
until they have vested. |
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Unvested |
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Options |
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Restricted |
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Name of Beneficial Owner |
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Exercisable |
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Not Exercisable |
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Stock |
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Michael W. Brown |
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52,500 |
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-0- |
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-0- |
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Jack M. Fields, Jr. |
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17,500 |
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-0- |
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-0- |
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Eli Jones |
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-0- |
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-0- |
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-0- |
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Paul S. Lattanzio |
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15,000 |
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-0- |
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-0- |
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Gregory E. Petsch |
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15,000 |
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-0- |
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-0- |
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Richard G. Rawson |
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308,037 |
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-0- |
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13,267 |
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Paul J. Sarvadi |
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428,167 |
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-0- |
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26,667 |
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Austin P. Young |
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22,500 |
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-0- |
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-0- |
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A. Steve Arizpe |
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301,800 |
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-0- |
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13,267 |
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Jay E. Mincks |
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242,186 |
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-0- |
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10,600 |
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John H. Spurgin, II |
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20,000 |
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-0- |
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8,400 |
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5
(2) |
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Includes 550,966 shares owned by the RDKB Rawson LP, 480,402 shares owned by the R&D Rawson
LP, 350 shares owned by Dawn M. Rawson (spouse), 50 shares owned by Kimberly Rawson (daughter)
and 50 shares owned by Barbie Rawson (daughter). Mr. Rawson shares voting and investment
power with respect to 450 shares owned by his wife and daughters. |
(3) |
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Includes 1,500,000 shares owned by Our Ship Limited
Partnership, Ltd., 681,870 shares owned
by the Sarvadi Childrens Partnership, Ltd., 56,467 shares owned by Paul J. Sarvadi and Vicki
D. Sarvadi, JT TEN and 19,644 shares owned by six education trusts established for the benefit
of the children of Paul J. Sarvadi. Mr. Sarvadi shares voting and investment power over all
such shares with his wife, Vicki D. Sarvadi. |
(4) |
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Includes 4,390 shares owned by A. Steve Arizpe and Charissa
Arizpe (spouse). Mr. Arizpe shares voting and investment power over all such shares with his wife. |
(5) |
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Based on a Schedule 13G filed with the Securities and Exchange Commission on February 3,
2006. EARNEST Partners, L.L.C.s address is 75 Fourteenth Street, Suite 2300, Atlanta,
Georgia 30309. EARNEST Partners, L.L.C. has sole voting power with respect to 1,610,352
shares, shared voting power with respect to 1,522,339 shares and sole dispositive power with
respect to 4,422,891 shares. |
(6) |
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Based on a Schedule 13G filed with the Securities and Exchange Commission on February 14,
2006. AXA Financial, Inc.s address is 1290 Avenue of the Americas, New York, New York 10104. |
(7) |
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Based on a Schedule 13G filed with the Securities and Exchange Commission on January 31,
2006. Goldman Sachs Asset Management, L.P.s address is 32 Old Slip, New York, New York
10005. Goldman Sachs Asset Management, L.P. has sole voting power with respect to 1,909,312
shares, shared voting power with respect to 0 shares and sole dispositive power with respect
to 2,553,252 shares. |
6
PROPOSAL NUMBER 1:
ELECTION OF DIRECTORS
General
The Companys Certificate of Incorporation and Bylaws provide that the number of directors on
the Board shall be fixed from time to time by the Board of Directors but shall not be less than
three nor more than 15 persons. The number of members constituting the Board of Directors is
currently fixed at eight.
In accordance with the Certificate of Incorporation of the Company, the members of the Board
of Directors are divided into three classes and are elected for a term of office expiring at the
third succeeding annual stockholders meeting following their election to office, or until a
successor is duly elected and qualified. The Certificate of Incorporation also provides that such
classes shall be as nearly equal in number as possible. The terms of office of the Class I, Class
II and Class III directors expire at the Annual Meeting of Stockholders in 2008, 2006 and 2007,
respectively.
The term of office of each of the current Class II directors expires at the time of the 2006
Annual Meeting of Stockholders, or as soon thereafter as their successors are elected and
qualified. Messrs. Sarvadi and Young have been nominated to serve an additional three-year term as
Class II directors. Both nominees have consented to be named in this proxy statement and to serve
as a director if elected.
It is the intention of the person or persons named in the accompanying proxy card to vote for
the election of both nominees named below unless a stockholder has withheld such authority. The
affirmative vote of a plurality of the votes cast by holders of the Common Stock present in person
or by proxy at the 2006 Annual Meeting of Stockholders is required for election of the nominees.
If, at the time of or prior to the 2006 Annual Meeting of Stockholders, either of the nominees
should be unable or decline to serve, the discretionary authority provided in the proxy may be used
to vote for a substitute or substitutes designated by the Board of Directors. The Board of
Directors has no reason to believe that any substitute nominee or nominees will be required. No
proxy will be voted for a greater number of persons than the number of nominees named herein.
Nominees Class II Directors (For Terms Expiring at the 2009 Annual Meeting)
Paul J. Sarvadi. Mr. Sarvadi, age 49, Chairman of the Board and Chief Executive Officer and
co-founder of the Company and its subsidiaries, is a Class II director and has been a director and
Chairman of the Board since the Companys inception in 1986. He has also served as the Chief
Executive Officer of the Company since 1989. He also served as President of the Company from 1989
until August 21, 2003. Prior to that, he served as Vice President and Treasurer of the Company
from its inception in 1986 until April 1987, and then as Vice President from April 1987 until 1989.
He attended Rice University and the University of Houston prior to starting and operating several
small companies. Mr. Sarvadi has served as President of NAPEO and was a member of its Board of
Directors for five years. He also served as President of the Texas Chapter of the NAPEO for three
of the first four years of its existence. Mr. Sarvadi serves on the Board of Trustees of the
DePelchin Childrens Center in Houston. In 1995, Mr. Sarvadi was selected as Houstons Ernst &
Young Entrepreneur of the Year for service industries and in 2001, he was selected as the 2001
National Ernst & Young Entrepreneur of the Year for service industries. In 2004, he received the
Conn Family Distinguished New Venture Leader Award from Mays Business School at Texas A&M
University.
Austin P. Young. Mr. Young, age 65, joined the Company as a Class II director in January
2003. Mr. Young served as Senior Vice President, Chief Financial Officer and Treasurer of CellStar
Corporation from 1999 to December 2001 when he retired. From 1996 to 1999, he served as Executive
Vice President Finance and Administration of Metamor Worldwide, Inc. Mr. Young also held the
position of Senior Vice President and Chief Financial Officer of American General Corporation for
over eight years and was a partner in the Houston and New York offices of KPMG before joining
American General. Mr. Young currently serves as a Director and Chairman of the Audit Committees of
Tower Group, Inc., Amerisafe, Inc., and Houston Zoo, Inc. He is a member of the Houston and State
Chapters of the Texas Society of CPAs, the American Institute of CPAs, and the Financial Executives
Institute. He holds an accounting degree from the University of Texas.
7
THE BOARD OF DIRECTORS RECOMMENDS THAT STOCKHOLDERS VOTE FOR THE ELECTION OF EACH OF THE
ABOVE-NAMED NOMINEES, AND PROXIES EXECUTED AND RETURNED WILL BE SO VOTED UNLESS CONTRARY
INSTRUCTIONS ARE INDICATED THEREON.
Directors Remaining in Office
Michael W. Brown. Mr. Brown, age 60, joined the Company as a Class I director in November
1997. Mr. Brown is the past Chairman of the Nasdaq Stock Market Board of Directors and a past
governor of the National Association of Securities Dealers. Mr. Brown joined Microsoft Corporation
in 1989 as its Treasurer and became its Chief Financial Officer in 1993, in which capacity he
served until his retirement in July 1997. Prior to joining Microsoft, Mr. Brown spent 18 years
with Deloitte & Touche LLP. Mr. Brown is also a director of EMC Corporation, 360networks, FatKat,
Inc., Pipeline Financial Group, Inc., DayJet Corporation, Double LLC, and West Sound Management,
LLC, and is a member of the Thomas Weisel Partners Advisory Board, the University of Washington
Business School Advisory Board and the Particle Economics Research Institute. Mr. Brown holds a
Bachelor of Science in Economics from the University of Washington in Seattle.
Jack M. Fields, Jr. Mr. Fields, age 54, joined the Company as a Class III director in
January 1997 following his retirement from the United States House of Representatives, where he
served for 16 years. During 1995 and 1996, Mr. Fields served as Chairman of the House
Telecommunications and Finance Subcommittee, which has jurisdiction and oversight of the Federal
Communications Commission and the Securities and Exchange Commission. Mr. Fields has been Chief
Executive Officer of the Twenty-First Century Group in Washington, D.C. since January 1997. Mr.
Fields also serves on the Board of Directors for AIM Mutual Funds and the Discovery Channel
Global Education Fund. Mr. Fields earned a Bachelor of Arts in 1974 from Baylor University, and
graduated from Baylor Law School in 1977.
Eli Jones. Dr. Jones, age 44, joined the Company as a Class I director in April 2004. Dr.
Jones has been an Associate Professor of Marketing at the University of Houston since 2002 and was
an Assistant Professor at the University of Houston from 1997 until 2002. He taught at Texas A&M
University for several years before joining the faculty of the University of Houston. He currently
serves as the Executive Director of the Program for Excellence in Selling and the Sales Excellence
Institute at the University of Houston. Dr. Jones also serves on the Board of Directors of
Dovarri, a CRM company based in Houston, and on the editorial review boards of the Journal of
Personal Selling and Sales Management and Industrial Marketing Management. He has conducted
research and published articles on sales and sales management topics in major journals and is the
co-author of a sales textbook, Selling ASAP, and Strategic Sales Leadership, a professional book.
Dr. Jones is also an ad hoc reviewer for the Journal of the Academy of Marketing Science, Journal
of Business Research, American Marketing Association, and the National Conference in Sales
Management. Before becoming a professor, Dr. Jones worked in sales and sales management for three
Fortune 100 companies: Quaker Oats, Nabisco, and Frito-Lay. He received his Bachelor of Science
degree in Journalism in 1982, his MBA in 1986, and his Ph.D. in 1997 from Texas A&M University.
Paul S. Lattanzio. Mr. Lattanzio, age 42, has been a Class III director of the Company since
1995. Mr. Lattanzio joined Bear Stearns, Inc. in July 2003 as a Senior Managing Director and head
of Bear Growth Capital Partners, a private equity group. He previously served as a Managing
Director for TD Capital Communications Partners (f/k/a Toronto Dominion Capital), a venture capital
investment firm, from July 1999 until July 2002. From February 1998 to March 1999, he was a
co-founder and Senior Managing Director of NMS Capital Management, LLC, a $600 million private
equity fund affiliated with NationsBanc Montgomery Securities. Prior to NMS Capital, Mr. Lattanzio
served in several positions with various affiliates of Bankers Trust New York Corporation for over
13 years, most recently as a Managing Director of BT Capital Partners, Inc. for more than five
years. Mr. Lattanzio has experience in a variety of investment banking disciplines, including
mergers and acquisitions, private placements and restructuring. Mr. Lattanzio also serves on the
Board of Directors of Harlem Furniture, LLC, Avid Health, Inc., New Chapter, Inc. and Dairyland
Corp. Mr. Lattanzio received his Bachelor of Science in Economics with honors from the University
of Pennsylvanias Wharton School of Business in 1984.
Gregory E. Petsch. Mr. Petsch, age 55, joined the Company as a Class I director in October
2002. He retired from Compaq Computer Corporation in 1999 where he had held various positions
since 1983, most recently as Senior Vice President of Worldwide Manufacturing and Quality since
1991. Prior to joining Compaq, he worked for 10 years for Texas Instruments. In 1992, Mr. Petsch
was voted Manufacturing Executive of the Year by Upside Magazine, and in 1993 1995 he was
nominated Whos Who of Global Business Leaders. He is founder and President of Godsmoneyman
Ministries and a board member of Culture Shapers. He earned a Bachelor of Business Technology
degree from the University of Houston in 1978.
8
Richard G. Rawson. Mr. Rawson, age 57, President of the Company and its subsidiaries, is a
Class III director and has been a director of the Company since 1989. He has been President since
August 2003. Before being elected President, he served as Executive Vice President of
Administration, Chief Financial Officer and Treasurer of the Company from February 1997 until
August 2003. Prior to that, he served as Senior Vice President, Chief Financial Officer and
Treasurer of the Company since 1989. Prior to joining the Company in 1989, Mr. Rawson served as a
Senior Financial Officer and Controller for several companies in the manufacturing and seismic data
processing industries. Mr. Rawson previously served the National Association of Professional
Employer Organizations (NAPEO) as President (1999-2000), First Vice President, Second Vice
President and Treasurer. In addition, he previously served as Chairman of the Accounting Practices
Committee of NAPEO for five years. Mr. Rawson has a Bachelor of Business Administration in finance
from the University of Houston.
9
CORPORATE GOVERNANCE MATTERS
Determinations of Director Independence
Under rules of the New York Stock Exchange, the Company must have a majority of independent
directors. No board member qualifies as independent unless the Board of Directors affirmatively
determines that the director has no material relationship with the Company (either directly or as a
partner, shareholder or officer of an organization that has a relationship with the Company). In
evaluating each directors independence, the Board of Directors considered all relevant facts and
circumstances and relationships and transactions between each director, her or his family members
or any business, charity or other entity in which the director has an interest on the one hand, and
the Company, its affiliates, or the Companys senior management on the other. As a result of this
review, the Board of Directors affirmatively determined that all of the Companys directors are
independent from the Company and its management with the exception of Messrs. Sarvadi and Rawson,
both of whom are members of the senior management of the Company.
The Board of Directors has considered what types of disclosure should be made relating to the
process of determining director independence. To assist the Board in making disclosures regarding
its determinations of independence, the Board has adopted categorical standards as permitted under
the listing standards of the New York Stock Exchange. These categorical standards deal only with
what types of relationships need to be disclosed and not whether a particular director is
independent. The Board considers all relevant facts and circumstances in determining whether a
director is independent. However, the relationships satisfying the categorical standards are not
required to be disclosed or separately discussed in our proxy statement. A relationship satisfies
the categorical standards adopted by the board if it:
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is not a relationship that would preclude a determination of independence under
Section 303A.02(b) of the New York Stock Exchange Listed Company Manual; |
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consists of charitable contributions by Administaff to an organization where a
director is an executive officer and does not exceed the greater of $1 million or 2% of
the organizations gross revenue in any of the last three years; and |
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|
is not required to be, and it is not otherwise, disclosed in Administaffs annual
proxy statement. |
Mr. Fields owns two companies that are clients of the Company. In 2005, Twenty-First Century
Group, which is a Washington, D.C. based lobbying firm owned by Mr. Fields, paid comprehensive
service fees of $1,299,286 ($108,434 net of payroll costs) to the Company, and Dos Angeles, L.P., a
cattle and hunting property owned by Mr. Fields, paid comprehensive service fees of $71,040
($26,140 net of payroll costs) to the Company. The Board of Directors has determined that these
relationships are not material. In making this determination, the Board considered the facts that:
(i) the two companies pay comprehensive service fees on the same basis as all other Company
clients, with no discounts; and (ii) payments net of payroll costs made by each company were less
than 2% of such companys revenues and less than 0.1% of Administaffs revenues in each of the last
three fiscal years.
You can access the Companys Corporate Governance Guidelines in their entirety on the
Companys website at www.administaff.com under Corporate Governance in the Company Information
section.
Committees of the Board of Directors
The Board of Directors has appointed three committees: the Finance, Risk Management and Audit
Committee; the Compensation Committee; and the Nominating and Corporate Governance Committee.
The members of the Finance, Risk Management and Audit Committee are Mr. Young, who serves as
Chairperson, Mr. Lattanzio and Mr. Brown. All three members are independent under the standards
of The New York Stock Exchange and Securities and Exchange Commission Regulations. In addition,
the Board of Directors has determined that Mr. Young is an audit committee financial expert as
such term is defined in Item 401(h) of Regulation S-K promulgated by the Securities and Exchange
Commission. The Finance, Risk Management and Audit Committee assists the Board in fulfilling its
responsibility to oversee the financial affairs, risk management, accounting and financial
reporting processes and audits of financial statements of the Company by reviewing and monitoring:
(i) the financial affairs of the Company; (ii) the integrity of the Companys financial statements
and internal controls; (iii) the Companys compliance with legal and regulatory requirements; (iv)
the independent auditors qualifications and independence; (v) the performance of the personnel
responsible for the
10
Companys internal audit function and the independent auditors; and (vi) the Companys
policies and procedures with respect to risk management, as well as other matters that may come
before it as directed by the Board of Directors.
The members of the Compensation Committee are Mr. Fields, who serves as Chairperson, Dr. Jones
and Mr. Petsch. All three members are independent under the standards of The New York Stock
Exchange. The Compensation Committee: (i) oversees and administers the Companys compensation
policies, plans and practices; and (ii) prepares the annual report required by the rules of the
Securities and Exchange Commission on executive compensation for inclusion in the Companys annual
proxy statement. To carry out these purposes, the Compensation Committee evaluates the performance
of and determines the compensation for senior management, administers the Companys compensation
programs, and performs such other duties as may from time to time be directed by the Board of
Directors.
The members of the Nominating and Corporate Governance Committee are all of the outside
directors: Mr. Petsch, who serves as Chairperson; Mr. Brown; Mr. Fields; Dr. Jones; Mr. Lattanzio;
and Mr. Young. All members of the Nominating and Corporate Governance Committee are independent
under the standards of The New York Stock Exchange. The Nominating and Corporate Governance
Committee: (i) identifies individuals qualified to become Board members, consistent with the
criteria for selection approved by the Board; (ii) recommends to the Board a slate of director
nominees to be elected by the stockholders at the next annual meeting of stockholders and, when
appropriate, director appointees to take office between annual meetings; (iii) develops and
recommends to the Board a set of corporate governance guidelines for the Company; and, (iv)
oversees the evaluation of the Board and management.
The charters for each of the three committees, which have been adopted by the Board of
Directors, contain a detailed description of the respective committees duties and responsibilities
and are available under Corporate Governance in the Company Information section on the Companys
website at www.administaff.com. The Finance, Risk Management and Audit Committee charter is also
attached as Appendix A to this proxy statement.
Selection of Nominees for the Board of Directors
Identifying Candidates
The Nominating and Corporate Governance Committee solicits ideas for potential Board
candidates from a number of sources including members of the Board of Directors, executive officers
of the Company, individuals personally known to the members of the Board of Directors, and
research. The Nominating and Corporate Governance Committee also has sole authority to select and
compensate a third-party executive search firm to help identify candidates, if it deems advisable.
In addition, the Nominating and Corporate Governance Committee will consider candidates for the
Board submitted by stockholders. Any such submissions should include the candidates name and
qualifications for Board membership and should be directed to the Corporate Secretary of
Administaff at 19001 Crescent Springs Drive, Kingwood, Texas 77339. Although the Nominating and
Corporate Governance Committee does not require the stockholder to submit any particular
information regarding the qualifications of the stockholders candidate, the level of consideration
that the Nominating and Corporate Governance Committee will give to the stockholders candidate
will be commensurate with the quality and quantity of information about the candidate that the
nominating stockholder makes available to the Committee. The Nominating and Corporate Governance
Committee will consider all candidates identified through the processes described above, and will
evaluate each of them on the same basis.
In addition, the Bylaws of the Company permit stockholders to nominate directors for election
at an annual stockholders meeting whether or not such nominee is submitted to and evaluated by the
Nominating and Corporate Governance Committee. To nominate a director using this process, the
stockholder must follow the procedures described under Additional Information Advance Notice
Required for Stockholder Nominations and Proposals below.
Evaluating Candidates
Each candidate must meet certain minimum qualifications, including:
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the ability to represent the interests of all stockholders of the Company and not
just one particular constituency; |
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independence of thought and judgment; |
11
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the ability to dedicate sufficient time, energy and attention to the performance of
her or his duties, taking into consideration the prospective nominees service on other
public company boards; and |
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the skills and expertise of the prospective nominee are complementary to the
existing Board members skills; in this regard, the Board of Directors will consider
the Boards need for operational, sales, management, financial, governmental or other
relevant expertise. |
In addition, the Nominating and Corporate Governance Committee considers other qualities
that it may deem to be desirable from time to time, such as the extent to which the prospective
nominee contributes to the diversity of the Board of Directorswith diversity being construed
broadly to include a variety of perspectives, opinions, experiences and backgrounds. The
Nominating and Corporate Governance Committee may also consider the ability of the prospective
nominee to work with the then-existing interpersonal dynamics of the Board of Directors and her or
his ability to contribute to the collaborative culture among Board members.
Based on this initial evaluation, the Chairman of the Nominating and Corporate Governance
Committee will determine whether to interview the nominee, and if warranted, will recommend that
one or more members of the Committee, other members of the Board and senior management, as
appropriate, interview the nominee in person or by telephone. After completing this evaluation and
interview process, the Committee makes a recommendation to the full Board of Directors as to the
persons who should be nominated by the Board of Directors, and the Board of Directors determines
the nominees after considering the recommendation of the Nominating and Corporate Governance
Committee.
Information Regarding Meetings
During 2005, the Finance, Risk Management and Audit Committee had 11 meetings, the
Compensation Committee had six meetings, the Nominating and Corporate Governance Committee had one
meeting, and the Board of Directors had seven meetings. All of the members of the Board
participated in more than 75% of the meetings of the Board and Committees of which they were
members during the fiscal year ended December 31, 2005 except that Mr. Brown participated in
approximately 30% of the meetings of the Board and the Finance, Risk Management and Audit
Committee.
The Company expects its Board members to attend the Annual Meeting of the Stockholders. Last
year six of the Companys eight directors attended the Annual Meeting of the Stockholders.
Executive Sessions of the Board of Directors and the Presiding Director
The Companys non-management directors hold executive sessions at which the Companys
management is not in attendance at each regularly scheduled Board meeting. The Chairperson of the
Nominating and Corporate Governance Committee, currently Mr. Petsch, serves as presiding director
at the executive sessions. In the absence of the Chairperson, a majority of the members present at
the executive session will appoint a member to preside at the meeting.
Code of Business Conduct and Ethics
The Board of Directors has adopted a Code of Business Conduct and Ethics, which meets the
requirements of Rule 303A.10 of the New York Stock Exchange Listed Company Manual and Item 406 of
Regulation S-K. You can access the Companys Code of Business Conduct and Ethics on the Companys
website at www.administaff.com under Corporate Governance in the Company Information section. Any
stockholder who so requests may obtain a printed copy of the Code of Business Conduct and Ethics by
contacting Ruth Holub, Investor Relations Specialist, Administaff, Inc., 19001 Crescent Springs
Drive, Kingwood, Texas 77339. Changes in and waivers to the Code of Business Conduct and Ethics
for the Companys directors, executive officers and certain senior financial officers will be
posted on the Companys Internet website within five business days and maintained for at least 12
months.
Stockholder Communications
Stockholders and other interested parties may communicate directly with the entire Board of
Directors or the non-management directors as a group by sending an email to
directors@administaff.com. In the subject line of the email, please specify whether the
communication is addressed to the entire Board of Directors or to the non-management directors and
the message will be directly routed to the named group without any screening.
12
COMPENSATION
Director Compensation
Directors who are employees of the Company receive no additional compensation for serving on
the Board of Directors. Non-employee directors of the Company are compensated as shown in the
table below.
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Nominating and |
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Corporate |
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Compensation |
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Finance, Risk Management and |
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Governance |
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|
Board |
|
Committee |
|
Audit Committee |
|
Committee |
|
Annual retainers
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|
$ |
30,000 |
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|
$ |
2,000 |
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|
$ |
3,000 |
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None
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Annual Committee |
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|
N/A |
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|
$ |
3,000 |
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|
$ |
6,000 |
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$ |
3,000 |
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Chair Fees
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Meeting Fees
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$2,000 in person,
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$750 in person,
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$1,500 in person,
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N/A |
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$1,000
telephonically
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$325 telephonically
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$750 telephonically(1)
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(1) |
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These fees are also paid to the Chairman for meetings attended with the Companys
management or auditors between regular meetings. |
Each outside director is also reimbursed for reasonable expenses incurred in serving as a
director. All compensation can be taken in cash or Common Stock, at the directors option. In
addition, pursuant to the Companys 2001 Incentive Plan, each non-employee director automatically
receives, on the date such person first becomes a director, a grant of nonqualified options to
purchase 7,500 shares of Common Stock, which have a term of 10 years and vest in increments of
one-third of the total grant on the first, second and third anniversaries of the grant. In
addition, following each annual meeting of the Companys stockholders, each non-employee director
who was not initially elected at such meeting, currently receives an annual grant of nonqualified
options to purchase an additional 5,000 shares of Common Stock, all of which have a term of 10
years and are immediately vested and exercisable on the date of grant. The exercise price of all
such options is the closing sale price on the New York Stock Exchange of the Common Stock on the
date the options are granted.
If Proposal 2 is adopted, the Plan will be amended and restated to provide that each person
who is initially appointed or elected as a director of the Company shall receive a grant of shares
of restricted Common Stock on the date of election or appointment with an aggregate fair market
value, determined the date prior to the date of grant, of $75,000, rounded up to the next higher
whole share amount in the case of a fractional share amount, and such restricted Common Stock shall
vest as to one-third of the shares on each anniversary of its grant date, in lieu of an option to
purchase 7,500 shares of Common Stock at an exercise price per share equal to the fair market value
of the Common Stock on the date of grant which also vested as to one-third of the shares on each
anniversary of its grant date. In addition, the Plan will be amended and restated to provide that
each non-employee director shall receive on the date of each annual meeting of the Companys
stockholders (unless first elected or appointed at such meeting), in lieu of an immediately vested
and exercisable option to purchase 5,000 shares of Common Stock, a grant of shares of Common Stock
with an aggregate fair market value, determined the date prior to the date of grant, of $50,000, or
each non-employee director may elect to receive an immediately vested and exercisable option to
purchase a number of shares of Common Stock which has an aggregate value, determined the date prior
to the date of grant, of $50,000, calculated using the valuation methodology most recently utilized
by the Company for purposes of financial statement reporting. Either award will be rounded up to
the next higher whole share amount in the case of a fractional share amount.
13
Executive Compensation
The following table summarizes certain information regarding compensation earned by the
Companys Chief Executive Officer and each of the four other most highly compensated executive
officers of the Company (collectively the Named Executive Officers) for services rendered in all
capacities to the Company during 2005.
SUMMARY COMPENSATION TABLE
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Long-Term |
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Compensation |
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Awards |
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Annual Compensation |
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Restricted |
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Securities |
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Other Annual |
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Stock |
|
Underlying |
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All Other |
Name And Principal Position |
|
Year |
|
Salary |
|
Bonus |
|
Compensation(1) |
|
Awards(2) |
|
Options |
|
Compensation(3) |
|
Paul J. Sarvadi
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2005 |
|
|
$ |
555,692 |
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|
$ |
830,618 |
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$ |
51,486 |
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|
$ |
594,400 |
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|
|
|
|
|
$ |
18,982 |
|
Chairman
of the Board and
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2004 |
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|
$ |
513,269 |
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|
$ |
283,016 |
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$ |
50,034 |
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|
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89,000 |
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$ |
15,478 |
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Chief Executive Officer
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2003 |
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$ |
486,501 |
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$ |
392,000 |
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69,167 |
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$ |
15,020 |
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Richard G. Rawson
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2005 |
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$ |
345,661 |
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$ |
409,387 |
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$ |
295,714 |
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|
|
69,167 |
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|
$ |
18,937 |
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President |
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2004 |
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|
$ |
318,982 |
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|
$ |
175,215 |
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|
|
|
|
|
64,500 |
|
|
$ |
13,566 |
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|
|
|
2003 |
|
|
$ |
310,267 |
|
|
$ |
209,747 |
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|
|
|
|
|
|
|
|
|
|
33,537 |
|
|
$ |
12,422 |
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|
A. Steve Arizpe |
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2005 |
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|
$ |
344,021 |
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|
$ |
408,891 |
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|
$ |
61,111 |
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|
$ |
295,714 |
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$ |
12,600 |
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Executive Vice President of
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2004 |
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$ |
312,462 |
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$ |
171,104 |
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$ |
49,074 |
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64,200 |
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|
$ |
12,300 |
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Client Services and Chief Operating Officer
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2003 |
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$ |
295,421 |
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|
$ |
175,430 |
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34,619 |
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$ |
12,000 |
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Jay E. Mincks |
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2005 |
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$ |
278,078 |
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$ |
314,019 |
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$ |
236,274 |
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$ |
12,600 |
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Executive Vice President of
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2004 |
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$ |
270,101 |
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$ |
110,988 |
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$ |
37,112 |
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55,100 |
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|
$ |
12,300 |
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Sales and Marketing
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2003 |
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$ |
262,721 |
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$ |
151,556 |
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28,156 |
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$ |
12,000 |
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John H. Spurgin, II
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2005 |
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$ |
249,586 |
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$ |
255,559 |
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$ |
187,236 |
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|
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|
|
$ |
10,911 |
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Senior Vice President of |
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2004 |
|
|
$ |
237,687 |
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|
$ |
116,330 |
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|
|
47,300 |
|
|
$ |
12,300 |
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Legal,
General Counsel and Secretary
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|
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2003 |
|
|
$ |
229,050 |
|
|
$ |
133,721 |
|
|
|
|
|
|
|
|
|
|
|
20,565 |
|
|
$ |
12,000 |
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|
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(1) |
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Other Annual Compensation includes the incremental cost of providing perquisites if the
aggregate amounts exceed the lesser of $50,000 or 10% of the total annual salary and bonus
reported for each executive officer. Individual items that exceed 25% of the amounts shown in
the table for fiscal 2005 are as follows: Calculated incremental cost to the Company for Mr.
Sarvadis personal use of Company aircraft in the amount of $23,013. The amounts shown in the
table for Mr. Sarvadi and Mr. Arizpe include the incremental costs of Company leased vehicles
of $13,434 and $15,830, respectively. The amount in the table for fiscal 2005 for Mr. Arizpe
also includes country club membership fees and dues in the amount of $31,597. Individual
items that exceed 25% of the amounts shown in the table for fiscal 2004 are as follows:
Calculated incremental cost to the Company for Mr. Sarvadis, Mr. Arizpes and Mr. Mincks
personal use of Company leased vehicles of $13,434, $15,830 and $14,810, respectively. The
amounts shown in the table for Mr. Sarvadi, Mr. Arizpe, and Mr. Mincks also include country
club membership fees and dues in the amount of $30,100, $26,744, and $15,802, respectively. |
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(2) |
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The values reported in the Summary Compensation Table for restricted stock awards in 2005
were calculated by multiplying the number of shares awarded by $14.86, the closing price per
share of Administaff, Inc. Common Stock on the New York Stock Exchange on February 1, 2005,
the date of grant. On that date, the Named Executive Officers were granted restricted shares
of Administaff, Inc. Common Stock in the following amounts: Mr. Sarvadi 40,000 shares; Mr.
Rawson 19,900 shares; Mr. Arizpe 19,900 shares; Mr. Mincks 15,900 shares; and Mr.
Spurgin 12,600 shares. Common Stock dividends declared by the Board of Directors are paid
on all restricted stock awards. |
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The total number of restricted shares of Administaff, Inc. Common Stock held by each of the
Named Executive Officers and their respective values at December 31, 2005, based on the
closing price per share of Administaff, Inc. Common Stock on the New York Stock Exchange on
that date of $42.05 were: Mr. Sarvadi 40,000 shares with an aggregate value of
$1,682,000; Mr. Rawson 19,900 shares with an aggregate value of $836,795; Mr. Arizpe
19,900 shares with an aggregate value of $836,795; Mr. Mincks 15,900 shares with an
aggregate value of $668,595; and Mr. Spurgin 12,600 shares with an aggregate value of
$529,830. |
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(3) |
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Consists of the Companys employer matching contributions to the Administaff 401(k) Plan and,
for Mr. Sarvadi and Mr. Rawson, includes payments with respect to life insurance policies
benefiting the named executive, which for 2005 were $6,382 and $6,337, respectively. |
14
AGGREGATED OPTIONS/SAR EXERCISES IN LAST FISCAL YEAR AND
FY-END OPTION/SAR VALUES
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Number of |
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Securities |
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Value of |
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Underlying |
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Unexercised |
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Unexercised |
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In-The-Money |
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Options/SARs At |
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Options/SARs At |
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Shares |
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Fiscal Year-End |
|
Fiscal Year-End |
|
|
Acquired On |
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Value |
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Exercisable/ |
|
Exercisable/ |
Name |
|
Exercise |
|
Realized(1) |
|
Unexercisable (2) |
|
Unexercisable (2) |
|
Paul J. Sarvadi
|
|
|
|
|
|
|
|
|
|
428,167/
|
|
$10,809,910/$ |
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Richard G. Rawson
|
|
|
|
|
|
|
|
|
|
308,037/
|
|
$8,118,546/$ |
|
A. Steve Arizpe
|
|
|
55,131 |
|
|
$ |
1,231,843 |
|
|
301,800/
|
|
$7,497,910/$ |
|
Jay E. Mincks
|
|
|
39,703 |
|
|
$ |
1,086,040 |
|
|
242,186/
|
|
$5,535,840/$ |
|
John H. Spurgin, II
|
|
|
161,265 |
|
|
$ |
3,191,221 |
|
|
20,000/
|
|
$/$ |
|
|
|
(1) |
|
Represents the difference between the closing price of the Companys Common Stock on
December 30, 2005, the last trading day of the year, ($42.05) and the exercise price of the
options. |
|
(2) |
|
In February 2005, the Board of Directors approved the immediate acceleration of all
outstanding options. Therefore, all options are now fully vested. |
Report of the Compensation Committee of the Board of Directors
The Compensation Committee is responsible for evaluating the performance of and determining
the compensation for executive officers, including the Chief Executive Officer. It is also
responsible for overseeing the Companys 1997 Incentive Plan and 2001 Incentive Plan (the
Incentive Plans). The Compensation Committee has furnished the following report on executive
compensation for 2005.
The Companys compensation programs are designed to attract and retain key executives
responsible for the success of the Company with a pay for performance philosophy, and to motivate
management to enhance long-term stockholder value. The annual compensation package for executive
officers, including the Chief Executive Officer, generally consists of: (i) an annual base salary
payable in cash; (ii) variable compensation, which is targeted as a percentage of base pay and may
be payable in cash awards, phantom shares, performance units, bonus stock or other stock-based
awards; (iii) long-term stock incentive compensation; and (iv) special or supplemental benefits,
including management perquisites.
Compensation Philosophy Statement
Administaff is committed to attracting, motivating, retaining and encouraging long-term
employment of individuals with a demonstrated commitment to integrity and exemplary personal
standards of performance. The Administaff culture is based upon the value of and respect for each
individual, encouraging personal and professional growth, rewarding outstanding individual and
corporate performance, and achieving excellence through a high energy, fun work environment. We
are convinced these elements contribute to the vision of Administaff to be an employer of choice,
which increases the value and potential of the Company for clients, employees, shareholders, and
the communities where we live and work. To this end, Administaff adheres to the following
compensation strategy.
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Establish and maintain a performance-driven culture that generates Company growth by
recognizing and rewarding employees who believe in their own ability to reach and exceed
their compensation objectives. |
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As part of our competitive compensation program, Administaffs base salary system will
compensate employees based upon job responsibilities, level of experience, individual
performance, comparisons to the market and internal |
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comparisons. Additionally, we will provide an annual merit increase program to stay
competitive with the market based upon employee performance, with care to avoid a high level
of fixed cost escalation. |
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Provide substantial upside for recognition and reward of individual and corporate
performance through a variable pay component that is affordable and equitable to both
employees and shareholders and directly supports business objectives. |
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Create a strong mutuality of interest between executives and shareholders through the
use of long-term incentive compensation opportunities and the selection of business
performance criteria that will result in the attainment of strategic objectives. |
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Provide a competitive benefits package at the best possible value to the Company that
recognizes and encourages work-life balance and fosters a career commitment to Administaff. |
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All employment opportunities and compensation decisions will be made in a consistent and
non-discriminatory manner, without regard to race, sex, religion, age, disability, sexual
orientation or marital status. To ensure this philosophy is carried out, policies and
training for supervisors and managers are in place to foster consistency in practice with
minimal exceptions. |
Base Salary
The base salary is intended to provide a stable annual salary at a level that attracts and
retains talented executive officers. Changes in base salary for executive officers, including the
Chief Executive Officer, depend upon the Companys performance, projected changes in the external
market, and the individuals contributions to Administaffs long-term performance. Under this
approach, a significant component of the officers annual compensation is tied to the Companys
performance and is, therefore, at risk. For 2005, the Compensation Committee approved an
increase in salary for executive officers of an average of 8%. In setting base salary for
executives other than the Chief Executive Officer, the Compensation Committee also considered the
Chief Executive Officers subjective evaluation of each executives performance.
Variable Compensation
Variable compensation is intended to link executives compensation to the Companys
performance as well as to their individual performance. As an incentive, for 2005, the
Compensation Committee set a target for variable compensation that was computed as a percentage of
base salary. The percentage of target variable compensation awarded depended on whether the
executive met her or his threshold, target or maximum goal for performance measurements. If the
executive reached the threshold goal for performance measurements, he was paid 50% of the targeted
variable compensation. If the executive reached the targeted goal for performance measurement, he
was paid 100% of the targeted variable compensation, and if the executive reached a maximum goal
for performance measurement, he was paid 150% of the targeted variable compensation. The targeted
variable compensation for the Chief Executive Officer was 100% of his annual salary and the
targeted variable compensation for other executives ranged from 60% to 80% of their annual salary.
For 2005, the target variable compensation was based on three types of performance
measurements: corporate, division and individual. The corporate performance measurement was based
90% on the Companys operating income per worksite employee per month and 10% on the implementation
and training of all employees on the new CRM system; the division performance measurements were
based on various projects to be completed within each department that would have a major impact
upon the Companys operations as a whole; and the individual performance measurements were based on
annual performance reviews. Criteria considered in evaluation of individual performance of
executives included generating revenue, mobilizing talent, personal and professional development,
ability to run the business, servant leadership and setting the course of the business. The
variable compensation for senior management was weighted more heavily toward the corporate
performance. The variable compensation plan provided a payout scale with high up-side opportunity
for high performance and zero payout for low performance.
Long-term Incentive Compensation
Long-term incentive compensation is provided through the Incentive Plans, the objectives of
which are to promote the interests of the Company by encouraging employees of the Company and its
subsidiaries to acquire or increase their equity interest in the Company and to provide a means
whereby such persons may develop a sense of proprietorship and personal
16
involvement in the development and financial success of the Company, and to encourage them to
remain with and devote their best efforts to the business of the Company, thereby advancing the
interests of the Company and its stockholders. Awards under the Incentive Plans have historically
generally been made in the form of stock options or restricted stock, although in the future such
awards may include phantom shares, performance units, bonus stock or other stock-based awards. The
Company may periodically grant new options, restricted stock, or other long-term equity-based
incentives to provide continuing incentive for future performance.
For 2005, the Compensation Committee approved grants of restricted stock to the Companys
executives and certain key employees instead of stock options. The primary purpose of granting
restricted stock for 2005 instead of stock options was that the Company believes restricted stock
awards are a better way to provide significant equity compensation to employees that provides more
predictable long-term rewards than stock options. In determining whether to grant stock or
options, the Compensation Committee first considers the number of shares available for distribution
under the program for the year under consideration and the overall dilutive effect of the total
grant. Based on these factors, the Compensation Committee then allots a targeted portion of those
shares to the various executive grade levels, with higher grade levels being allotted a greater
portion. In determining the number of options or shares to grant to each executive, the
Compensation Committee considers factors including an executives current ownership stake in the
Company, the degree to which increasing that ownership stake would provide the executive with
additional incentives for future performance, the likelihood that the grant of those options or
shares would encourage the executive to remain with the Company and the value of the executives
service to the Company. The Board of Directors has authorized a Common Stock repurchase plan under
which the Company purchases shares of Common Stock that are used to fund stock option and
restricted stock grants, in an effort to minimize dilution.
In 2005, the Company granted an aggregate of 158,800 shares of restricted Common Stock to
executive officers of the Company, including the Chief Executive Officer. The Company repurchased
649,100 shares of Common Stock during 2005.
CEO Compensation
The compensation of the Chief Executive Officer is determined in the same manner as the other
executives of the Company, as set forth above, and includes stock options and restricted stock. In
2005, Mr. Sarvadi received a 9% increase in base salary.
Mr. Sarvadis variable compensation, shown in the third column of the Summary Compensation
Table, was determined by the Board, upon recommendation of the Compensation Committee, to be in
conformance with the provisions of the variable compensation plan as described above and was based
upon the payout of the corporate performance goal component at the maximum level of 150%, which was
weighted at 80% for the Chief Executive Officer, and his exceeding the established target for his
individual performance goal, which was weighted at 20% for the Chief Executive Officer.
In 2005, the Compensation Committee granted Mr. Sarvadi 40,000 shares of restricted Common
Stock. In making the grant, the Compensation Committee considered Mr. Sarvadis large ownership
position in the Company. Although the Compensation Committee believes that the grant of options or
restricted stock to Mr. Sarvadi further aligns his interests with those of stockholders, the
Compensation Committee considered the grant to Mr. Sarvadi to be more in the nature of variable
compensation than a long-term incentive.
Section 162(m) of the Internal Revenue Code
The Compensation Committee has taken action, where possible and considered appropriate, to
preserve the deductibility of compensation paid to the Companys executive officers. The
Compensation Committee has also awarded compensation that might not be fully tax deductible when
such grants were nonetheless in the best interest of the Company and its stockholders. The Company
generally will be entitled to take tax deductions relating to compensation that is
performance-based, which may include cash incentives, stock options, restricted stock, and other
performance-based awards.
Jack M. Fields, Jr.
Eli Jones
Gregory E. Petsch
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Report of the Finance, Risk Management and Audit Committee
The Finance, Risk Management and Audit Committee (the Committee) has been appointed by the
Board of Directors to assist the Board in fulfilling its responsibility to oversee the financial
affairs, risk management, accounting and financial reporting processes and audits of the financial
statements and internal controls of the Company. The Committee operates under a written charter
adopted by the Board of Directors and reviewed annually by the Committee. The Committee has
furnished the following report for 2005.
The Committee has reviewed and discussed the Companys consolidated audited financial
statements as of and for the year ended December 31, 2005 and assessment of the effectiveness of
the Companys internal controls with management and the independent auditor. The Committee has
discussed with the independent auditor the matters required to be discussed by Statement on
Auditing Standards No. 61, (Communication with Audit Committees), as currently in effect.
The Committee has received from the independent auditor the written disclosures and letter
required by Independence Standards Board Standard No. 1, Independence Discussions with Audit
Committees, as currently in effect, and the Committee has discussed with the independent auditor
that firms independence. The Committee has also considered the compatibility of the provision of
non-audit services with the independent auditors independence.
Based on the Committees reviews and discussions referred to above, the Committee recommended
that the Board of Directors include the audited consolidated financial statements in the Companys
annual report on Form 10-K for the year ended December 31, 2005 for filing with the Securities and
Exchange Commission.
Austin P. Young
Michael W. Brown
Paul S. Lattanzio
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Performance Graph
COMPARISON OF 5 YEAR CUMULATIVE TOTAL RETURN*
AMONG ADMINISTAFF, INC., THE S & P SMALLCAP 600 INDEX
AND A PEER GROUP
* $100 invested on 12/31/00 in stock or index-including reinvestment of dividends.
Fiscal year ending December 31.
Copyright © 2006, Standard & Poors, a division of The McGraw-Hill Companies, Inc. All rights reserved.
www.researchdatagroup.com/S&P.htm
The above performance graph compares the cumulative total stockholder return of the Common
Stock to the cumulative total stockholder return of the Standard & Poors SmallCap 600 Stock Index
and a peer group index for the period from December 31, 2000 to December 31, 2005 (assuming
reinvestment of any dividends and an investment of $100 in each on December 31, 2000). The peer
group consists of Gevity HR, Inc., Automatic Data Processing, Inc., and Paychex, Inc.
Section 16(a) Beneficial Ownership Reporting Compliance
Section 16(a) of the Securities Exchange Act of 1934, as amended (the Exchange Act),
requires the Companys directors and officers, and persons who own more than 10% of the Common
Stock, to file initial reports of ownership and reports of changes in ownership (Forms 3, 4, and 5)
of Common Stock with the Securities and Exchange Commission and the New York Stock Exchange.
Officers, directors and greater than 10% stockholders are required by Securities and Exchange
Commission regulation to furnish the Company with copies of all such forms that they file.
Based solely on review of the copies of such reports furnished to the Company and written
representations that no other reports were required, the Company believes that all Section 16(a)
reports with respect to the year ended December 31, 2005 applicable to its officers, directors and
greater than 10% beneficial owners, were timely filed except for Mr. Paul Lattanzio who had one
late filing, Mr. Michael Brown who had two late filings, and
Mr. Sarvadi had one late filing.
Certain Relationships and Related Transactions
Our Ship Limited Partnership, Ltd. (Our Ship), which is a family limited partnership owned
by Mr. Paul Sarvadi, Chairman of the Board and Chief Executive Officer of the Company, and members
of his immediate family, is a client of the Company. In 2005, Our Ship paid comprehensive service
fees of $117,607 ($51,684 net of payroll costs) to the Company. Mr. Sarvadis brother is an owner
and officer of a company that is a client of the Company. In 2005, that company paid comprehensive
service fees totaling $221,955 ($81,032 net of payroll costs) to the Company. Mr. Sarvadis
son-in-law is an owner and officer of a company that is a client of the Company. In 2005, that
company paid comprehensive service fees totaling $78,493 ($15,593 net of payroll costs) to the
Company
Mr. Fields owns two companies that are clients of Administaff. Please see Corporate
Governance Matters Determination of Director Independence for information regarding payments
these companies made to Administaff in 2005.
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PROPOSAL NUMBER 2:
APPROVAL OF THE AMENDMENT AND RESTATEMENT OF
THE ADMINISTAFF, INC. 2001 INCENTIVE PLAN
The Companys Board of Directors has unanimously adopted a resolution to submit to a vote of
the Companys stockholders a proposal to approve the amendment and restatement of the 2001
Incentive Plan (the Plan), as set forth in Appendix B to this proxy statement. Among other
things, the amendment and restatement of the Plan will:
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increase the number of shares of Common Stock reserved for issuance under the Plan
by approximately 1,400,000; |
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increase the per person limits for each Award category with respect to Awards
payable in Common Stock to 200,000 shares per Award category, and with respect to cash
Awards, to $2,000,000; and |
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provide for stock Awards to non-employee directors. |
Currently, the 2001 Incentive Plan has 47,097 shares available for future Awards. This number
of Awards is insufficient to carry out the purposes of the Plan, discussed below. Although the
Company also maintains the Nonqualified Stock Option Plan, which, on March 6, 2006 had 623,820
shares available for Awards, the plan provides for stock option Awards to non-officer employees
only, which limits the Companys flexibility with respect to other types of share-based Awards,
such as restricted stock, and also limits the Companys ability to issue additional share-based
Awards to its officers and directors.
If Proposal 2 is adopted, the shares reserved for the 2001 Incentive Plan will be increased by
another 1,400,000 shares. If Proposal 2 is adopted, no new grants will be made under the
Nonqualified Stock Option Plan.
The Plans purposes remain unchanged and are to: (i) retain and attract persons of training,
experience and ability to serve as employees of the Company and its subsidiaries and to serve as
non-employee directors of the Company; (ii) encourage the sense of proprietorship of such persons;
and, (iii) stimulate the active interest of such persons in the development and financial success
of the Company and its subsidiaries. The Companys stockholders approved the 2001 Incentive Plan
at the annual meeting of stockholders held on May 8, 2001. The Board of Directors believes that
the Plan is achieving its objectives and believes that to continue to carry out its objectives, it
is necessary to increase the number of shares of Common Stock reserved for issuance under the Plan.
Required Affirmative Vote
If the votes cast in person or by proxy at the Annual Meeting in favor of Proposal 2 exceed
the votes cast opposing the proposal, the Plan, as amended and restated, will be approved; provided
that votes representing more than 50% of the Companys outstanding shares of Common Stock are cast
on the proposal. If Proposal 2 is not approved by the stockholders, the Plan will continue in its
present form.
THE BOARD OF DIRECTORS RECOMMENDS THAT THE STOCKHOLDERS VOTE FOR THE PROPOSAL TO APPROVE THE
AMENDMENT AND RESTATEMENT OF THE 2001 INCENTIVE PLAN, AND PROXIES EXECUTED AND RETURNED WILL BE SO
VOTED UNLESS CONTRARY INSTRUCTIONS ARE INDICATED THEREON.
Summary of the Plan
The following summary of the Plan, as amended and restated, is qualified by reference to the
full text thereof, which is attached as Appendix B to this proxy statement.
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Eligibility for Participation
All employees of the Company and its subsidiaries and non-employee directors of the Company
are eligible for Awards under the Plan.
Administration
The Plan is administered by the Compensation Committee of the Companys Board of Directors or
any other committee that may be designated by the Board of Directors (the Committee). Except
with respect to the grants to non-employee directors, the Committee will select the employees who
will receive Awards, determine the type and terms of Awards to be granted, and interpret and
administer the Plan. Awards under the Plan may be granted in tandem with other compensation.
Without prior stockholder approval, Awards issued under the Plan will not be repriced, replaced or
regranted through cancellation or by decreasing the exercise price of a previously granted Award
held by the same recipient, except as provided by the Plans adjustment provisions. The Board of
Directors or the Committee may delegate to the Chairman of the Board the duties of the Committee
under the Plan pursuant to such conditions or limitations as it may establish, except that it may
not delegate to any person the authority to grant Awards to, or take other action with respect to,
participants who are subject to Section 16 of the Exchange Act. The Board of Directors has
designated the Chairman of the Board as the sole member of a Special Awards Committee for the
purpose of making Awards under the Plan to participants other than officers of the Company.
Shares of Common Stock Reserved
The aggregate number of shares of Common Stock that may currently be issued under the Plan
with respect to Awards may not exceed 1,500,000. The Plan is being amended and restated to
increase this number of shares to 2,900,000. No Awards relating to any of the additional 1,400,000
shares will be granted under the Plan if the Plan, as amended and restated, is not approved by
stockholders. The proposed share limit is subject to adjustment for certain transactions affecting
the Common Stock. Lapsed, forfeited or canceled Awards, as well as shares withheld to pay taxes
for an Award, will not count against this limit and can be regranted under the Plan.
Terms, Conditions and Limitations of Employee Awards
Performance Objectives. The Committee may condition any employee Award under the Plan on the
achievement of one or more performance objectives. The Committee shall determine the performance
objectives to be achieved and the length of time allowed to achieve any performance objectives. The
term performance objectives means the objectives established by the Committee that are to be
achieved with respect to an Award, which may be described in terms of Company-wide objectives, in
terms of objectives that are related to performance of a division, subsidiary, department,
geographic market or function within the Company or a subsidiary in which the person receiving the
Award is employed, or in individual or other terms, and which will relate to the period of time
determined by the Committee. The performance objectives intended to qualify under Section 162(m)
of the Internal Revenue Code shall be with respect to one or more of the following: (a) net
earnings; (b) operating income; (c) earnings before interest and taxes; (d) earnings before
interest, taxes, depreciation, and amortization expenses; (e) earnings before taxes and unusual or
nonrecurring items; (f) total revenue; (g) return on investment; (h) return on equity; (i) return
on total capital; (j) return on assets; (k) total stockholder return; (l) return on capital
employed in the business; (m) stock price performance; (n) earnings per share growth; (o) cash
flows; (p) total profit; (q) operating expenses; (r) fee revenue; (s) total revenue less bonus
payroll; (t) the number of paid worksite employees; and (u) gross mark-up per worksite employee.
The Committee shall determine, at the time the Award is granted, which objectives to use with
respect to an Award, the weighting of the objectives if more than one is used, and whether the
objective is to be measured against a Company-established budget or target, an index or a peer
group of companies. A performance objective need not be based on an increase or a positive result
and may include, for example, maintaining the status quo or limiting economic losses.
Employee Stock Options. Stock options granted to employees are subject to such terms and
conditions as may be established by the Committee, except that the option exercise price cannot be
less than the fair market value per share of the Common Stock on the date of grant. Stock options
may be granted either as incentive stock options (ISOs) under Section 422 of the Internal Revenue
Code, nonqualified stock options or a combination thereof. No ISO may be exercised more than ten
years after the date of grant. Payment of the option exercise price may be by: (i) cash or check;
(ii) transfer of shares of Common Stock already owned by the optionee, if permitted by the
Committee; or, (iii) a cashless broker exercise procedure.
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Stock Award (including Restricted Stock). The Committee may grant an Award of Common Stock,
which may be restricted stock, or an Award that is denominated in units of Common Stock.
Phantom Stock Award. The Committee may grant phantom shares of Common Stock to employees,
which may be payable in cash, shares of Common Stock or a combination thereof, subject to the
achievement of specified performance goals.
Stock Appreciation Right. The Committee may grant an Award that is in the form of a stock
appreciation right (SAR). A SAR is the right to receive an amount of Common Stock equal to the
appreciation in value of a specified number of shares of Common Stock over a particular period of
time.
Cash Award. The Committee may grant an Award in cash.
Performance Awards. The Committee may grant a performance Award consisting of any type of
Award or combination of Awards. A performance Award is subject to the achievement of one or more
performance objectives.
Performance Units. The Committee may grant an Award in Performance Units. Performance Units
are units equivalent to $100 (or such other value as the Committee determines) and may consist of
payments in cash, shares of Common Stock or a combination thereof, payable upon the achievement of
specified performance goals.
Other Stock-Based Awards. The Committee, in its discretion, may grant other forms of Awards
based on, or payable in, shares of Common Stock.
Annual Award Limits. During any one calendar year, Awards with respect to Common Stock to any
individual participant are limited to 200,000 shares from each of the following categories: (i)
options or SARs; (ii) stock Awards (excluding restricted stock), phantom stock Awards or other
stock-based Awards; and (iii) restricted stock. During any one calendar year, no participant may
receive an aggregate payment under cash Awards or performance Awards payable in cash in excess of
$2,000,000.
Terms, Conditions and Limitations of Non-employee Director Awards
The Plan currently provides that each person who is initially appointed or elected as a
director of the Company shall be automatically granted an option to purchase 7,500 shares of Common
Stock on the date of election or appointment at an exercise price per share equal to the fair
market value of the Common Stock on the date of grant, and such option shall vest as to one-third
of the shares on each anniversary of its grant date. The Plan also currently provides that each
director shall automatically receive on the date of each annual meeting of the Companys
stockholders (unless first elected or appointed at such meeting) an immediately vested and
exercisable option to purchase 5,000 shares of Common Stock at an exercise price per share equal to
the fair market value of the Common Stock on the date of grant. Each director option shall have a
term of 10 years, subject to earlier termination depending upon continuity of service on the Board.
If Proposal 2 is adopted, the Plan will be amended and restated to provide that each person
who is initially appointed or elected as a director of the Company shall receive a grant of shares
of restricted Common Stock on the date of election or appointment with an aggregate fair market
value, determined the date prior to the date of grant, of $75,000, rounded up to the next higher
whole share amount in the case of a fractional share amount, and such restricted Common Stock shall
vest as to one-third of the shares on each anniversary of its grant date, in lieu of an option to
purchase 7,500 shares of Common Stock at an exercise price per share equal to the fair market value
of the Common Stock on the date of grant, which also vested as to one-third of the shares on each
anniversary of its grant date. In addition, the Plan will be amended and restated to provide that
each non-employee director shall receive on the date of each annual meeting of the Companys
stockholders (unless first elected or appointed at such meeting), in lieu of an immediately vested
and exercisable option to purchase 5,000 shares of Common Stock, a grant of shares of Common Stock
with an aggregate fair market value, determined the date prior to the date of grant, of $50,000, or
each non-employee director may elect to receive an immediately vested and exercisable option to
purchase a number of shares of Common Stock which has an aggregate value, determined the date prior
to the date of grant, of $50,000, calculated using the valuation methodology most recently utilized
by the Company for purposes of financial statement reporting. Either award will be rounded up to
the next higher whole share amount in the case of a fractional share amount.
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Other Terms and Limitations
Transferability. Awards under the Plan generally will not be transferable other than by will
or the laws of descent and distribution or pursuant to a qualified domestic relations order;
provided, however, the Committee may, in its discretion, permit a participant to transfer all or a
portion of any Award that is not an ISO to the participants immediate family members, as defined
in the Plan.
Deferral. The Committee may permit participants to elect to defer payment of some or all
types of Awards or provide for the deferral of an Award. A deferral may be in the form of an
installment payment or a future lump-sum payment. Deferrals will only be permitted in compliance
with Section 409A of the Internal Revenue Code.
Dividends and Interest. An Award denominated in Common Stock may include dividends or
dividend equivalent rights. The Committee may also establish rules for the crediting of interest on
deferred cash payments and dividend equivalents for deferred payment denominated in Common Stock or
units of Common Stock. No outstanding option has been granted with a dividend equivalent right.
Adjustments to Awards Following Grant. The Committee may provide for adjustment of Awards
following grant under the Plan in the following circumstances. In the event of any Common Stock
distribution or split, recapitalization, extraordinary distribution, merger, consolidation,
combination or exchange of shares of Common Stock or similar change or upon the occurrence of any
other event that the Committee, in its sole discretion, deems appropriate, the Committee may
adjust: (i) the number of shares; (ii) the Award exercise price; (iii) the appropriate value and
other price determinations of Awards; (iv) the per person limitations on Awards; and, (v) the type
of shares covered by the Award. In the event of a corporate merger, consolidation, acquisition of
property or stock, separation, reorganization or liquidation, the Committee shall be authorized to:
(i) issue or assume Awards, regardless of whether in a transaction to which Section 424(a) of the
Code applies, by means of substitution of new Awards, as appropriate, for previously issued Awards
or to assume previously issued Awards as part of such adjustment; (ii) make provision, prior to the
transaction, for the acceleration of the vesting and exercisability of, or lapse of restrictions
with respect to, Awards (to the extent not otherwise provided under Sections 7 or 8 of the Plan)
and the termination of options that remain unexercised at the time of such transaction; or, (iii)
provide for the acceleration of the vesting and exercisability of any Awards and the cancellation
thereof (to the extent not otherwise provided under Sections 7 or 8 of the Plan) and to deliver to
the Participants cash in an amount that the Board shall determine in its sole discretion is equal
to the fair market value of such Awards on the date of such event, which in the case of Options or
SARs shall be the excess of the Fair Market Value of Common Stock on such date over the exercise or
strike price of such Award. The Committee, in its sole discretion, may amend any stock-based Award
to reflect a change in accounting rules required by the Financial Accounting Standards Board, and
with respect to any Award that is not intended to meet the requirements of Section 162(m) of the
Internal Revenue Code, may amend any Award to reflect a significant event if the Committee believes
amendment is appropriate to reflect the original intent in the grant of the Award.
Tax Withholding. The Plan permits the Committee to allow a participant, upon exercise of an
option or payment or vesting of an Award, to satisfy any applicable federal tax withholding
requirements in the form of shares of Common Stock, including shares issuable upon exercise or
payment or vesting of such Award.
Change in Control. The Plan provides that upon a change in control of the Company (as
defined in the Plan), all Awards shall become immediately exercisable or payable, as the case may
be. The Plan states that the Committee may provide in an agreement with the participant for a
supplemental payment to mitigate the effect of golden parachute excise taxes, and in the absence
of such an agreement, the acceleration of vesting and exercisability of Awards will be limited so
as to avoid the impact of the golden parachute excise tax.
Amendment and Termination. The Board of Directors may amend, alter or discontinue the Plan,
except that no amendment or alteration that would impair the rights of a holder of any Award shall
be made without the holders consent, and no amendment or alteration shall be effective prior to
approval by the stockholders to the extent the Board of Directors determines such approval is
required by applicable laws, regulations or exchange requirements.
Federal Income Tax Consequences
The Internal Revenue Code provides that a participant receiving a nonqualified option
ordinarily does not realize taxable income upon the grant of the option. A participant does,
however, realize compensation income taxed at ordinary
23
income tax rates upon the exercise of a nonqualified option to the extent that the fair market
value of the Common Stock on the date of exercise exceeds the option price. Subject to the
discussion under Certain Tax Code Limitations on Deductibility below, the Company is entitled to
a federal income tax deduction for compensation in an amount equal to the ordinary income so
realized by the participant. When the participant sells the shares acquired pursuant to a
nonqualified option, any gain or loss will be capital gain or loss. This assumes that the shares
represent a capital asset in the participants hands, although there will be no tax consequences
for the Company.
The grant of an ISO does not result in taxable income to a participant. The exercise of an
ISO also does not result in taxable income, provided that the circumstances satisfy the employment
requirements in the Internal Revenue Code. However, the exercise of an ISO may give rise to
alternative minimum tax liability for the participant. In addition, if the participant does not
dispose of the Common Stock acquired upon exercise of an ISO during the statutory holding period,
then any gain or loss upon subsequent sale of the Common Stock will be a long-term capital gain or
loss. This assumes that the shares represent a capital asset in the participants hands. The
statutory holding period lasts until the later of: (i) two years from the date the option is
granted; or, (ii) one year from the date the Common Stock is transferred to the participant
pursuant to the exercise of the option.
If the employment and statutory holding period requirements for an ISO are satisfied, the
Company may not claim any federal income tax deduction upon either the exercise of the ISO or the
subsequent sale of the Common Stock received upon exercise. If these requirements are not
satisfied (a disqualifying disposition), the amount of ordinary income taxable to the participant
is the lesser of: (i) the fair market value of the Common Stock on the date of exercise minus the
option price; or, (ii) the amount realized on disposition minus the option price. Any excess is
long-term or short-term capital gain or loss, assuming the shares represent a capital asset in the
participants hands. Subject to the discussion under Certain Tax Code Limitations on
Deductibility below, in the case of a disqualifying disposition, the Company is entitled to a
federal income tax deduction in an amount equal to the ordinary income realized by the participant.
The exercise of an option through the exchange of previously-acquired stock will generally be
treated as a non-taxable like-kind exchange as to the number of shares given up and the identical
number of shares received under the option. That number of shares will take the same tax basis
and, for capital gain purposes, the same holding period as the shares that are given up. The value
of the shares received upon such an exchange which are in excess of the number given up will be
taxed to the participant at the time of the exercise as ordinary income, taxed as compensation.
The excess shares will have a new holding period for capital gains purposes and a tax basis equal
to the value of such shares determined at the time of exercise. If the tendered shares were
acquired through the prior exercise of an ISO and do not satisfy the statutory two-year and
one-year holding periods (disqualified shares), then the tender will result in compensation
income to the optionee taxed as ordinary income equal to the excess of the fair market value of the
disqualified shares, determined when the prior ISO was exercised, over the exercise price of the
disqualified shares. The optionee will increase his tax basis in the number of shares received on
exercise equal to the number of shares of disqualified shares tendered by the amount of
compensation income recognized by the optionee with respect to the disqualified shares. Generally,
the federal income tax consequences to the optionee are similar to those described above relating
to the exercise of an option through the exchange of non-disqualified shares.
If an optionee exercises an option through the cashless exercise method by authorizing a
broker designated by the Company to sell a specified number of the shares to be acquired through
the option exercise having a market value equal to the sum of the option exercise plus any
transaction costs (the cashless shares), the optionee should be treated as constructively
receiving the full amount of option shares, followed immediately by a sale of the cashless shares
by the optionee. In the case of an ISO, the cashless exercise method would result in the cashless
shares becoming disqualified shares and taxed in a manner described above for disqualified shares.
In the case of a nonqualified option, the cashless exercise method would result in
compensation income to the optionee with respect to both the cashless shares and remaining option
shares as discussed above relating to nonqualified options. Since the optionees tax basis in the
cashless shares that are deemed received and simultaneously sold on exercise of the option is equal
to the sum of the exercise price and the compensation to the optionee, no additional gain should be
recognized by the optionee upon the deemed sale of the cashless shares.
Under Section 83(b) of the Internal Revenue Code, a participant may elect to include in
ordinary income, as compensation at the time restricted stock is first issued, the excess of the
fair market value of the stock at the time of issuance over the amount paid, if any, by the
participant. In this event, any subsequent change in the value of the shares will be recognized
for tax purposes as capital gain or loss upon disposition of the shares, assuming that the shares
represent a capital asset in the hands of the participant. A participant makes a Section 83(b)
election by filing the election with the IRS no later
24
than 30 days after the restricted stock is transferred to the participant. If a Section 83(b)
election is properly made, the participant will not be entitled to any loss deduction if the shares
with respect to which a Section 83(b) election was made are later forfeited. Unless a Section
83(b) election is made, no taxable income will generally be recognized by the recipient of a
restricted stock Award until the shares are no longer subject to the restrictions or the risk of
forfeiture. When either the restrictions or the risk of forfeiture lapses, the participant will
recognize ordinary income, taxable as compensation, in an amount equal to the excess of the fair
market value of the Common Stock on the date of lapse over the amount paid, if any, by the
participant for the stock. Absent a Section 83(b) election, any cash dividends or other
distributions paid with respect to the restricted stock prior to the lapse of the restrictions or
risk of forfeiture will be included in the participants ordinary income as compensation at the
time of receipt and subsequent appreciation or depreciation will be recognized as capital gain or
loss, assuming that the shares represent a capital asset in the hands of the participant.
Generally, a participant will not recognize any taxable income upon the award of stock
appreciation rights, stock award or phantom stock. At the time the participant receives the
payment for the stock appreciation right, stock award or phantom stock, the fair market value of
shares of Common Stock or the amount of any cash received in payment for such Awards generally is
taxable compensation to the participant taxed as ordinary income.
Subject to the discussion under Certain Tax Code Limitations on Deductibility below, the
Company or one of its subsidiaries will be entitled to a deduction for federal income tax purposes
at the same time and in the same amount that a participant recognizes ordinary income from Awards
under the Plan.
The exercisability of an option or a stock appreciation right, the payment of stock award or
phantom stock awards or the elimination of restrictions on restricted stock, may be accelerated,
and special cash settlement rights may be triggered and exercised, as a result of a change in
control. If any of the foregoing occurs, all or a portion of the value of the relevant Award at
that time may be a parachute payment. This is relevant for determining whether a 20% excise tax
(in addition to income tax otherwise owed) is payable by the participant as a result of the receipt
of an excess parachute payment pursuant to the Internal Revenue Code. The Company will not be
entitled to a deduction for that portion of any parachute payment that is subject to the excise
tax.
Certain Tax Code Limitations on Deductibility
Section 162(m) of the Internal Revenue Code generally disallows a federal income tax deduction
to any publicly held corporation for compensation paid in excess of $1,000,000 in any taxable year
to the chief executive officer or any of the four other most highly compensated executive officers
who are employed by the corporation on the last day of the taxable year, but does not disallow a
deduction for performance-based compensation the material terms of which are disclosed to and
approved by stockholders. The Company has structured the Plan so that resulting compensation can
be designed to qualify as performance-based compensation. To allow the Company to qualify the
compensation, it is seeking stockholder approval of the Plan and the material terms of the related
performance goals.
Effect of American Jobs Protection Act of 2004
On October 22, 2004, the American Jobs Creation Act of 2004 (H.R. 4520) (AJCA) was signed
into law by the President. The AJCA significantly alters the rules relating to the taxation of
deferred compensation.
The AJCA adds a new Section 409A to the Internal Revenue Code, which generally provides that
any deferred compensation arrangement which does not meet specific requirements regarding: (i)
timing of payouts; (ii) advance election of deferrals; and, (iii) restrictions on acceleration of
payouts, results in immediate taxation of any amounts deferred to the extent not subject to a
substantial risk of forfeiture. In addition, tax on the amounts included in income as a result of
not complying with the new Section 409A are increased by an interest component as specified by
statute, and the amounts included in income are also subject to a 20% excise tax. In general, to
avoid a Section 409A violation, amounts deferred may only be paid out on separation from service,
disability, death, a specified time, a change in control (as defined by the Treasury Department) or
an unforeseen emergency. Furthermore, the election to defer generally must be made in the calendar
year prior to performance of services, and any provision for accelerated payout other than for
reasons specified by the Treasury may cause the amounts deferred to be subject to early taxation
and to the imposition of the excise tax.
The AJCA is broadly applicable to any form of deferred compensation other than tax-qualified
retirement plans and bona fide vacation, sick leave, compensatory time, disability pay or death
benefits, and may be applicable to certain Awards under the Plan. The new Section 409A is
effective with respect to amounts deferred after December 31, 2004. The Company
25
intends that any Awards granted under the Plan satisfy the requirements of new Section 409A to
avoid the imposition of excise tax thereunder.
THE ABOVE SUMMARY OF THE EXPECTED EFFECT OF THE FEDERAL INCOME TAX UPON PARTICIPANTS IN THE
PLAN IS NOT COMPLETE, AND THE COMPANY RECOMMENDS THAT THE PARTICIPANTS CONSULT THEIR OWN TAX
ADVISORS FOR COUNSELING. MOREOVER, THE ABOVE SUMMARY IS BASED UPON CURRENT FEDERAL INCOME TAX
LAWS, WHICH ARE SUBJECT TO CHANGE. THE TAX TREATMENT UNDER FOREIGN, STATE OR LOCAL LAW IS NOT
COVERED IN THE ABOVE SUMMARY.
The allocation of Awards in 2006 under the Plan for persons other than non-employee directors
is not currently determinable because Awards will be made in accordance with future decisions of
the Compensation Committee following the general guidelines of the Plan. For a description of the
options granted during 2005 to Named Executive Officers under the Plan, please see the Summary
Compensation Table and the Option/SAR Grants in Last Fiscal Year table. The following table
sets forth the Awards that will be made to non-employee directors under the Plan for the calendar
year beginning January 1, 2006, assuming that six non-employee Directors are then serving on the
board:
New Plan Benefits Table
Administaff,
Inc. 2001 Incentive Plan
|
|
|
Name
and Position
|
Dollar Value ($) |
Number of Units |
Non-employee directors as a group |
$300,000 |
(*) shares of Common Stock |
|
|
|
(*) Beginning in 2006, if Proposal 2 is adopted, each of the six non-employee directors will
receive an annual grant of a number of shares of Common Stock with an aggregate fair market value,
determined on the date prior to the date of grant, of $50,000, or alternatively may elect to
receive an immediately vested and exercisable option to purchase a number of shares of Common Stock
with an aggregate value, determined on the date prior to the date of grant, of $50,000, calculated
using the valuation methodology most recently utilized by the Company for purposes of financial
statement reporting. Either grant shall be rounded up to the next higher whole share amount in the
case of a fractional share amount. The number of shares is not determinable at this time.
Securities Reserved For Issuance Under Equity Compensation Plans
The following table sets forth information about Administaffs Common Stock that may be issued
under all of the Companys existing equity compensation plans as of December 31, 2005 (in
thousands, except price per share amounts):
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of |
|
|
|
|
|
|
|
|
|
securities to be |
|
|
|
|
|
|
|
|
|
issued upon |
|
|
Weighted average |
|
|
Number of |
|
|
|
exercise of |
|
|
exercise price of |
|
|
securities |
|
|
|
outstanding |
|
|
outstanding |
|
|
remaining |
|
|
|
options, warrants |
|
|
options, warrants |
|
|
available for |
|
Plan category |
|
and rights |
|
|
and rights |
|
|
future issuance |
|
|
Equity compensation
plans approved by
security holders
(1) |
|
|
1,916 |
|
|
$ |
17.99 |
|
|
|
47 |
(2) |
|
Equity compensation
plan not approved
by security holders
(3) |
|
|
1,258 |
|
|
|
23.87 |
|
|
|
624 |
(4) |
|
|
|
|
|
|
|
|
|
|
|
|
Total |
|
|
3,174 |
|
|
|
20.32 |
|
|
|
671 |
|
|
|
(1) |
The 1997 Incentive Plan (which expired on April 24, 2005) and the 2001 Incentive
Plan have been approved by the Companys stockholders. |
26
|
|
|
(2) |
|
The securities remaining available for issuance may be issued in the form of stock
options, performance awards, stock awards, stock appreciation rights, bonus stock and other
stock-based awards. |
|
(3) |
|
The Administaff Nonqualified Stock Option Plan was not approved by stockholders.
For a description of the material features of the Nonqualified Stock Option Plan, see the
Employee Incentive Plans footnote in Note 10 in the Notes to Consolidated Financial Statements
included in the Companys Form 10-K for 2005. |
|
(4) |
|
Shares of Common Stock may be issued pursuant to the 1997 Employee Stock Purchase
Plan (ESPP), which enables employees of the Company to purchase Administaff Common Stock
through payroll deductions each calendar month. After the end of each calendar month, shares
of Common Stock are purchased by the ESPP. Participants may enroll, change or discontinue
payroll deductions at any time. The Company pays all expenses of the ESPP other than
brokerage commissions for sales. The ESPP was not approved by stockholders, and does not
include a limitation on the number of shares that may be issued thereunder. |
|
THE BOARD OF DIRECTORS UNANIMOUSLY RECOMMENDS A VOTE FOR THE PROPOSAL TO APPROVE THE AMENDMENT AND
RESTATEMENT OF THE 2001 INCENTIVE PLAN, TAKING INTO ACCOUNT THE FOLLOWING:
|
|
|
The Company believes that its employees are recognized as the best in the industry
and that equity-based compensation is critical to their recruitment and retention. |
|
|
|
|
The Compensation Committee believes that restricted stock grants are a strategically
favorable means of assuring employee alignment with stockholders. If the amended and
restated Plan is not approved by the stockholders, the Company will have 47,097 shares
available for restricted stock grants under the Plan. This will be insufficient to
provide an appropriate level of restricted stock compensation to employees, and will
unduly hamper the Companys attempts at structuring a compensation package that fully
aligns employees with the interests of stockholders. |
|
|
|
|
Since becoming a publicly-traded company, options and restricted stock awards
covering 9,116,691 shares have been granted, 4,008,957 options have been exercised,
1,919,204 options and restricted shares have been cancelled, 94,706 restricted shares
have vested, and options and restricted stock awards covering 3,093,824 shares remain
outstanding collectively under the incentive plans. Since the inception of the
repurchase program, the Company has repurchased 7,426,534 shares. |
27
PROPOSAL NUMBER 3:
RATIFICATION OF APPOINTMENT OF
INDEPENDENT PUBLIC ACCOUNTANTS
General
The Finance, Risk Management and Audit Committee has appointed the firm of Ernst & Young LLP
as the Companys independent public accountants for the year ending December 31, 2006, subject to
ratification by the Companys stockholders. Ernst & Young has served as the Companys independent
public accountants since 1991. Representatives of Ernst & Young are expected to be present at the
Annual Meeting of Stockholders and will have an opportunity to make a statement, if they desire to
do so, and to respond to appropriate questions from those attending the meeting.
Fees of Ernst & Young LLP
Ernst & Youngs fees for professional services totaled $1,019,052 for 2005 and $1,283,249 for
2004. During 2005, Ernst & Youngs fees for professional services included the following:
|
|
|
Audit Fees fees for audit services, which relate to the consolidated
audit, internal control audit in compliance with Sarbanes-Oxley Section 404,
quarterly reviews, subsidiary audits and related matters were $827,770 in 2005
and $1,120,895 in 2004. |
|
|
|
|
Audit-Related Fees fees for audit-related services, which consisted
primarily of the SAS 70 report, the retirement plan audits, and quarterly
agreed-upon procedures were $188,882 in 2005 and $160,479 in 2004. |
|
|
|
|
Tax Fees there were no fees for tax services in 2005 or in 2004. |
|
|
|
|
Other Fees there were other fees for other services of $2,400 in 2005 and $1,875 in 2004. |
Subsequent to the completion of the March 25, 2005 Proxy Statement, Ernst & Youngs 2004
professional service fee amounts were finalized resulting in an additional $153,967. Such amounts
have been included in the 2004 fee amounts noted above. The Finance, Risk Management and Audit
Committee reviewed the non-audit services provided to the Company and considered whether Ernst &
Youngs provision of such services was compatible with maintaining its independence.
Finance, Risk Management and Audit Committee Pre-Approval Policy for Audit and Non-Audit Services
The Finance, Risk Management and Audit Committee has established a policy that requires
pre-approval of the audit and non-audit services performed by the independent auditor. Unless a
service proposed to be provided by the independent auditor has been pre-approved by the Finance,
Risk Management and Audit Committee under its pre-approval policies and procedures, it will require
specific pre-approval of the engagement terms by the Finance, Risk Management and Audit Committee.
Under the policy, pre-approved service categories are generally provided for up to 12 months and
must be detailed as to the particular services provided and sufficiently specific and objective so
that no judgments by management are required to determine whether a specific service falls within
the scope of what has been pre-approved. In connection with any pre-approval of services, the
independent auditor is required to provide detailed back-up documentation concerning the specific
services to be provided.
The Finance, Risk Management and Audit Committee may delegate pre-approval authority to one or
more of its members, including to a subcommittee of the Finance, Risk Management and Audit
Committee. The member or members to whom such authority is delegated shall report any pre-approval
actions taken by them to the Finance, Risk Management and Audit Committee at its next scheduled
meeting. The Finance, Risk Management and Audit Committee does not delegate to management any of
its responsibilities to pre-approve services performed by the independent auditor.
28
None of the services related to the Audit-Related Fees, Tax Fees or Other Fees described above
was approved by the Finance, Risk Management and Audit Committee pursuant to the waiver of
pre-approval provisions set forth in applicable rules of the Securities and Exchange Commission.
Required Affirmative Vote
If the votes cast in person or by proxy at the 2006 Annual Meeting of Stockholders in favor of
this proposal exceed the votes cast opposing the proposal, the appointment of Ernst & Young LLP as
the Companys independent public accountants for the year ending December 31, 2006 will be
ratified. If the appointment of Ernst & Young is not ratified, the Finance, Risk Management and
Audit Committee will reconsider the appointment.
THE FINANCE, RISK MANAGEMENT AND AUDIT COMMITTEE RECOMMENDS THAT STOCKHOLDERS VOTE FOR
RATIFICATION OF ERNST & YOUNG LLPS APPOINTMENT AS THE COMPANYS INDEPENDENT PUBLIC ACCOUNTANTS FOR
THE YEAR ENDING DECEMBER 31, 2006, AND PROXIES EXECUTED AND RETURNED WILL BE SO VOTED UNLESS
CONTRARY INSTRUCTIONS ARE INDICATED THEREON.
29
ADDITIONAL INFORMATION
Delivery of Proxy Statement
The Securities and Exchange Commission has adopted rules that permit companies and
intermediaries (e.g., brokers) to satisfy the delivery requirements for proxy statements with
respect to two or more security holders sharing the same address by delivering a single proxy
statement addressed to those security holders. This process, which is commonly referred to as
householding, potentially means extra convenience for securityholders and cost savings for
companies. This year, a number of brokers with accountholders who are Administaff stockholders
will be householding the Companys proxy materials. A single proxy statement will be delivered to
multiple stockholders sharing an address unless contrary instructions have been received from the
affected stockholder. Once you have received notice from your broker that they will be
householding communications to your address, householding will continue until you are notified
otherwise or until you revoke your consent. If, at any time, you no longer wish to participate in
householding and would prefer to receive a separate proxy statement, please notify your broker or
direct your written request to Administaff, Inc., Attention: Ruth Holub, Investor Relations
Specialist, 19001 Crescent Springs Drive, Kingwood, Texas 77339 or contact Ruth Holub at
800-237-3170. The Company will promptly deliver a separate copy to you upon request.
Stockholder Proposals for 2006 Meeting
In order for director nominations and stockholder proposals to have been properly submitted
for presentation at the 2006 Annual Meeting of Stockholders, notice must have been received by the
Company between the dates of October 26, 2005 and November 25, 2005. The Company received no such
notice, and no stockholder director nominations or proposals will be presented at the Annual
Meeting of Stockholders.
Stockholder Proposals for 2007 Proxy Statement
Any proposal of a stockholder intended to be considered for inclusion in the Companys proxy
statement for the 2007 Annual Meeting of Stockholders must be received at the Companys principal
executive offices no later than the close of business on November 27, 2006.
Advance Notice Required for Stockholder Nominations and Proposals
The Bylaws of the Company require timely advance written notice of stockholder nominations of
director candidates and of any other proposals to be presented at an annual meeting of
stockholders. Notice will be considered timely for the Annual Meeting of Stockholders to be held
in 2007 if it is received not later than the close of business on November 27, 2006 and not earlier
than the close of business on October 28, 2006. In addition, the Bylaws require that such written
notice set forth: (a) for each person whom the stockholder proposes to nominate for election, all
information relating to such person that is required to be disclosed in solicitations of proxies
for election of directors, or as otherwise required, in each case pursuant to Regulation 14A under
the Exchange Act, including, without limitation, such persons written consent to be named in the
proxy statement as a nominee and to serve as a director if elected; and, (b) as to such
stockholder: (i) the name and address, as they appear on the Companys books, of such stockholder;
(ii) the class and number of shares of the Companys capital stock that are beneficially owned by
such stockholder; and, (iii) a description of all agreements, arrangements or understandings
between such stockholder and each such person that such stockholder proposes to nominate as a
director and any other person or persons (naming such person or persons) pursuant to which the
nomination or nominations are to be made by such stockholder.
In the case of other proposals by stockholders at an annual meeting, the Bylaws require that
such written notice set forth as to each matter such stockholder proposes to bring before the
annual meeting: (a) a brief description of the business desired to be brought before the annual
meeting; (b) the reasons for conducting such business at the annual meeting; (c) the name and
address, as they appear on the Companys books, of such stockholder; (d) the class and number of
shares of the Companys stock which are beneficially owned by such stockholder; and (e) any
material interest of such stockholder in such business.
FINANCIAL INFORMATION
A copy of the Companys Annual Report on Form 10-K for the Year Ended December 31, 2005,
including any financial statements and schedules and exhibits thereto, may be obtained without
charge by written
30
request to Ruth Holub, Investor Relations Specialist, Administaff, Inc., 19001
Crescent Springs Drive, Kingwood, Texas 77339-3802.
|
|
|
|
|
|
By Order of the Board of Directors
/s/ John H. Spurgin, II
John H. Spurgin, II
Senior Vice President of Legal,
General Counsel and Secretary
|
|
|
|
|
|
|
|
|
|
|
|
March 27, 2006
Kingwood, Texas
APPENDIX A
Finance, Risk Management and
Audit Committee Charter
Purpose
The Finance, Risk Management and Audit Committee (the Committee) has been appointed by the Board
of Directors (the Board) of Administaff, Inc. (the Company) to assist the Board in fulfilling
its responsibility to oversee the financial affairs, risk management, accounting and financial
reporting processes and audits of financial statements of the Company by reviewing and monitoring
(i) the financial affairs of the Company, (ii) the integrity of the Companys financial statements,
(iii) the Companys compliance with legal and regulatory requirements, (iv) the independent
auditors (the external auditors) qualifications, independence and performance, (v) the
performance of the personnel responsible for the Companys internal audit function (the internal
auditors) and the external auditors, and (vi) the Companys policies and procedures with respect
to risk management, as well as other matters which may come before it as directed by the Board.
Pursuant to the Sarbanes-Oxley Act of 2002 and the rules and regulations of the Securities and
Exchange Commission (the Commission), the Committee shall be directly responsible for the
appointment, compensation, retention and oversight of the work of the Companys external auditors.
The Committee shall have and may exercise all the powers of the Board, except as may be prohibited
by law, with respect to all matters encompassed by this Charter, and all the power and authority
required under the Sarbanes-Oxley Act of 2002. The Committee shall prepare the report required by
the rules of the Commission to be included in the Companys annual proxy statement.
While the Committee has the responsibilities and powers set forth in this Charter, it is not the
duty of the Committee to plan or conduct audits or to determine that the Companys financial
statements and disclosures are complete and accurate and are in accordance with generally accepted
accounting principles and applicable rules and regulations. The Board and the Committee recognize
that the Companys management is responsible for preparing the Companys financial statements and
the external auditors are responsible for auditing those financial statements. Therefore, the
Board and the Committees responsibility is one of oversight.
Membership and Meetings
The Committee shall consist of the number of directors fixed from time to time by the Board, but
not less than three. The members of the Committee shall be appointed and may be removed by the
Board in its discretion and upon the recommendation of the Nominating and Corporate Governance
Committee. The Committees composition shall meet the independence and experience requirements of
the New York Stock Exchange (NYSE), Section 10A(m)(3) of the Securities Exchange Act of 1934 (the
Exchange Act) and the rules and regulations of the Commission, in each case after giving effect
to any applicable phase-in requirements. At least one member of the Committee shall be an audit
committee financial expert, as defined by Item 401(h)(2) of Regulation S-K promulgated by the
Commission.
The Committee shall meet as often as its members shall determine to be necessary, or as meetings
may be called by the Chair of the Committee, any two members of the Committee or the Chairman of
the Board, but in any event shall meet not less frequently than quarterly. In addition, the
Committee will make itself available to the external and internal auditors of the Company as
requested. The Committee shall meet separately, periodically, with the management, with the
internal auditors and with the external auditors. The Committee may invite members of management,
other employees of the Company, the Companys outside counsel, the Companys external auditor or
others to attend meetings with, and furnish pertinent information to, the Committee. The Committee
shall also meet in executive session as required. The Board shall appoint one member of the
Committee as Chair. The Chair of the Committee shall be responsible for scheduling all meetings of
the Committee, determining the agenda for each meeting (following consultation with other members
of the Committee and with management), presiding over meetings of the Committee and coordinating
reporting to the Board. In the absence of the Chair, the majority of the members of the Committee
present at a meeting shall appoint a member to preside at the meeting.
Authority and Responsibilities
The Committee is empowered to investigate any matter relating to the financial affairs and risk
management of the Company brought to its attention, and shall have full access to all books,
records, facilities and personnel of the Company. The
Committee shall have the authority to retain and obtain advice and assistance from independent
counsel, accounting and other advisors without seeking Board approval. The Company shall provide
for appropriate funding, as determined by the Committee, for payment of compensation to the
external auditor for the purpose of rendering or issuing an audit report and to any advisors
employed by the Committee.
The Committee has the sole responsibility and authority to select (subject to stockholder
ratification), evaluate and, where appropriate, replace the Companys external auditors. The
Committee shall preapprove all audit, review or attest engagements and permissible non-audit
services, including the fees and terms thereof, to be performed by the external auditors, subject
to, and in compliance with, the de minimis exception for non-audit services described in Section
10A(i)(1)(B) of the Exchange Act and the applicable rules and regulations of the Commission. The
Committee shall be directly responsible for the compensation and oversight of the work of the
external auditor (including resolution of disagreements between management and the external auditor
regarding financial reporting) for the purpose of preparing or issuing an audit report or related
work or performing other audit, review or attest services. The external auditor shall report
directly to the Committee.
The Committee may form and delegate authority to subcommittees consisting of one or more members
when appropriate, including the authority to grant preapprovals of audit and permitted non-audit
services. The Committee also may delegate such preapproval authority to any of its members. Any
decisions of such subcommittees or members to grant preapprovals shall be presented to the full
Committee at its next scheduled meeting.
In addition to the foregoing, the Committee shall:
Oversight of the External Auditors
1. Review and discuss with the external auditor the planning and staffing of the annual audit and
any other services provided by the Companys external auditors, and approve the terms of and any
fees related to the audit and such other services.
2. Review and evaluate the lead partner of the external auditors.
3. At least annually, obtain and review a report by the external auditors describing (i) the
external auditors internal quality-control procedures, (ii) any material issues raised by the most
recent internal quality-control review, or peer review, of the external auditor, or by any inquiry
or investigation by governmental or professional authorities, within the preceding five years,
respecting one or more independent audits carried out by the firm, and any steps taken to deal with
any such issues, and (iii) all relationships between the external auditor and the Company as
contemplated by Independence Standards Board Standard Number 1. Evaluate the external auditors
qualifications, performance and independence, including considering whether the external auditors
quality controls are adequate and the provision of permitted non-audit services is compatible with
maintaining the external auditors independence. In making this evaluation, the Committee shall
take into account the opinions of management and the internal auditor. The Committee shall present
its conclusions with respect to the external auditors to the full Board.
4. Assure the regular rotation of the audit partners as required by law. Consider whether, in
order to assure continuing auditor independence, there should be regular rotation of the audit firm
itself.
5. Establish hiring policies for the Companys employment of the external auditors employees or
former employees.
Selection and Oversight of the Internal Auditors
6. Discuss and approve the appointment and replacement of the internal auditors.
7. Review and discuss with the internal auditors significant reports that the internal auditors
prepare for management as well as managements responses to those reports.
8. Discuss with management and the external auditors the responsibilities, budget, staffing and
qualifications of the internal auditors and any recommended changes in the planned scope of the
internal audit. The internal audit function (which may be outsourced to a third-party service
provider other than the external auditor) is intended to provide management and the Committee with
ongoing assessments of the Companys risk management processes and system of internal control over
financial reporting.
Financial Statements, Disclosure and Compliance Matters
9. Prior to the filing of the Companys quarterly report on Form 10-Q and annual report on Form
10-K, review and discuss with the external auditors and management the annual audited financial
statements and quarterly financial statements, as applicable, including disclosures made in
managements discussion and analysis of financial condition and results of operations, the results
of any annual audit or interim financial review and any report or opinion rendered in connection
therewith, as the case may be. Recommend to the Board whether the audited financial statements and
accompanying notes should be included in the Companys annual report on Form 10-K.
10. Prepare and approve the audit committee report as required by the Commission to be included in
the Companys proxy statement for the annual meeting (or in the Companys annual report on Form
10-K if required to be included therein).
11. Review with the external auditors any communication or consultation between the audit team and
the audit firms national office respecting auditing or accounting issues presented by the
engagement.
12. Review and consider with the external auditors the matters required to be communicated by the
external auditors pursuant to Statement on Auditing Standards No. 61 relating to the conduct of the
audit, including any problems or difficulties the external auditors encountered in the course of
audit work and managements response, any restrictions on the scope of the auditors activities or
access to requested information, and any significant disagreements with management, whether
satisfactorily resolved or not.
13. Review and discuss quarterly reports from the external auditors concerning (i) all critical
accounting policies and practices to be used; (ii) all alternative treatments of financial
information within generally accepted accounting principles that have been discussed with
management, ramifications of the use of such alternative disclosures and treatments, and the
treatment preferred by the external auditors; and (iii) any material written communications between
the external auditors and management such as any management letter provided by the external
auditors and managements response to that letter, any management representation letter, any
reports on observations and recommendations on internal control over financial reporting, any
schedules of unadjusted audit differences and a listing of adjustments and reclassifications not
recorded, if any, and any engagement or independence letters.
14. Review the disclosures that the Companys chief executive officer and chief financial officer
make to the Committee and the external auditors in connection with the certification process for
the Companys Form 10-K and Form 10-Q concerning any significant deficiencies or weaknesses in the
design or operation of internal control over financial reporting and any fraud that involves
management or other employees who have a significant role in the Companys internal control over
financial reporting.
15. Review and discuss with management any earnings press releases, including the use of any
non-GAAP financial measure as defined by the rules of the Commission, as well as financial
information and earnings guidance provided to analysts and rating agencies. Such discussion may be
done generally, covering, for example, the types of information to be disclosed and the type of
presentation to be made.
16. Review and discuss with management and the external auditor the effect of regulatory and
accounting initiatives as well as off-balance sheet structures on the Companys financial
statements.
17. Meet periodically with management to review and discuss the Companys major risk exposures and
any steps management has taken to monitor and control such exposures, including the Companys
guidelines and policies concerning risk assessment and management.
18. Review and discuss with management and the external auditors (i) major issues regarding
accounting principles and financial statement presentations, including significant changes in the
selection or application of accounting principles, any major issues concerning the adequacy of the
Companys internal control over financial reporting and any special audit steps adopted in light of
material control deficiencies; and (ii) analyses prepared by management and/or the external
auditors setting forth significant financial reporting issues and judgments made in connection with
the preparation of the Companys financial statements, including analyses of the effects of
alternative methods of generally accepted accounting principles on the financial statements.
19. Review proposed changes to the Companys financial and accounting standards and principles and
the Companys policies and procedures with respect to its internal accounting, auditing and control
over financial reporting.
20. Obtain assurance from the external auditors that Section 10A(b) of the Exchange Act has not
been implicated.
21. Assist the Board in its oversight of the Companys legal and regulatory compliance by advising
the Board with respect to the Companys policies and procedures concerning compliance with the
Companys Code of Business Conduct and Ethics. Obtain reports from management, the internal
auditors and the external auditors addressing the Companys and its subsidiaries compliance with
the Companys Code of Business Conduct and Ethics as well as applicable laws and regulations.
Review reports and disclosures of insider and affiliated party transactions.
22. Establish procedures for (i) the receipt, retention and treatment of complaints received by the
Company regarding accounting, internal accounting controls or auditing matters; and (ii) the
confidential, anonymous submission by employees of the Company of concerns regarding questionable
accounting or auditing matters.
23. Review and discuss with management, including the Companys General Counsel, the internal
auditor and the external auditors any legal matters that may have a material impact on the
financial statements or the Companys compliance policies and any correspondence with regulators or
governmental agencies and any published reports that raise material issues regarding the Companys
financial statements or accounting policies.
24. Review and approve the services provided by independent accounting firms other than the
external auditors.
25. Provide a report of Committee activities to the Board at regular intervals and review with the
full Board any issues that arise with respect to the quality or integrity of the Companys
financial statements, the Companys compliance with legal or regulatory requirements, the
performance and independence of the Companys external auditors, or the performance of the internal
auditors.
26. Perform such other functions as requested by the Board, or required by law or NYSE rule.
Annual Review of Charter and Performance
At least annually, the Committee shall review and reassess the adequacy of this Charter. The
Committee shall report the results of the review to the Board and, if necessary, recommend that the
Board amend this Charter. The Committee shall annually review its own performance.
As adopted by the Board of Directors on November 18, 2003.
APPENDIX B
ADMINISTAFF, INC.
2001 INCENTIVE PLAN
(Amended and Restated as of February 24, 2006)
1. Objectives. This Administaff, Inc. 2001 Incentive Plan (the Plan) is intended as an incentive
to retain and attract persons of training, experience and ability to serve as employees of
Administaff, Inc., a Delaware corporation (the Company), and its Subsidiaries and as nonemployee
directors of the Company, to encourage the sense of proprietorship of such persons and to stimulate
the active interest of such persons in the development and financial success of the Company and its
Subsidiaries.
2. Definitions. As used herein, the terms set forth below shall have the following respective
meanings:
Annual Director Award Date means, for each calendar year beginning on or after January 1,
2006, in which this Plan is in effect, the date on which the annual meeting of the stockholders of
the Company is held in that year.
Award means an Employee Award or a Director Award.
Award Agreement means an agreement between the Company and a Participant in such form as is
deemed acceptable by the Committee that sets forth the terms, conditions and limitations applicable
to an Award.
Board means the Board of Directors of the Company.
Cash Award means an Award payable in cash.
Cause means:
(a) the Director whose removal is proposed has been convicted, or when a Director is
granted immunity to testify when another has been convicted, of a felony by a court of
competent jurisdiction and such conviction is no longer subject to direct appeal;
(b) such Director has been found by the affirmative vote of a majority of the entire
Board at any regular or special meeting of the Board called for that purpose or by a court
of competent jurisdiction to have been guilty of wilful misconduct in the performance of his
duties to the Company in a matter of substantial importance to the Company; or
(c) such Director has been adjudicated by a court of competent jurisdiction to be
mentally incompetent, which mental incompetency directly affects his ability as a Director
of the Company.
Change in Control means:
(a) the date of the acquisition by any person (within the meaning of Section 13(d)(3)
or 14(d)(2) of the Exchange Act), excluding the Company or any of its Subsidiaries, of
beneficial ownership (within the meaning of Rule 13d-3 under the Exchange Act) of 30% or
more of either the then outstanding shares of common stock of the Company or the then
outstanding voting securities entitled to vote generally in the election of directors; or
(b) the date the individuals who constitute the Board as of May 3, 2006 (the Incumbent
Board), cease for any reason to constitute at least a majority of the members of the Board,
provided that any person becoming a director subsequent to May 3, 2006, whose election, or
nomination for election by the Companys stockholders, was approved by a vote of at least a
majority of the directors then comprising the Incumbent Board (other than any individual
whose nomination for election to Board membership was not endorsed by the Companys
management
prior to, or at the time of, such individuals initial nomination for election) shall
be, for purposes of this Plan, considered as though such person were a member of the
Incumbent Board; or
(c) the date of consummation of a merger, consolidation, recapitalization,
reorganization, sale or disposition of all or a substantial portion of the Companys assets
or the issuance of shares of stock of the Company in connection with the acquisition of the
stock or assets of another entity, provided, however, that a Change in Control shall not
occur under this clause (c) if consummation of the transaction would result in at least 65%
of the total voting power represented by the voting securities of the Company (or, if not
the Company, the entity that succeeds to all or substantially all of the Companys business)
outstanding immediately after such transaction being beneficially owned (within the meaning
of Rule 13d-3 promulgated pursuant to the Exchange Act) by at least 65% of the holders of
outstanding voting securities of the Company immediately prior to the transaction, with the
voting power of each such continuing holder relative to other such continuing holders not
substantially altered in the transaction; or
(d) the date the Company files a report or proxy statement with the Securities and
Exchange Commission pursuant to the Exchange Act disclosing in response to Form 8-K or
Schedule 14A (or any successor schedule, form or report of item therein) that a change in
control of the Company has or may have occurred, or will or may occur in the future,
pursuant to any then existing contract or transaction.
Code means the United States Internal Revenue Code of 1986, as amended from time to time.
Committee means the Compensation Committee of the Board or any other committee as may be
designated by the Board.
Common Stock means the common stock, par value $0.01 per share, of the Company or any
security into which such Common Stock may be changed by reason of any transaction or event of the
type described in Section 14.
Company means Administaff, Inc., a Delaware corporation.
Director means a member of the Board, excluding any individual who is also an employee of
the Company or any Subsidiary.
Director Award means a Director Option or a Director Stock Award.
Director Option means a nonqualified stock option granted to a Director pursuant to Section
8.
Director Stock Award means an award of Common Stock granted to a Director pursuant to
Section 8.
Disability means the inability to perform the duties of the Directors position for a period
of six (6) consecutive months or for an aggregate of six (6) months during any twelve (12) month
period after the Grant Date by reason of any medically determinable physical or mental impairment,
as determined by the Committee in the Committees sole discretion.
Employee means an individual employed by the Company or any Subsidiary. For purposes of
this Plan, an Employee also includes any individual who has been offered employment by the Company
or any Subsidiary, provided that (a) any Award granted to such prospective employee shall be
canceled if such individual fails to commence such employment, (b) no payment of value may be made
in connection with such Award until such individual has commenced such employment and (c) such
individual may not be granted an ISO prior to the date the individual actually commences
employment.
Employee Award means any Option, Performance Award, Phantom Stock Award, Cash Award, Stock
Award, Stock Appreciation Right or Other Stock-Based Award, whether granted singly, in combination
or in tandem, to a Participant who is an Employee pursuant to any applicable terms, conditions and
limitations as the Committee may establish in order to fulfill the objectives of the Plan.
Exercise Price means the price at which the Option Shares may be purchased under the terms
of the Award Agreement.
Exchange Act means the Securities Exchange Act of 1934, as amended from time to time.
Fair Market Value of a share of Common Stock means, as of a particular date, (a) if shares
of Common Stock are listed on a national securities exchange, the closing sales price per share of
Common Stock on the consolidated transaction reporting system for the principal national securities
exchange on which shares of Common Stock are listed on that date or, if there shall have been no
such sale so reported on that date, on the last preceding date on which such a sale was so reported
or, at the discretion of the Committee, the price prevailing on the exchange at the time of
exercise; (b) if shares of Common Stock are not so listed but are quoted on the Nasdaq Stock
Market, Inc., the closing sales price per share of Common Stock reported by the Nasdaq Stock
Market, Inc. on that date or, if there shall have been no such sale so reported on that date, on
the last preceding date on which such a sale was so reported or, at the discretion of the
Committee, the price prevailing on the Nasdaq Stock Market, Inc. at the time of exercise; (c) if
the Common Stock is not so listed or quoted, the closing price on that date or, if there are no
quotations available for such date, on the last preceding date on which such quotations shall be
available, as reported by the Nasdaq Stock Market, Inc. or, if not reported by the Nasdaq Stock
Market, Inc., by the National Quotation Bureau Incorporated; or (d) if none of the above is
applicable, then such amount as may be determined by the Committee or the Board in such a manner as
it deems in good faith to be the fair market value per share of Common Stock.
Grant Date means (a) with respect to an Award other than a Director Award, the date
specified by the Committee in the Award Agreement on which such Award will become effective and (b)
with respect to a Director Award, the automatic date of grant for such Award as provided in Section
8.
ISO means an incentive stock option within the meaning of Code Section 422.
Option means a right to purchase a particular number of shares of Common Stock at a
particular Exercise Price, subject to certain terms and conditions as provided in this Plan and
Award Agreement. An Option may be in the form of an ISO or a nonqualified stock option within the
meaning of Code Section 83.
Option Shares means the shares of Common Stock covered by a particular Option.
Other Stock-Based Award means any stock-based Award that shall consist of a right that is
not an Option, Performance Award, Phantom Stock Award, Stock Award or SAR and is (i) denominated or
payable in; (ii) valued in whole or in part by reference to; or (iii) otherwise based on or related
to shares of Common Stock as is deemed by the Committee to be consistent with the terms of the
Plan.
Participant means an Employee or a Director to whom an Award has been granted under this
Plan.
Performance Award means an Employee Award, such as a Performance Unit, that is subject to
the achievement of one or more Performance Objectives established by the Committee.
Performance Objectives means the objectives, if any, established by the Committee that are
to be achieved with respect to an Award granted under this Plan, which may be described in terms of
Company-wide objectives, in terms of objectives that are related to performance of a division,
Subsidiary, department, geographic market or function within the Company or a Subsidiary in which
the Participant receiving the Award is employed, or in individual or other terms, and which shall
relate to the period of time determined by the Committee. The Performance Objectives intended to
qualify under Code Section 162(m) shall be with respect to one or more of the following: (a) net
earnings; (b) operating income; (c) earnings before interest and taxes; (d) earnings before
interest, taxes, depreciation and amortization expenses; (e) earnings before taxes and unusual or
nonrecurring items; (f) total revenue; (g) return on investment; (h) return on equity; (i) return
on total capital; (j) return on assets; (k) total stockholder return; (l) return on capital
employed in the business; (m) stock price performance; (n) earnings per share growth; (o) cash
flows; (p) total profit; (q) operating expenses; (r) fee revenue; (s) total revenue less bonus
payroll; (t) the number of paid worksite employees; and (u) gross mark-up per worksite employee.
The Committee shall determine, in its sole discretion, at the time of grant of an Award, which
Performance Objectives to use with respect to an Award, the weighting of such objectives if more
than one is used and whether such objective(s) is (are) to be measured against a
Company-established budget or target, an index or a peer group of companies. A Performance
Objective need not be based on an increase or a positive result and may include, for example,
maintaining the status quo or limiting economic losses.
Performance Unit means a unit equivalent to $100 or such other value as determined by the
Committee.
Phantom Stock Award means the right to receive the value of a specified number of shares of
Common Stock.
Plan means the Administaff, Inc. 2001 Incentive Plan, as amended and restated, and as
amended from time to time.
Restricted Stock means shares of Common Stock that are restricted or subject to forfeiture
provisions.
Stock Appreciation Rights or SARs means the right to receive an amount of Common Stock
equal to the appreciation in value of a specified number of shares of Common Stock over a
particular period of time.
Stock Award means an Employee Award denominated in or payable in shares of Common Stock,
which may be Restricted Stock.
Subsidiary means (a) with respect to any Awards other than ISOs, (i) in the case of a
corporation, any corporation of which the Company directly or indirectly owns shares representing
50% or more of the combined voting power of the shares of all classes or series of capital stock of
such corporation that have the right to vote generally on matters submitted to a vote of the
stockholders of such corporation and (ii) in the case of a partnership or other business entity not
organized as a corporation, any such business entity of which the Company directly or indirectly
owns 50% or more of the voting, capital or profits interests (whether in the form of partnership
interests, membership interests or otherwise) and (b) with respect to Awards of ISOs, any
subsidiary within the meaning of Code Section 424(f).
3. Plan Administration and Designation of Participants. All Employees of the Company and its
Subsidiaries and all Directors of the Company are eligible for Awards under this Plan. The
Committee shall select the Participants from time to time by the grant of Employee Awards under
this Plan and, subject to the terms and conditions of this Plan, shall determine all terms and
conditions of the Employee Awards. Except as otherwise set forth herein, the Committee shall have
no discretion with respect to the issuance of a Director Award.
This Plan shall be administered by the Committee, which shall have full and exclusive power to
interpret this Plan and to adopt such rules, regulations and guidelines for carrying out this Plan
as it may deem necessary or appropriate.
The Committee may, in its discretion, provide for the extension of the exercisability of an
Award, accelerate the vesting or exercisability, in whole or in part, of an Award, eliminate or
make less restrictive any restrictions contained in an Award, waive any restriction or other
provision of this Plan or an Award or otherwise amend or modify an Award in any manner that is
either (a) not adverse to the Participant to whom such Award was granted or (b) consented to by
such Participant. Notwithstanding anything herein to the contrary, without the prior approval of
the Companys stockholders, Awards issued under the Plan will not be repriced, replaced or
regranted through cancellation or by decreasing the Exercise Price of a previously granted Award
except as provided by the adjustment provisions of Section 14.
No member of the Committee shall be liable for anything done or omitted to be done by him or
her, by any member of the Committee or by any officer of the Company in connection with the
performance of any duties under this Plan, except for his or her own willful misconduct or as
expressly provided by statute.
4. Delegation of Authority. The Board or Committee may delegate to the Chairman of the Board
the duties of the Committee under this Plan pursuant to such conditions or limitations as each may
establish, except that neither may delegate to any person the authority to grant Awards to, or take
other action with respect to, Participants who are subject to Section 16 of the Exchange Act.
5. Award Agreement. Each Award granted hereunder shall be described in an Award Agreement, which
shall be subject to the terms and conditions of this Plan and shall be accepted in such manner as
is deemed acceptable by the Committee by the Participant and by the appropriate officer for and on
behalf of the Company.
6. Shares of Common Stock Reserved for this Plan. Subject to adjustment as provided in Section 14 hereof, a total of 2,900,000 shares of Common
Stock, shall be reserved for issuance upon the exercise or payment of Awards granted pursuant to
this Plan. Such shares may be shares of original issuance or treasury shares or a combination of
the foregoing. The Committee and the appropriate officers of the Company shall from time to time
take whatever actions are necessary to execute, acknowledge, file and deliver any documents
required to be filed with or delivered to any governmental authority or any stock
exchange or transaction reporting system on which shares of Common Stock are listed or quoted in order to make
shares of Common Stock available for issuance pursuant to this Plan. Awards that are forfeited or
terminated or expire unexercised in such a manner that all or some of the shares of Common Stock
subject thereto are not issued to a Participant or are exchanged for Awards that do not involve
Common Stock, shall again immediately become available for the granting of Awards under this Plan.
If the tax withholding obligation resulting from the settlement of any such option or other Award
is satisfied by withholding shares of Common Stock, only the number of shares of Common Stock
issued net of the shares of Common Stock withheld shall be deemed delivered for purposes of
determining usage of shares against the maximum number of shares of Common Stock available for
delivery under the Plan or any sublimit set forth above. The Committee may from time to time adopt
and observe such rules and procedures concerning the counting of shares against the Plan maximum or
any sublimit as it may deem appropriate, including rules more restrictive than those set forth
above to the extent necessary to satisfy the requirements of any national stock exchange on which
the Common Stock is listed or any applicable regulatory requirement.
7. Employee Awards.
(a) Options. An Employee Award may be in the form of an Option. The Exercise Price of
an Option granted under this Plan shall not be less than 100% of the Fair Market Value of
the Common Stock at the time of the grant.
(i) Incentive Stock Options. Options granted to Employees hereunder may be
ISOs. An ISO shall consist of a right to purchase a specified number of shares of
Common Stock at a price specified by the Committee in the Award Agreement or
otherwise, which shall not be less than the Fair Market Value of the Common Stock on
the Grant Date. Any ISO granted shall expire not later than ten (10) years after the
Grant Date, with the expiration date to be specified by the Committee in the Award
Agreement. Any ISO granted must, in addition to being subject to applicable terms,
conditions and limitations established by the Committee, comply with Code Section
422. All other terms, conditions and limitations applicable to ISOs shall be
determined by the Committee.
(ii) Nonqualified Stock Options. Options granted to Employees may be
nonqualified stock options within the meaning of Code Section 83. A nonqualified
stock option shall consist of a right to purchase a specified number of shares of
Common Stock at a price specified by the Committee in the Award Agreement or
otherwise, which shall not be less than the Fair Market Value of the Common Stock on
the Grant Date. The expiration date of the nonqualified stock option shall be
specified by the Committee in the Award Agreement. All other terms, conditions and
limitations applicable to nonqualified stock options shall be determined by the
Committee.
(b) Performance Award. An Employee Award may be in the form of a Performance Award,
such as a Performance Unit. A Performance Award shall be subject to the achievement of one
or more Performance Objectives. All other terms, conditions and limitations applicable to
Performance Awards shall be determined by the Committee.
(c) Stock Award (including Restricted Stock). An Employee Award may consist of Common
Stock or may be denominated in units of Common Stock. All terms, conditions and limitations
applicable to any Stock Award pursuant to this Plan shall be determined by the Committee.
(d) Phantom Stock Award. An Employee Award may be in the form of Phantom Stock or
other bookkeeping account tied to the value of shares of Common Stock. All terms,
conditions and limitations applicable to any Phantom Stock Award shall be determined by the
Committee.
(e) Stock Appreciation Right. An Employee Award may be in the form of SARs. All
terms, conditions and limitations applicable to any Employee Awards of SARs shall be
determined by the Committee.
(f) Cash Award. An Employee Award may be in the form of a Cash Award. All terms,
conditions and limitations applicable to any Cash Award shall be determined by the
Committee.
(g) Other Stock-Based Awards. An Employee Award may be in the form of any Other
Stock-Based Award. All terms, conditions and limitations applicable to any Other
Stock-Based Award shall be determined by the Committee.
(h) The following limitations shall apply to any Award made hereunder:
(i) Notwithstanding anything herein to the contrary, no Participant may be
granted, during any one calendar year period, Options or SARs covering more than
200,000 shares of Common Stock.
(ii) Notwithstanding anything herein to the contrary, no Participant may
receive, during any one calendar year period, an aggregate payment under Cash Awards
or Performance Awards payable in cash in excess of $2,000,000.
(iii) Notwithstanding anything herein to the contrary, no Participant may be
issued, during any one calendar year period, more than 200,000 shares of Common Stock
pursuant to Stock Awards (excluding Restricted Stock), Phantom Stock Awards or Other
Stock-Based Awards.
(iv) Notwithstanding anything herein to the contrary, no Participant may be
issued, during any one calendar year period, Restricted Stock covering more than
200,000 shares of Common Stock.
(8) Directors Awards. Directors of the Company shall be granted Director Awards in accordance
with this Section 8 and subject to applicable terms and limitations set forth in this Plan and the
applicable Award Agreements. Notwithstanding anything herein to the contrary, if the number of
shares of Common Stock available for Awards under this Plan is insufficient to make all automatic
grants of Director Awards provided for in this Section 8 on the applicable Grant Date, then all
Directors who are entitled to a Director Award on such date shall share ratably in the number of
shares then available for Awards under this Plan, all Directors shall have no right to receive a
Director Award with respect to the deficiencies in the number of available shares, and all future
Director Awards under this Section 8 shall terminate.
(a) Initial Director Award. Each Director who is elected or appointed to the Board for
the first time after February 24, 2006, shall be automatically granted, on the date of his
or her election or appointment to the Board, a Director Stock Award of a number of shares of
Restricted Stock with an aggregate Fair Market Value, determined as of the date prior to the
Grant Date, of $75,000, rounded up to the next higher whole share amount in the case of a
fractional share amount, which shall become vested as to one-third (1/3) of the shares on
each anniversary of the Grant Date unless such Director gives advance written notice to the
Committee that he or she does not wish to receive such Director Stock Award.
Notwithstanding the foregoing, if the Director terminates his service as a member of the
Board, his or her unvested portion of such Director Stock Award, if any, shall terminate
immediately on such termination date, unless such termination of service is due to death or
Disability, in which event the unvested portion of such Director Stock Award shall become
immediately 100% vested on such termination date.
(b) Annual Director Award. On the Annual Director Award Date, each Director who is in
office immediately after the annual meeting on such date and who was not elected or
appointed to the Board for the first time on such date shall be granted a Director Stock
Award of a number of shares of Common Stock with an aggregate Fair Market Value, determined
as of the date prior to the Grant Date, of $50,000. In lieu of such Director Stock Award,
each Director may elect prior to the issuance of such Director Stock Award, in a time and
manner determined acceptable by the Committee, to receive on the Annual Director Award Date,
a Director Option to purchase a number of shares of Common Stock which has an aggregate
value, determined as of the date prior to the Grant Date, of $50,000, calculated using the
valuation methodology most recently utilized by the Company for purposes of financial
statement reporting. The Exercise Price of Director Options issued under this Plan shall not
be less than the Fair Market Value of the Common Stock at the Grant Date. Awards granted
pursuant to this subsection shall be 100% vested and exercisable and shall be rounded up to
the next higher whole share amount in the case of a fractional share amount. No awards will
be made to an individual Director pursuant to this subsection (b) if such Director gives
advance written notice to the Committee that he or she does not wish to receive such award.
(c) Termination of Director Options. Any Director Option granted to each Director
shall terminate and be of no force and effect with respect to any shares of Common Stock not
previously purchased by the Director upon the first to occur of:
(i) the tenth (10th) anniversary of the Grant Date for such Award; or
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(ii) |
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the expiration of (A) three months following the
Directors termination of service for Cause or (B) three years following
the Directors termination of service for any other reason.
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Notwithstanding anything herein to the contrary, the normal expiration date for
Director Options shall not be extended.
(d) Forfeiture of Director Stock Award. Any portion of a Director Stock Award which
has not become vested on or before the date of the Directors termination of service shall
be forfeited.
(e) Exercise Price. The Exercise Price of the Common Stock under the Director Options
granted to each Director shall be the Fair Market Value of the shares of Common Stock
subject to such Director Option on the Grant Date for such Director Option.
(f) Award Agreement. Each Director Option and Director Stock Award granted to a
Director shall be evidenced by an Award Agreement between the Company and such Director that
sets forth the terms, conditions and limitations described above, if any, and any additional
terms, conditions and limitations applicable to the Director Option or the Director Stock
Award. Such Award Agreements shall be consistent with the terms and conditions of this
Plan.
9. Payment of Awards.
(a) General. Payment of Awards may be made in the form of cash or, if permitted, by
the Committee by transfer of Common Stock or combinations thereof and may include such
restrictions as the Committee shall determine, including, in the case of Common Stock,
restrictions on transfer and forfeiture provisions.
(b) Deferral. The Committee may, in its discretion, (i) permit selected Participants
to elect to defer payments of some or all types of Awards in accordance with procedures
established by the Committee or (ii) provide for the deferral of an Award in an Award
Agreement or otherwise.
(c) Dividends and Interest. Dividends or dividend equivalent rights may be extended to
and made part of any Award denominated in Common Stock or units of Common Stock, subject to
such terms, conditions and restrictions as the Committee may establish. The Committee may
also establish rules and procedures for the crediting of interest on deferred cash payments
and dividend equivalents for deferred payment denominated in Common Stock or units of Common
Stock.
(d) Substitution of Awards. At the discretion of the Committee, a Participant who has
been granted an Employee Award may be offered an election to substitute an Employee Award
for another Employee Award or Employee Awards of the same or different type, subject to the
overall limits expressed in this Plan; provided, however, that except as provided in Section
3, in no event may the Exercise Price of an outstanding option or SAR be reduced by modification,
substitution or any method without the prior approval of the Companys stockholders.
(e) No
Fractional Shares. The Committee shall not be required to issue any fractional shares of Common Stock under this Plan. The Committee, in its sole discretion, may provide
for the elimination of fractions for the settlement of fractions in cash.
10. Option Exercise. The price at which shares of Common Stock may be purchased under an Option
shall be paid in full at the time of exercise in cash or, if permitted by the Committee, by means
of tendering Common Stock or surrendering all or part of that or any other Award, including
Restricted Stock, valued at Fair Market Value on the date of exercise, or any combination thereof.
The Committee shall determine acceptable methods for tendering Common Stock or Awards to exercise a
stock option as it deems appropriate. The Committee may provide for procedures to permit the
exercise or purchase of Awards by use of the proceeds to be received from the sale of Common Stock
issuable pursuant to an Award. Unless otherwise provided in the applicable Award Agreement, in the
event shares of Restricted Stock are tendered as consideration for the exercise of a stock option,
a number of the shares issued upon the exercise of the stock option, equal to the number of shares of
Restricted Stock used as consideration therefor, shall be subject to the same restrictions as the
Restricted Stock so submitted as well as any additional restrictions that may be imposed
by the Committee.
11. Termination of Employment or Service. Upon the termination of employment or service by a
Participant, any unexercised, deferred or unpaid Awards shall be treated as provided in the
specific Award Agreement evidencing the Award or, in the case of Director Awards, as provided in
this Plan. Unless otherwise specifically provided in the Award Agreement, each Award granted
pursuant to this Plan that is an Option shall immediately terminate to the extent the Option is not
vested (or does not become vested as a result of such termination of employment or service) on the
date the Participant terminates employment or service with the Company or its Subsidiaries.
12. Acceleration Upon a Change in Control. Notwithstanding anything herein to the contrary,
all conditions and/or restrictions relating to the continued employment or service of a Participant
and/or the achievement of Performance Objectives with respect to the vesting and exercisability or
full entitlement to any Award shall immediately lapse upon a Change in Control.
13. Assignability. Unless otherwise permitted by the Committee, no Award granted under this Plan
shall be sold, transferred, pledged, assigned or otherwise alienated or hypothecated by a
Participant other than by (a) will or the laws of descent and distribution or (b) a qualified
domestic relations order. During the lifetime of a Participant, any Award shall be exercisable
only by him, or in the case of a Participant who is mentally incapacitated, the Award shall be
exercisable by his guardian or legal representative. The Committee may prescribe and include in
applicable Award Agreements other restrictions on transfer. Any attempted assignment or transfer
in violation of this Section 13 shall be null and void. Upon the Participants death, the personal
representative or other person entitled to succeed to the rights of the Participant (the Successor
Participant) may exercise such rights. A Successor Participant must furnish proof satisfactory to
the Company of his or her right to exercise the Award under the Participants will or under the
applicable laws of descent and distribution.
Subject to approval by the Committee in its sole discretion, other than with respect to ISOs,
all or a portion of the Awards granted to a Participant under this Plan may be transferable by the
Participant, to the extent and only to the extent specified in such approval, to (a) the spouse,
children or grandchildren (including adopted and stepchildren and grandchildren) of the Participant
(Immediate Family Members), (b) a trust or trusts for the exclusive benefit of such Immediate
Family Members and, if applicable, the Participant or (c) a partnership or partnerships in which
such Immediate Family Members and, if applicable, the Participant are the only partners.
Subsequent transfers of transferred Awards shall be prohibited except by will or the laws of
descent and distribution, unless such transfers are made to the original Participant or a person to
whom the original Participant could have made a transfer in the manner described herein. No
transfer shall be effective unless and until written notice of such transfer is provided to the
Committee, in the form and manner prescribed by the Committee. Following transfer, any such Awards
shall continue to be subject to the same terms and conditions as were applicable immediately prior
to transfer, and except as otherwise provided herein, the term Participant shall be deemed to
refer to the transferee. No transferred Options shall be exercisable unless arrangements
satisfactory to the Company have been made to satisfy any tax withholding obligations the Company
may have with respect to the Options. The consequences of termination of employment or service
shall continue to be applied with respect to the original Participant, following which the Awards
shall be exercisable by the transferee only to the extent and for the periods specified in this
Plan and the Award Agreement.
14. Adjustments.
(a) The existence of outstanding Awards shall not affect in any manner the right or
power of the Company or its stockholders to make or authorize (i) any or all adjustments,
recapitalization, reorganizations or other changes in the ownership of the Company or its
business, (ii) any merger or consolidation of the Company, (iii) any issue of bonds,
debentures or other obligations, (iv) the dissolution or liquidation of the Company, (v) any
sale or transfer of all or any part of its assets or business or (vi) any other Company act
or proceeding of any kind, whether or not of a character similar to that of the acts or
proceedings enumerated above.
(b) In the event of any Common Stock distribution or split, recapitalization,
extraordinary distribution, merger, consolidation, combination or exchange of shares of
Common Stock or similar change or upon the occurrence
of any other event that the Committee, in its sole discretion, deems appropriate, (i)
the number of shares of Common Stock reserved under this Plan and covered by outstanding
Awards, (ii) the Exercise Price in respect of such Awards, (iii) the appropriate value and
price determinations for such Awards, (iv) the per person limitation on Awards of Options
and SARs and (v) the kind of shares covered thereby (including shares of another issuer)
shall be adjusted as appropriate.
(c) In the event of a corporate merger, consolidation, acquisition of property or
stock, separation, reorganization or liquidation, the Committee shall be authorized (i) to
issue or assume Awards, regardless of whether
in a transaction to which Section 424(a) of
the Code applies, by means of substitution of new Awards, as appropriate, for previously
issued Awards or to assume previously issued Awards as part of such adjustment, (ii) to make
provision, prior to the transaction, for the acceleration of the vesting and exercisability
of, or lapse of restrictions with respect to, Awards (to the extent not otherwise provided
under Sections 7 or 8) and the termination of options that remain unexercised at the time of
such transaction or (iii) to provide for the acceleration of the vesting and exercisability
of any Awards and the cancellation thereof (to the extent not otherwise provided under
Sections 7 or 8) and to deliver to the Participants cash in an amount that the Board shall
determine in its sole discretion is equal to the fair market value of such Awards on the
date of such event, which in the case of Options or SARs shall be the excess of the Fair
Market Value of Common Stock on such date over the exercise or strike price of such Award.
(d) The Committee, in its sole discretion and without the consent of the Participant,
may amend (i) any stock-based Award to reflect a change in accounting rules required by the
Financial Accounting Standards Board and (ii) any Award that is not intended to meet the
requirements of Code Section 162(m), to reflect a significant event that the Committee, in
its sole discretion, believes to be appropriate to reflect the original intent in the grant
of the Award.
15. Tax
Withholding. The Company shall have the right to deduct applicable taxes from any Award
payment and withhold, at the time of delivery or vesting of cash or shares of Common Stock under
this Plan, an appropriate amount of cash or number of shares of Common Stock or a combination
thereof for payment of taxes required by law or to take such other action as may be necessary in
the opinion of the Company to satisfy all obligations for withholding of such taxes. The Committee
may also permit withholding to be satisfied by the transfer to the Company of shares of Common
Stock theretofore owned by the holder of the Award with respect to which withholding is required.
If shares of Common Stock are used to satisfy tax withholding, such shares shall be valued as
provided in the applicable Award Agreement or as otherwise determined by the Committee.
16. Amendments or Termination. The Board may amend, alter or discontinue this Plan,
except that (a) no amendment or alteration that would impair the rights of any Participant under
any Award that he has been granted shall be made without his consent and (b) no amendment or
alteration shall be effective prior to approval by the Companys stockholders to the extent such
approval is required by applicable legal requirements or the requirements of the securities
exchange on which the Companys Common Stock is listed.
17. Restrictions. No shares of Common Stock or other form of payment shall be issued with respect
to any Award unless the Company shall be satisfied based on the advice of its counsel that such
issuance will be in compliance with applicable federal and state securities laws and the
requirements of any securities exchange or transaction reporting system upon which the Common Stock
is then listed.
18. Unfunded Plan. Insofar as it provides for Awards of cash, Common Stock or rights thereto, this
Plan shall be unfunded. Although bookkeeping accounts may be established with respect to
Participants who are entitled to cash, Common Stock or rights thereto under this Plan, any such
accounts shall be used merely as a bookkeeping convenience. The Company shall not be required to
segregate any assets that may at any time be represented by cash, Common Stock or rights thereto,
nor shall this Plan be construed as providing for such segregation, nor shall the Company, the
Board or the Committee be deemed to be a trustee of any cash, Common Stock or rights thereto to be
granted under this Plan. Any liability or obligation of the Company to any Participant with
respect to a grant of cash, Common Stock or rights thereto under this Plan shall be based solely
upon any contractual obligations that may be created by this Plan and any Award Agreement, and no
such liability or obligation of the
Company shall be deemed to be secured by any pledge or other encumbrance on any property of the
Company. None of the Company, the Board or the Committee shall be required to give any security or
bond for the performance of any obligation that may be created by this Plan.
19. Parachute Payment Limitation. Notwithstanding any contrary provision of the Plan, the
Committee may provide in the Award Agreement or in any other agreement with the Participant for a
limitation on the acceleration of vesting and exercisability of unmatured Awards to the extent
necessary to avoid or mitigate the impact of the golden parachute excise tax under Section 4999 of
the Code on the Participant or may provide for a supplemental payment to be made to the Participant
as necessary to offset or mitigate the impact of the golden parachute excise tax on the
Participant. In the event the Award Agreement or other agreement with the Participant does not
contain any contrary provision regarding the method of avoiding or mitigating the impact of the
golden parachute excise tax under Section 4999 of the Code on the Participant, then notwithstanding
any contrary provision of this Plan, the aggregate present value of all parachute payments payable
to or for the benefit of a Participant, whether payable pursuant to this Plan or otherwise, shall
be limited to three times the Participants base amount less one dollar and, to the extent
necessary, the exercisability of an unmatured Award shall be reduced in order that this
limitation not be exceeded. For purposes of this Section 19, the terms parachute payment, base amount and
present value shall have the meanings assigned thereto under Section 280G of the Code. It is the
intention of this Section 19 to avoid excise taxes on the Participant under Section 4999 of the
Code or the disallowance of a deduction to the Company pursuant to Section 280G of the Code.
20. Code Section 409A Compliance. The Board intends that any Awards under the Plan satisfy
the requirements of Section 409A of the Code and related regulations and Treasury pronouncements
(Section 409A) to avoid the imposition of excise taxes thereunder. If any provision of the Plan
or an Award Agreement under the Plan would result in the imposition of an excise tax under Section
409A, that provision will be reformed to avoid imposition of the excise tax and no action taken to
comply with Section 409A shall be deemed to impair the rights of any Participant under the Plan or
an Award Agreement under the Plan.
21. Indemnification. The Company shall indemnify and hold harmless any member of the Board or the
Committee and other individuals, including Employees and Directors, performing services on behalf
of the Committee, against any liability, cost or expense arising as a result of any claim asserted
by any person or entity under the laws of any state or of the United States with respect to any
action or failure to act of such individuals taken in connection with this Plan, except claims or
liabilities arising on account of the willful misconduct or bad faith of such Board member,
Committee member or individual .
22. Right to Employment or Service. The granting of any Award shall not impose upon the
Company any obligation to maintain any Participant as an Employee or a Director and shall not
diminish the power of the Company to terminate any Participants employment or service at any time.
23. Governing Law. This Plan and all determinations made and actions taken pursuant hereto, to the
extent not otherwise governed by mandatory provisions of the Code or the securities laws of the
United States, shall be governed by and construed in accordance with the laws of the State of
Texas.
24. Effective Date of Plan. This Plan shall be effective as of February 24, 2006, subject to
approval of this Plan by the stockholders of the Company within one year of the date this Plan is
adopted by the Board. If the stockholders of the Company should fail to so approve this Plan
within one year of the adoption date, this amendment and restatement shall terminate and cease to
be of any further force or effect and all grants of Awards hereunder shall be null and void.
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Attested to by the Secretary of Administaff, Inc., as
adopted by the Board of Directors effective as of
February 24, 2006.
/s/ John H. Spurgin, II
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Please Mark Here for Address Change or Comments |
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SEE REVERSE SIDE |
ADMINISTAFF, INC.
PLEASE MARK VOTE IN SQUARE IN THE FOLLOWING MANNER USING DARK INK ONLY. x
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1.
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Election of Directors. |
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WITHHELD ALL |
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FOR ALL EXCEPT |
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Nominees: 01) Paul J. Sarvadi |
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02)
Austin P. Young |
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For all except nominee(s) crossed out. |
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FOR |
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AGAINST |
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ABSTAIN |
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To approve the amendment
and restatement of the 2001
Incentive Plan. |
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FOR |
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AGAINST |
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ABSTAIN |
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To ratify the appointment of
Ernst & Young LLP as the
Companys independent auditors
for the year 2006. |
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The undersigned hereby revokes all previous proxies relating to the shares of
Common Stock covered hereby and confirms all that said Proxy may do by virtue hereof. |
This proxy must be signed exactly as
the name appears hereon. Joint
owners should each sign. Executors,
administrators, trustees, etc.,
should give full title as such. If
the signer is a corporation, please
sign full corporate name by duly
authorized officer.
5 FOLD AND DETACH HERE 5
Vote by Internet or Telephone or Mail
24 Hours a Day, 7 Days a Week
Internet and telephone voting is available through 11:59 PM Eastern Time the day prior to annual meeting day.
Your Internet or
telephone vote authorizes the named proxies to vote your shares in
the same manner as if you marked,
signed and returned your proxy card.
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Internet |
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Telephone |
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Mail |
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http://www.proxyvoting.com/asf |
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OR |
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1-866-540-5760 |
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OR |
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Mark, sign and date your proxy card and return it in the enclosed postage-paid envelope. |
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Use the internet to vote your proxy.
Have your proxy card in hand when you access the web site. |
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Use any touch-tone telephone to vote your proxy. Have your proxy card in hand when you call. |
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If you vote your proxy by Internet or by telephone,
you do NOT need to mail back your proxy card.
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PROXY
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This Proxy is Solicited on Behalf of the Board of Directors
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PROXY |
For the Annual Meeting of Stockholders of
ADMINISTAFF, INC.
To be Held on
May 3, 2006
The
undersigned hereby appoints Richard G. Rawson and John H. Spurgin, II, or either of them, as
the lawful agents and proxies of the undersigned (with all the powers the undersigned would possess
if personally present, including full power of substitution), and hereby authorizes them to
represent and to vote, as designated on the reverse side, all the shares of Common Stock of
Administaff, Inc. held of record by the undersigned on March 6,
2006, at the Annual Meeting of
Stockholders of Administaff, Inc., to be held at the Companys Corporate Headquarters, Centre I in
the Auditorium, located at 22900 Hwy. 59 N. (Eastex Freeway),
Kingwood, Texas on May 3, 2006 at
4:00 p.m., Central Daylight Savings Time, or any reconvened meeting after an adjournment thereof.
It is understood that when properly executed, this proxy will be voted in the manner directed
herein by the undersigned stockholder. Where no choice is specified by the Stockholder, the proxy
will be voted FOR the Proposals 1, 2 and 3, and in the discretion of the persons named herein on
all other matters that may properly come before the Annual Meeting.
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Address Change/Comments (Mark the corresponding box on the reverse side) |
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5 FOLD AND DETACH HERE 5
You can now access your Administaff, Inc. account online.
Access your Administaff,
Inc., shareholder account online via Investor ServiceDirect® (ISD).
Mellon Investor Services LLC, Transfer Agent for Administaff, Inc., now makes it easy and
convenient to get current information on your shareholder account.
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View account status
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View payment history for dividends
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View certificate history
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Make address changes
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View book-entry information
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Obtain a duplicate 1099 tax form
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Establish/change your PIN
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Visit us on the web
at http://www.melloninvestor.com/isd
For Technical Assistance Call 1-877-978-7778 between 9am-7pm
Monday-Friday Eastern Time