UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington D.C. 20549
SCHEDULE 14A
(Rule 14a-101)
INFORMATION REQUIRED IN PROXY STATEMENT
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the
Securities Exchange Act of 1934
Filed by the Registrant |X|
Filed by a Party other than the Registrant
Check the appropriate box:
|_| Preliminary Proxy Statement
|_| Confidential, for Use of the Commission Only (as permitted by Rule
14a-6(e)(2)
|X| Definitive Proxy Statement
|_| Definitive Additional Materials
|_| Soliciting Material Pursuant to Rule 14a-11(c) or Rule 14a-12
FIRST DEFIANCE FINANCIAL CORP.
--------------------------------------------------------------------------------
(Name of Registrant as Specified in its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
|X| No fee required
|_| Fee Computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11
(1) Title of each class of securities to which transaction applies:
--------------------------------------------------------------------------------
(2) Aggregate number of securities to which transaction applies:
--------------------------------------------------------------------------------
(3) Per unit price or other underlying value of transaction computed
pursuant to Exchange Act Rule 0-11 (set forth the amount on which
the filing fee is calculated and state how it was determined):
--------------------------------------------------------------------------------
(4) Proposed maximum aggregate value of transaction:
--------------------------------------------------------------------------------
(5) Total fee paid:
--------------------------------------------------------------------------------
|_| Fee paid previously with preliminary materials.
|_| Check box if any part of the fee is offset as provided by Exchange Act
Rule 0-11(a)(2) and identify the filing for which the offsetting fee was
paid previously. Identify the previous filing by registration statement
number, or the Form or Schedule and the date of its filing.
(1) Amount Previously Paid:
--------------------------------------------------------------------------------
(2) Form, Schedule or Registration Statement No.:
--------------------------------------------------------------------------------
(3) Filing Party:
--------------------------------------------------------------------------------
(4) Date Filed:
--------------------------------------------------------------------------------
[LOGO]
FIRST DEFIANCE
FINANCIAL CORP.
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
to be held
April 19, 2005
and
PROXY STATEMENT
[LOGO]
FIRST DEFIANCE
FINANCIAL CORP.
601 Clinton Street
Defiance, Ohio 43512
(419) 782-5015
------------------------
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
TO BE HELD ON APRIL 19, 2005
------------------------
NOTICE IS HEREBY GIVEN that the Annual Meeting of Shareholders ("Annual
Meeting") of First Defiance Financial Corp., Defiance, Ohio ("First Defiance")
will be held at the home office of its subsidiary First Federal Bank of the
Midwest, located at 601 Clinton Street, Defiance, Ohio 43512, Tuesday, April 19,
2005 at 1:00 p.m., Eastern Time, for the following purposes, all of which are
more completely set forth in the accompanying Proxy Statement:
(1) To elect three (3) directors for three-year terms, and until their
successors are elected and qualified;
(2) To approve the First Defiance Financial Corp. 2005 Stock Option and
Incentive Plan; and
(3) To transact such other business as may properly come before the Annual
Meeting or any adjournment thereof. Management is not aware of any other
business.
The Board of Directors has fixed March 4, 2005 as the voting record date
for the determination of shareholders entitled to notice of and to vote at the
Annual Meeting or at any adjournment thereof. Only those shareholders of record
as of the close of business on that date will be entitled to vote at the Annual
Meeting or at any such adjournment.
BY ORDER OF THE BOARD OF DIRECTORS
/s/ William J. Small
William J. Small
Chairman, President and Chief Executive Officer
Defiance, Ohio
March 18, 2005
--------------------------------------------------------------------------------
YOU ARE CORDIALLY INVITED TO ATTEND THE ANNUAL MEETING. IT IS IMPORTANT THAT
YOUR SHARES BE REPRESENTED REGARDLESS OF THE NUMBER YOU OWN. EVEN IF YOU PLAN TO
BE PRESENT, WE URGE YOU TO COMPLETE, SIGN, DATE AND RETURN THE ENCLOSED PROXY
PROMPTLY IN THE ENVELOPE PROVIDED OR FOLLOW THE INSTRUCTIONS ON THE PROXY CARD
FOR VOTING BY TELEPHONE OR OVER THE INTERNET. IF YOU ATTEND THE ANNUAL MEETING,
YOU MAY VOTE EITHER IN PERSON OR BY PROXY. ANY PROXY GIVEN MAY BE REVOKED BY YOU
IN WRITING OR IN PERSON AT ANY TIME BEFORE IT IS EXERCISED.
--------------------------------------------------------------------------------
PROXY STATEMENT
------------------------
First Defiance Financial Corp.
601 Clinton Street
Defiance, Ohio 43512
------------------------
2005 ANNUAL MEETING OF SHAREHOLDERS
April 19, 2005
GENERAL
This Proxy Statement is being furnished to holders of common stock, $0.01
par value per share ("Common Stock"), of First Defiance Financial Corp.,
Defiance, Ohio ("First Defiance"). Proxies are being solicited on behalf of the
Board of Directors of First Defiance to be used at the Annual Meeting of
Shareholders ("Annual Meeting") to be held at the home office of First Federal
Bank of the Midwest ("First Federal") located at 601 Clinton Street, Defiance,
Ohio 43512, on Tuesday April 19, 2005 at 1:00 p.m., Eastern Time, and at any
adjournment thereof for the purposes set forth in the Notice of Annual Meeting
of Shareholders. This Proxy Statement is first being mailed to shareholders on
or about March 18, 2005.
PROXIES
The proxy solicited hereby, if properly submitted to First Defiance and
not revoked prior to its use, will be voted in accordance with the instructions
contained therein. If no contrary instructions are given, each proxy received
will be voted for the nominees for director described herein, for the approval
of the First Defiance 2005 Stock Option and Incentive Plan ("2005 Plan") and,
upon the transaction of such other business as may properly come before the
meeting, in accordance with the best judgment of the persons appointed as
proxies. Any shareholder giving a proxy has the power to revoke it at any time
before it is exercised by (i) filing with the Secretary of First Defiance
written notice thereof (John W. Boesling, Secretary, First Defiance Financial
Corp., 601 Clinton Street, Defiance, Ohio 43512); (ii) submitting a valid proxy
bearing a later date; or (iii) appearing at the Annual Meeting and giving notice
of revocation to the Secretary. Proxies solicited hereby may be exercised only
at the Annual Meeting and any adjournment thereof and will not be used for any
other meeting.
1
VOTING RIGHTS
Only shareholders of record at the close of business on March 4, 2005
("Voting Record Date") are entitled to notice of and to vote at the Annual
Meeting. On the Voting Record Date, there were 7,015,333 shares of Common Stock
issued and outstanding and First Defiance had no other class of equity
securities outstanding. Each share of Common Stock is entitled to one vote at
the Annual Meeting on all matters properly presented at the meeting.
The presence, either in person or by proxy, of at least a majority of the
outstanding shares of Common Stock entitled to vote is necessary to constitute a
quorum at the Annual Meeting. Abstentions are considered in determining the
presence of a quorum.
Directors are elected by a plurality of the votes cast with a quorum
present. Abstentions will not affect the plurality vote required for the
election of directors. The proposal for election of directors is considered a
"discretionary" item upon which brokerage firms may vote in their discretion on
behalf of their clients if such clients have not furnished voting instructions.
The affirmative vote of the holders of a majority of the total votes
eligible to be cast in person or by proxy at the Annual Meeting is required for
approval of the 2005 Plan. The proposal to approve the 2005 Plan is considered
"non-discretionary" and, therefore, brokerage firms may vote on behalf of
clients only if the clients have furnished voting instructions to the brokerage
firm. If no voting instructions are given, a "broker non-vote" will result. A
broker non-vote and an abstention will have the same effect as a vote against
the proposal to approve the 2005 Plan.
2
BENEFICIAL OWNERSHIP
The following table includes, as of the Voting Record Date, certain
information as to the Common Stock beneficially owned by (i) the only persons or
entities, including any "group" as that term is used in Section 13(d)(3) of the
Securities Exchange Act of 1934, as amended ("1934 Act"), known to First
Defiance to be the beneficial owner of more than 5% of the issued and
outstanding Common Stock, (ii) each director and each person nominated to become
a director of First Defiance, (iii) the executive officers of First Defiance
named in the Summary Compensation Table set forth under "Executive
Compensation," and (iv) all directors and executive officers of First Defiance
as a group.
Amount and Nature of
Name of Beneficial Owner or Beneficial Ownership as of Percent of
Number of Persons in Group March 5, 2004 (1) Common Stock
----------------------------------- ------------------------------ ------------------
First Defiance Financial Corp.
Employee Stock Ownership Plan
601 Clinton St.,
Defiance, OH 43512 616,317(2) 8.79%
Private Capital Management
8889 Pelican Bay Blvd
Suite 500
Naples, FL 34108 614,364(3) 8.76%
Dimensional Fund Advisors, Inc.
1299 Ocean Avenue, 11th Floor
Santa Monica, CA 90401 457,663(4) 6.52%
John L. Bookmyer -- --
Stephen L. Boomer 15,114 (5)
Dr. Douglas A. Burgei 26,056(6) (5)
Peter A. Diehl 14,702(7) (5)
Dr. John U. Fauster III 51,305(8) (5)
Dwain I. Metzger 652 (5)
Gerald W. Monnin 50,478(9) (5)
James L. Rohrs 80,068(10) 1.14%(5)
William J. Small 173,129(11) 2.43%
Don C. Van Brackel 100,241(12) 1.43%
Thomas A. Voigt 21,220(13) (5)
Gregory R. Allen 37,478(14) (5)
John C. Wahl 111,769(15) 1.58%
All directors and executive
officers as a group (11 persons) 681,420(16) 9.42%
(1) Unless otherwise indicated, the named person has sole voting power and
sole investment power with respect to the indicated shares.
(2) Shares owned by First Defiance Financial Corp. Employee Stock Ownership
Plan ("ESOP") which have been allocated to persons listed in this table
are also included in those persons' holdings.
(footnotes continued on next page)
3
(3) Based on Schedule 13G filed with the Securities and Exchange Commission
(the "SEC") on February 14, 2005, Private Capital Management ("PCM") is an
investment advisor registered under Section 203 of the Investment Advisors
Act of 1940. PCM reported shared voting and investment power over 609,364
shares of Common Stock. Gregg J. Powers, President of PCM, reported shared
voting and investment power over the same 609,364 shares. Bruce S.
Sherman, Chief Executive Officer of PCM, reported shared voting and
investment power over 614,364 shares of Common Stock, (including the
609,364 shares also reported by PCM and Mr. Powers) and sole voting and
investment power over an additional 11,500 shares of Common Stock.
(4) Based on Schedule 13G filed with the SEC on February 9, 2005, Dimensional
Fund Advisors Inc. ("Dimensional"), an investment advisor registered under
Section 203 of the Investment Advisors Act of 1940, possesses both voting
and investment power over 457,663 shares of Common Stock. All 457,663
shares reported are owned by the entities for which Dimensional serves as
investment advisor, and Dimensional disclaims beneficial ownership of such
securities.
(5) Less than 1% of the total outstanding shares of Common Stock.
(6) Includes 5,930 shares that may be acquired upon exercise of stock options
(7) Includes 155 shares that vest within 60 days under the 1996 Management
Recognition Plan and Trust ("MRP") and 1,167 shares that may be acquired
upon the exercise of stock options.
(8) Includes 19,430 shares that may be acquired upon the exercise of stock
options and 1,000 shares owned with shared voting and investment power.
(9) Includes 42,502 shares owned with shared voting and investment power.
(10) Includes 640 shares that vest within 60 days under the MRP, 2,868 shares
that have been allocated to Mr. Rohrs' account in the ESOP and 51,800
shares that may be acquired upon the exercise of stock options.
(11) Includes 14,758 shares which have been allocated to Mr. Small's account in
the ESOP and 105,700 shares that may be acquired upon the exercise of
stock options.
(12) Includes 99,446 shares owned with shared voting and investment power and
795 shares held in trust for the MRP which vest after 60 days for which
Mr. Van Brackel is a trustee.
(13) Includes 6,430 shares that may be acquired upon the exercise of stock
options and 1,330 shares owned with shared voting and investment power.
(14) Includes 3,538 shares that have been allocated to Mr. Allen's account in
the ESOP and 18,200 shares that may be acquired upon the exercise of stock
options.
(15) Includes 795 shares held in trust for the MRP which vest after 60 days for
which Mr. Wahl is a trustee, 18,273 shares that have been allocated to Mr.
Wahl's account in the ESOP and 55,200 shares that may be acquired upon the
exercise of stock options.
(16) Includes options to purchase 263,857 shares, 795 shares that vest within
60 days under the MRP, 39,438 shares allocated to the accounts of
executive officers in the ESOP, and 795 shares held in trust for the MRP
which vest after 60 days for which Mr. Van Brackel and Mr. Wahl are
trustees.
4
INFORMATION REGARDING DIRECTORS
AND EXECUTIVE OFFICERS
Election of Directors
As permitted by the articles of incorporation of First Defiance, effective
February 21, 2005, the Board of Directors increased its number of members from
nine to eleven and elected Dwain I. Metzger for a term expiring in 2006 and John
L. Bookmyer for a term expiring in 2007 to fill the vacancies created by the
increase. First Defiance's Board of Directors is divided into three classes with
the members of each class elected for a term of three years and until their
successors are elected and qualified. One class of directors is elected
annually. A majority of the directors are "independent directors" as defined by
the listing standards of the Nasdaq Stock Market. The Board of Directors has
determined that such independent directors have no relationship with First
Defiance that would interfere with the exercise of their independent judgment in
carrying out the responsibilities of a director. The independent directors are
Drs. Burgei and Fauster and Messrs. Bookmyer, Boomer, Diehl, Metzger, Monnin and
Voigt.
At the Annual Meeting, shareholders of First Defiance will be asked to
elect three directors for three year terms expiring in 2008, and in each case
until their successors are elected and qualified. The nominees, Dr. Fauster, Mr.
Rohrs and Mr. Voigt, currently serve as directors of First Defiance.
Unless otherwise directed, each valid proxy submitted by a shareholder
will be voted for the election of the nominees. If any of the nominees is
unwilling to stand for election at the time of the Annual Meeting, the proxies
will vote for any replacement nominee or nominees recommended by the Board of
Directors. At this time, the Board of Directors knows of no reason why any of
the nominees may not be able to serve as a director if elected.
5
Information Regarding Nominees for Director and Continuing Directors
The following tables present information concerning each nominee for
director and each director whose term continues.
THE BOARD OF DIRECTORS RECOMMENDS THAT THE
NOMINEES BE ELECTED AS DIRECTORS
NOMINEES FOR DIRECTOR WITH THREE-YEAR TERMS EXPIRING IN 2008
Director
Name Age Positions Held at First Defiance Since (1)
------------------------- --------- ------------------------------------- -------------
Dr. John U. Fauster 67 Director 1975
James L. Rohrs 57 Executive Vice President of First 2002
Defiance and President and Chief
Operating Officer of First Federal
Thomas A. Voigt 62 Director 1995
DIRECTORS WITH THREE-YEAR TERMS EXPIRING IN 2007
Director
Name Age Positions Held at First Defiance Since (1)
------------------------- ---------- ------------------------------------- -------------
John L. Bookmyer 40 Director 2005
Stephen L. Boomer 54 Director 1994
Peter A. Diehl 54 Director 1998
William J. Small 54 Chairman, President and 1998
Chief Executive Officer
DIRECTORS WITH TERMS EXPIRING IN 2006
Director
Name Age Positions Held at First Defiance Since (1)
------------------------- --------- ------------------------------------- -------------
Dr. Douglas A. Burgei 50 Director 1995
Dwain L. Metzger 63 Director 2005
Gerald W. Monnin 66 Director 1997
Don C. Van Brackel 66 Director, Vice Chairman 1979
----------
(1) Each director also serves as a director of First Federal, a wholly owned
subsidiary of First Defiance. The indicated year includes service as a
director of First Federal prior to the formation of First Defiance in
1995.
6
The business experience of each of the nominees or directors for at least
the past five years is as follows:
John U. Fauster III, D.D.S. Dr. Fauster retired from the practice of
dentistry during 2000. Prior to that he was affiliated with the Defiance Dental
Group, Defiance, Ohio. He has been a director since 1975 and currently serves as
a member of the Audit, Investment and Long Range Planning Committees and serves
on the Executive and Loan Review Committees on a rotating basis during the year.
James L. Rohrs. Mr. Rohrs has served as an Executive Vice President of
First Defiance and as President and Chief Operating Officer of First Federal
since August 1999 and he has been a director since 2002. He joined First
Defiance in his present capacity in August 1999. Prior to joining First
Defiance, Mr. Rohrs was employed by Huntington National Bank for 27 years in a
variety of capacities. Mr. Rohrs is a member of the Executive, Investment and
Loan Review Committees and First Insurance and Investments Board of Directors.
Thomas A. Voigt. Mr. Voigt is Vice President and general manager of the
Bryan Publishing Company, commercial printers and publishers of The Bryan Times,
The Northwest Signal (Napoleon, OH), The Countyline, The Montpelier Leader
Enterprise and Realty Northwest. He was appointed to the board in August 1995
and he serves as Chairman of the Long Range Planning Committee and as a member
of the Compensation and Corporate Governance Committees and serves on the
Executive and Loan Review Committees on a rotating basis during the year.
John L. Bookmyer. Mr. Bookmyer is President of Blanchard Valley Regional
Health Center and Executive Vice President and Chief Operating Officer of
Blanchard Valley Health Association, a comprehensive health system in northwest
Ohio with assets of $200 million. Mr. Bookmyer also is a Certified Public
Accountant. He was appointed to the board in February, 2005 and serves on the
Audit Committee.
Stephen L. Boomer. Mr. Boomer is President/Chief Executive Officer and
co-owner of Arps Dairy Inc., Defiance, Ohio, a processor and distributor of
dairy products. He has been a director since August 1994 and currently serves as
Chairman of the Audit Committee and as a member of the Compensation, Governance
Committee and Trust Committees as well as the First Insurance and Investments
Board. He also serves on the Executive and Loan Review Committees on a rotating
basis during the year. Mr. Boomer has been designated the lead director by the
independent directors on the Board.
Douglas A. Burgei, D.V.M. Dr. Burgei is a veterinarian practicing in
Napoleon, Ohio since 1978. He was appointed to the Board of Directors in August
1995 and he serves as chairman of the Corporate Governance Committee and as a
member of the Investment and Long Range Planning Committees and serves on the
Executive and Loan Review Committees on a rotating basis.
Peter A. Diehl. Mr. Diehl is President/Chief Executive Officer of Diehl,
Inc., a privately held company headquartered in Defiance, Ohio which produces
canned dairy products and non-dairy creamers for distribution throughout the
United States and Asia. He has been a director since April 1998 and currently
serves as chairman of the Compensation Committee, as a member of the Audit and
Long Range Planning Committees. He also serves on the Executive and Loan Review
Committees on a rotating basis during the year.
7
Dwain I. Metzger. Mr. Metzger operates a family farm in the Elida, Ohio
area. He was appointed to the Board in February 2005. Mr. Metzger previously
served on the Board of Directors of ComBanc, Inc. and its subsidiary, The
Commercial Bank, located in Delphos, Ohio, and was chairman of The Commercial
Bank Board of Directors from 2000 until 2004. ComBanc and The Commercial Bank
were acquired by First Defiance in January 2005.
Gerald W. Monnin. Mr. Monnin is the retired Chairman of the Board and
Chief Executive Officer of Northwest Controls, a Defiance, Ohio company that
distributes high technology electronic automation and control products and
systems. He has been a director since April 1997 and serves as a member of the
Compensation, Audit and Corporate Governance Committees and serves on the
Executive and Loan Review Committees on a rotating basis during the year.
William J. Small. Mr. Small has served as President, Chairman of the Board
and Chief Executive Officer of First Defiance and Chairman of the Board and
Chief Executive Officer of First Federal since January 1, 1999. He previously
served as President and Chief Operating Officer of First Federal from June 1996
through December 31, 1998 and before that he served as Senior Vice President
responsible for lending from July 1, 1994. Mr. Small is also Chairman of the
Executive Committee and the Loan Review Committee, and a member of the
Investment and Trust Committees of First Federal. He is also Chairman of First
Insurance and Investments' Board of Directors.
Don C. Van Brackel. Mr. Van Brackel has served as Vice Chairman of the
First Defiance Board of Directors since January 1, 1999. Prior to that, Mr. Van
Brackel served as Chairman of the Board of Directors and Chief Executive Officer
of First Defiance and First Federal, from January 1, 1995 until his retirement
on December 31, 1998. He was President and Managing Officer of First Federal
from July 1992 until June 1996 and has been a director since 1979. Mr. Van
Brackel is a member of the Investment, Long Range Planning and Trust Committees.
He also serves on the Executive and Loan Review committees on a rotating basis
Executive Officers Who are Not Directors
The following sets forth certain information regarding the executive
officers of First Defiance who are not directors or nominees, including their
business experience for at least the past five years.
John C. Wahl, Age 44. Mr. Wahl has been Executive Vice President of First
Defiance and First Federal since November 1998, Treasurer since April, 1997 and
Chief Financial Officer since January, 1997. He previously served as Controller
beginning in June, 1994. Prior to joining First Defiance he was with Ernst &
Young LLP. Mr. Wahl is also a member of the Board of Directors of First Federal
Bank and First Insurance and Investments.
Gregory R. Allen, Age 41. Mr. Allen was promoted to Executive Vice
President and Chief Lending Officer of First Federal in November 1998 after
joining First Federal as Vice President of Commercial Lending in June 1998. He
joined First Federal with 10 years of banking experience, most recently with the
Ohio Bank in Findlay, Ohio.
8
Compliance with Section 16(a) of the 1934 Act
Section 16(a) of the 1934 Act requires First Defiance's officers and
directors, and persons who own more than 10% of the Common Stock to file reports
of ownership and changes in ownership with the SEC. Officers, directors and
greater than 10% shareholders are required by regulation to furnish First
Defiance with copies of all Section 16(a) forms they file.
SEC regulations require that First Defiance disclose any Section 16 filing
that was not made by the appropriate due date. Based on a review of the filings
for 2004, First Defiance determined that all Section 16 filings were filed by
the applicable due date.
Board Meetings
Regular meetings of the Board of Directors of First Defiance are held
monthly and special meetings of the Board of Directors of First Defiance are
held from time to time as needed. Regular meetings of the Board of Directors of
First Federal are also held on at least a monthly basis and special meetings of
the Board of Directors of First Federal are held from time to time as needed.
There were 15 meetings of the Board of Directors of First Defiance and 15
meetings of the Board of Directors of First Federal held during 2004. No
director attended fewer than 75% of the total number of meetings of the Board of
Directors of First Defiance or First Federal, as applicable, and meetings held
by all committees of the Board on which the director served during 2004.
Attendance at Annual Meeting
Neither the Board nor the Corporate Governance Committee has implemented a
formal policy regarding director attendance at the Annual Meeting. Typically,
the Board holds its annual organizational meeting directly following the Annual
Meeting, which results in most directors attending the Annual Meeting. In 2004,
all nine directors attended the Annual Meeting.
Communication with Directors
The Board of Directors has adopted a process by which shareholders may
communicate with our directors. Any shareholder wishing to do so may write to
the Board of Directors at the Company's principal business address, 601 Clinton
St., Defiance, OH 43512. Any shareholder communication so addressed will be
delivered unopened to the director to whom it is addressed or to the Lead
Director if addressed to the Board of Directors.
Committees
The First Defiance Board of Directors has established various committees,
including Executive, Audit, Compensation, and Governance.
Executive Committee. The Executive Committee generally has the power and
authority to act on behalf of the Board of Directors between scheduled Board
meetings unless specific Board of Directors action is required or unless
otherwise restricted by First Defiance's articles of incorporation or code of
regulations or its Board of Directors. As Chairman of the Board, Mr. Small
serves as Chairman of the Executive Committee and Mr. Rohrs serves as a
permanent member of the Executive Committee. The remaining directors serve on
the Committee on a rotating basis during the year. The Executive Committee met
52 times during 2004.
9
Audit Committee. The Audit Committee is responsible for (i) the
appointment of First Defiance's independent registered public accounting firm;
(ii) review of the external audit plan and the results of the auditing
engagement; (iii) review of the internal audit plan and results of the internal
audits; (iv) review of reports issued by First Federal Bank's Compliance Officer
and (v) review of the effectiveness of First Defiance's system of internal
control, including review of the process used by management to evaluate the
effectiveness of the system of internal control, and (vi) oversight of the
accounting and financial reporting practices of First Defiance. The Audit
Committee has adopted a written charter setting forth these responsibilities.
First Defiance's securities are listed on the Nasdaq National Market, and all
members of the Audit Committee meet the independence standards of Rule
4200(a)(15) of the National Association of Securities Dealers, Inc. (the
"NASD"). Messrs. Boomer, Monnin and Diehl and Dr. Fauster served as members of
this committee during 2004. Mr. Bookmyer, who was appointed to the audit
committee upon his appointment to the Board of Directors in February 2005, meets
the definition of "Audit Committee financial expert" as defined in Item 401(h)
of Regulation S-K under the 1934 Act. Three of the other Audit Committee
members, through their past or current employment as chief executive officers,
meet the Nasdaq standard for financial sophistication.
Compensation Committee. The Compensation Committee, consisting of Messrs.
Diehl, Boomer, Monnin and Voigt was established by the Board of Directors to
oversee the compensation programs provided to First Defiance's Chief Executive
Officer and other members of senior management including base salaries, bonuses
and benefit plans. Messrs. Diehl, Boomer, Monnin and Voigt meet the independence
standards of Rule 4200(a)(15) of the NASD.
Corporate Governance Committee. The Corporate Governance Committee was
established by the Board of Directors to ensure that the board is appropriately
constituted and conducts its affairs in a manner that will best serve the
interests of First Defiance and its shareholders. The members of the committee,
who all meet the independence standards of Rule 4200(a)(15) of the NASD, are Dr.
Burgei and Messrs. Boomer, Voigt and Monnin. Specific duties of the committee
include administering First Defiance's code of ethics/conflict of interest
policy, administering the process for evaluation of the Chief Executive Officer
and Chairman, monitoring the Board's continuing education and self-assessment
process, nominating directors to the Board, and conducting an annual assessment
of the Board as a whole including assessment of Board composition and committee
assignments. The committee met 3 times during 2004.
The Board does not have a separate nominating committee as those functions
are performed by the Corporate Governance Committee and the Board as a whole.
The Corporate Governance committee considers the following criteria in proposing
nominations for director to the full Board: independence; high personal and
professional ethics and integrity; ability to devote sufficient time to
fulfilling duties as a director; impact on diversity of the Board, including
skills and other factors relevant to First Defiance's business; overall
experience in business, education, and other factors relevant to First
Defiance's business. Shareholders of First Defiance may also make nominations to
the Board of Directors, provided that notice of such nomination is given in
writing to the Secretary of First Defiance not less than 60 days prior to the
anniversary date of the immediately preceding annual meeting of shareholders.
Such notice with respect to director nominations shall set forth the name, age,
business address and residence address (if available) of the nominee and the
number of shares of stock of First Defiance which are beneficially owned by such
nominee. Also, the shareholder making such nomination shall promptly provide any
other information reasonably requested by the Corporate Governance Committee. No
such nominations were received from shareholders for the 2005 election of
directors. All three current nominees for director are standing for re-election.
10
Board Fees
Employees of First Defiance and its subsidiaries who are also directors
receive no additional compensation for service as director. In 2004, cash
compensation for non-employee directors included the following:
o An annual retainer of $20,000 which covers all service including
committee service. The lead director receives an annual retainer of
$21,000;
o $400 for each First Federal Board meeting attended;
o $400 for each First Defiance Board meeting attended (even if such
meeting is back-to-back with the First Federal Board meeting);
o $500 for attendance at audit committee meetings ($750 for the
committee chairman);
o $400 for attendance at compensation committee meetings ($600 for the
committee chairman);
o $200 for attendance at executive committee meetings;
o $300 for attendance at other committee meetings ($400 for committee
chairman);
o $400 per meeting for service on the board of First Insurance and
Investments;
o $300 per meeting for periodic meetings of outside directors.
All directors have the option to defer a portion of their annual cash
compensation pursuant to a deferred compensation plan. First Defiance pays the
country club dues of directors who wish to utilize such a benefit, which amounts
to up to $3,500 annually for those individuals.
11
Executive Compensation
Summary Compensation Table
The following table sets forth a summary of certain information concerning
the compensation awarded or paid by First Defiance for services rendered in all
capacities during the last three fiscal years to the Chief Executive Officer and
each executive officer of First Defiance who received cash and cash equivalent
compensation in excess of $100,000 from First Defiance and its subsidiaries.
Positions are listed as of December 31, 2004.
====================================================================================================================
Annual Compensation (3) Long Term Compensation
Name and ----------------------- Awards All Other
Principal Position Year Salary (1) Bonus (2) -------------------------- Compensation (4)
Securities
Underlying
Stock Grants Options
--------------------------------------------------------------------------------------------------------------------
William J Small, Chairman, 2004 $233,009 $75,914 -- 1,000 $24,421
President and Chief Executive 2003 225,024 136,823 -- 1,000 24,133
Officer 2002 216,186 43,815 -- -- 22,776
--------------------------------------------------------------------------------------------------------------------
John C. Wahl, Executive Vice 2004 $145,500 $36,870 -- 1,000 $24,421
President, Chief Financial 2003 140,000 66,326 -- 5,000 19,562
Officer and Treasurer 2002 134,677 21,230 -- -- 22,776
--------------------------------------------------------------------------------------------------------------------
James L. Rohrs, Executive 2004 $166,500 $42,191 -- 1,000 $24,421
Vice President, President and 2003 162,000 76,749 -- 5,000 23,769
Chief Operating Officer of 2002 155,471 24,507 -- -- 22,776
First Federal
--------------------------------------------------------------------------------------------------------------------
Gregory R. Allen, Executive 2004 $129,786 $28,190 -- 5,000 $24,421
Vice President and Chief 2003 126,006 51,169 -- 10,000 19,234
Lending Officer of First 2002 121,102 36,348 -- -- 20,445
Federal
====================================================================================================================
(1) Includes amounts deferred by executives pursuant to First Defiance's
deferred compensation program.
(2) Bonus amounts reflect amounts earned during the fiscal year as determined
by the Compensation Committee, including amounts which are paid in the
following year.
(3) Does not include amounts attributable to miscellaneous benefits received
by executive officers. In the opinion of management of First Defiance, the
costs to First Defiance of providing such benefits to any individual
executive during each of the years presented did not exceed the lesser of
$50,000 or 10% of the total of annual salary and bonus reported for the
individual.
(4) Consists of amounts allocated by First Defiance on behalf the executives
pursuant to the ESOP and matching and profit sharing contributions
pursuant to First Defiance's 401(k) Plan.
12
COMPENSATION COMMITTEE
REPORT ON EXECUTIVE COMPENSATION
The Board of Directors has delegated to the Compensation Committee
responsibility for the oversight and administration of all compensation and
benefit plans of First Defiance and its subsidiaries. The Committee has adopted
a compensation philosophy to align management's interests with the interests of
First Defiance's shareholders by linking compensation with the achievement of
individual and organizational goals. Organizational results are measured in
terms of performance targets based on strategic objectives established by the
Board of Directors on an annual basis.
The compensation program of First Defiance and its subsidiaries has three
main components: base salary, annual cash bonuses, and long-term incentive
compensation awards, including accumulated (realized and unrealized) option and
restricted stock gains. The Committee utilizes these three components of
compensation to attract and maintain highly qualified management, to provide
short-term incentives that are consistent with the achievement of strategic
targets established during the strategic planning process, and to align
management's long-term goals for First Defiance with those of shareholders.
Base Salary
The base salary for the Chief Executive Officer is established annually by
the Committee. The Committee conducts an annual performance review of the Chief
Executive Officer, for which it obtains input from all of the independent
directors. The Committee utilizes peer group information which it obtains from
published surveys of financial institutions. When utilizing peer group
information to evaluate the Chief Executive Officer's salary, the Committee
considers the asset size, geographic location, and performance criteria,
including return on equity and return on assets, of peer institutions and uses
that data to establish a range for the Chief Executive's base salary. The
determination of where the Chief Executive's salary falls within that range is
determined based on his achievement of specific goals, other performance related
criteria, and the evaluations of the Committee based on the overall performance
of First Defiance. The Committee makes a recommendation which it then presents
to all of the independent directors who have the opportunity to provide input to
the Compensation Committee. The Compensation Committee approves the overall
compensation package.
The base salary for other executive officers is established by the Chief
Executive Officer in consultation with the Committee. These base salaries are
established based on industry salary surveys and performance criteria
established by the Chief Executive Officer.
The Committee also considers the recommendations of the Chief Executive
Officer as to the parameters for annual salary adjustments for all employees to
assure that salaries are competitively established.
Annual Bonus
Corporate-wide bonus awards play a key role in implementing First
Defiance's strategy of attracting and retaining qualified executive officers by
rewarding quality performance. The annual cash bonus paid to officers is based
on First Defiance's annual performance as measured by three key performance
measures which the Committee has determined drive value for First Defiance:
earnings per share, growth in revenue, and cost controls. Of these factors, the
Committee has determined that earnings per share is the most important measure
and has assigned a weighting of 50% to that factor. Earnings growth is achieved
both through revenue growth and cost controls. The Committee has
13
assigned a 25% weighting factor to targeted revenue growth and a 25% weighting
factor to achievement of targeted efficiency ratio standards.
Within each of these three components, there are threshold, target and
maximum goals. Performance below the threshold results in no payout for that
component. Performance at the threshold level results in a 50% payout of that
component. Performance at the target level results in a 100% payout of that
component. Performance at or above the maximum goal results in a 150% payout of
that component. Exact payout percentages for payouts within the 50% to 150%
range are calculated based on actual results. The payout percentage achieved for
each component is then multiplied by the weighting factor (50% or 25%) and those
three components are added together to determine the percentage of potential
bonus that will be paid. For 2004 bonus purposes, the payout percentage was
72.4%.
This payout percentage is then applied to the bonus potential for each
executive officer. Mr. Small has a potential bonus equal to 45% of his base
salary, Mr. Rohrs and Mr. Wahl each have a potential bonus equal to 35% of base
salary, and Mr. Allen's bonus potential is 30% of base salary. This bonus plan
is also utilized for all First Defiance and First Federal officers with the rank
of Senior Vice President or higher, with bonus potential ranging between 20% and
30% of base salary depending upon the officer's level of responsibility. This
plan is not utilized for First Insurance and Investment senior officers, who
receive commission-based wages.
Long-Term Incentive Compensation
Stock Options
The Committee also considers long-term, stock-based compensation as an
important component in aligning the interests of management with that of First
Defiance's shareholders. In its evaluation of the appropriate level of long-term
stock-based compensation, the Committee considers: dilution, the number of
shares of First Defiance's common stock outstanding, First Defiance's financial
performance and the officer's individual performance in granting stock-based
awards. During 2004, incentive stock options were granted to executive officers
under First Defiance's 2001 Stock Option and Incentive Plan to encourage these
individuals to manage First Defiance in a manner that would increase long-term
shareholder value. Options are granted at an exercise price of 100% of the
common stock's market value on the grant date, vest in increments over five
years and expire 10 years from the date of grant, but are terminated sooner if
the optionee no longer serves as an employee or director of First Defiance or
its subsidiaries. Significant option grants were given to the Chief Executive
Officer and other executive officers in prior years to provide a meaningful
incentive. More recently, option grants to the Chief Executive Officer and other
executive officers have been of a limited nature as part of an overall program
the Committee implemented for most salaried employees of First Defiance.
Retirement Plans
Other long-term compensation includes First Defiance contributions under
the Profit Sharing, 401(k) Plan and ESOP. First Defiance also sponsors a
non-qualified deferred compensation plan through which directors and executive
officers can elect, prior to the start of a year, to defer a portion of their
compensation. At the discretion of the Board of Directors, Profit Sharing Plan
contributions are made by First Defiance if established corporate earnings
targets are achieved. First Defiance matches 50% of contributions made by
employees under the 401(k) Plan up to the first 6% of employee contributions for
a maximum contribution of 3%. First Defiance may also make additional
contributions to the 401(k) Plan in the discretion of the Committee. However,
there were no discretionary contributions to the 401(k) Plan in 2004.
Contributions under the ESOP are a function of principal and interest payments
made to fund scheduled loan payments in accordance with the ESOP plan document,
and individual allocations of that benefit are made based on a participant's
compensation relative to total compensation of all participants, subject to
certain regulatory limits.
14
Perquisites and Other Fringe Benefits
The Committee also monitors all perquisites and other fringe benefits
provided by First Defiance to the Chief Executive Officer and other executive
officers. Such benefits include country club memberships, personal use of
company owned vehicles, and service club memberships. The annual value of such
benefits do not exceed 10% of the total of annual salary and bonus for the Chief
Executive Officer or other executive officers.
Conclusion
Based on procedures performed, the Committee finds the aggregate
compensation of each of the Chief Executive Officer and all other executive
officers of First Defiance to be reasonable and not excessive.
Peter A. Diehl, Compensation Committee Chair
Thomas A. Voigt, Compensation Committee Member
Gerald W. Monnin, Compensation Committee Member
Stephen L. Boomer, Compensation Committee Member
15
Stock Options
The following table provides information relating to option grants made
pursuant to the 1996 Stock Option Plan and the 2001 Stock Option and Incentive
Plan to the individuals named in the Summary Compensation Table.
STOCK OPTION GRANTS IN LAST FISCAL YEAR
Individual Grants
-------------------------------------------------------
Percent
of total Potential realizable
Number of options value at assumed rates of
securities granted stock price appreciation
underlying to for option terms
options employees Exercise Expiration ---------------------------
Executive Officer granted (1) in 2003 Price date 5% 10%
-------------------- ------------- ----------- ----------- ------------ ----------- -----------
William J. Small 1,000 2.05% $27.13 2014 $ 17,060 $ 43,240
John C. Wahl 1,000 2.05 27.13 2014 17,060 43,240
James L. Rohrs 1,000 2.05 27.13 2014 17,060 43,240
Gregory R. Allen 5,000 10.26 27.13 2014 85,300 216,200
------- ------- -------- --------
8,000 16.41 $136,480 $345,920
----------
(1) Options were granted under the 2001 Stock Option and Incentive Plan.
Options vest 20% per year over a five year period on the anniversary date
of the grant. Unvested options are generally forfeited upon termination of
employment.
The following table sets forth certain information concerning options held
at December 31, 2004 under the 1993 Stock Incentive Plan, the 1996 Stock Option
Plan and the 2001 Stock Option and Incentive Plan by the individuals named in
the Summary Compensation Table.
Aggregated Option Exercises in Last Fiscal Year
and Fiscal Year End Option Values
Shares
Acquired Number of Securities Value of Unexercised
on Value Underlying Unexercised In-the-Money
Name Exercise Realized Options at Year End Options at Year End (1)
-----------------------------------------------------------------------------------------------------------
Exercisable Unexercisable Exercisable Unexercisable
-------------------------------------------------------------
William J. Small 2,000 $33,565 105,300 1,800 $1,933,024 $ 9,176
John C. Wahl 1,000 $17,700 54,000 5,000 953,120 39,000
James L. Rohrs -- -- 50,600 21,000 808,908 276,600
Gregory R. Allen 6,000 $73,236 15,200 25,000 214,630 261,240
----------
(1) Based on a per share market price of $28.85 at December 31, 2004 and
exercise prices ranging from $10.375 per share to $27.13 per share.
16
Employment Agreements
First Defiance has entered into employment agreements with Messrs. Small,
Rohrs, Wahl and Allen (the "Executives"). The form of employment agreement for
each of the Executives is substantially the same and provides each officer with
a three-year term of employment commencing on the date of the agreement. Each
year, the Board of Directors of First Defiance considers and reviews the
extension of the terms of each agreement and extends the term unless either
party gives notice of non-renewal to the other party.
The employment agreements are terminable with or without cause by First
Defiance. However, in the event that (i) the Company terminates an Executive's
employment for a reason other than cause, (ii) an Executive terminates his
employment because of failure of First Defiance to comply with any material
provision of the employment agreement or (iii) the employment agreement is
terminated by an Executive for Good Reason, as defined, an Executive would be
entitled to (A) 2.99 times the average annual compensation paid to him by First
Defiance during the five most recent taxable years ending during the calendar
year in which the notice of termination occurs or such portion of such period in
which the Executive served as senior officer of First Defiance as well as (B)
continued participation in employee benefit plans of First Defiance (other than
retirement plans and stock compensation plans) until the expiration of the
remaining term of employment. "Good Reason" is generally defined in the
employment agreements to include the assignment by First Defiance to the
Executive of any duties which, in the Executive's good faith determination, are
materially inconsistent with the Executive's positions, duties, responsibilities
and status with First Defiance prior to such assignment or prior to a change in
control of First Defiance.
The employment agreements provide that in the event that any of the
payments to be made thereunder or otherwise upon termination of employment are
deemed to constitute "excess parachute payments" within the meaning of Section
280G of the Internal Revenue Code of 1986, then such payments and benefits
received thereunder would be reduced, in the manner determined by First
Defiance, by the amount, if any, which is the minimum necessary to result in no
portion of the payments and benefits being nondeductible by First Defiance for
federal income tax purposes.
17
PERFORMANCE GRAPH
The following graph compares the yearly cumulative total return on the
Common Stock for the last five years with (i) the yearly cumulative total return
on the stocks included in the Nasdaq Stock Market Index (for United States
companies), (ii) the yearly cumulative total return on stocks included in the
SNL Nasdaq Bank Stock Index and (iii) the SNL Midwest Thrift Index. All of these
cumulative returns are computed assuming the reinvestment of dividends at the
frequency with which dividends were paid during the applicable years.
[THE FOLLOWING TABLE WAS REPRESENTED BY A LINE CHART IN THE PRINTED MATERIALS.]
Period Ending
------------------------------------------------------------------
Index 12/31/99 12/31/00 12/31/01 12/31/02 12/31/03 12/31/04
---------------------------------------------------------------------------------------------------
First Defiance Financial Corp. 100.00 108.67 157.27 201.74 284.52 326.88
NASDAQ Composite 100.00 60.82 48.16 33.11 49.93 54.49
SNL NASDAQ Bank Index 100.00 115.45 125.66 129.25 166.83 191.21
SNL Midwest Thrift Index 100.00 134.86 155.10 199.94 277.78 306.76
18
Indebtedness of Management
First Defiance had no loans outstanding during 2004 to any director,
nominee for election as a director or executive officer of First Defiance, any
member of the immediate family of any such person or to certain corporations,
organizations or trusts affiliated with any such person, except loans made in
the ordinary course of business on substantially the same terms, including
interest rates and collateral, as those prevailing at the time for comparable
transactions with other persons and which did not involve more than the normal
risk of collectibility or present other unfavorable features.
Independent Registered Public Accounting Firm
Ernst & Young LLP served as the Company's independent registered public
accounting firm for the fiscal year ended December 31, 2004, and has reported on
the Company's consolidated financial statements. Fees for the last fiscal year
paid to Ernst & Young LLP were as follows:
2004 2003
-------- --------
Audit Fees $232,970 $123,970
Audit Related Fees 19,550 16,900
Tax Fees 31,445 38,687
Other -- --
-------- --------
Total fees paid to Ernst & Young $283,965 $179,557
======== ========
Audit related fees relate to services for employee benefit plan audits,
compliance services and services related to accounting consultations relating to
the Company's mergers and acquisitions activity. Tax fees include the following:
2004 2003
-------- --------
Tax return preparation $ 19,500 $ 29,587
Other tax 11,945 9,100
-------- --------
$ 31,445 $ 38,687
======== ========
The Audit Committee has determined that the provision of these services is
compatible with maintaining Ernst & Young LLP's independence.
Representatives of Ernst & Young LLP will be present at the Annual
Meeting, will have the opportunity to make a statement if they desire to do so
and will be available to respond to appropriate questions from shareholders.
19
REPORT OF THE AUDIT COMMITTEE
The Audit Committee is comprised of five directors, all of whom are
considered "independent" under rule 4200(a)(15) of the National Association of
Securities Dealers' listing standards.
The Audit Committee oversees First Defiance's financial reporting process
on behalf of the Board of Directors. Management has the primary responsibility
for the financial statements and the reporting process including the systems of
internal control. In fulfilling its oversight responsibilities, the Committee
reviewed with management the audited financial statements in the Annual Report
on Form 10-K, including a discussion of the quality, not just the acceptability,
of the accounting principles, the reasonableness of significant judgments, and
the clarity of disclosures in the financial statements. The Committee also
reviews the effectiveness of First Defiance's system of internal controls,
including a review of the process used by management to evaluate the
effectiveness of the system of internal control.
The Committee reviewed with the independent registered public accounting
firm which is responsible for expressing an opinion on the conformity of those
audited financial statements with generally accepted accounting principles, its
judgment as to the quality, not just the acceptability, of the Company's
accounting principles and such other matters as are required to be discussed
under their professional standards. In addition, the Committee has discussed
with the independent registered public accounting firm the auditor's
independence from management and the Company, including the matters in the
written disclosures required by the Independence Standards Board, and considered
the compatibility of non-audit services with the auditors' independence. The
committee also pre-approved all professional services provided to the Company by
the independent registered public accounting firm.
The Committee discussed with the Company's internal auditor and
independent registered public accounting firm the overall scope and plans for
their respective audits. The Committee meets with the internal auditor and
independent registered public accounting firm, with and without management
present, to discuss the results of their examinations, their evaluations of the
Company's internal controls, and the overall quality of the Company's financial
reporting. The Committee held five meetings during 2004.
In reliance on the reviews and discussions referred to above, the
Committee recommended to the Board of Directors (and the Board has approved)
that the audited financial statements be included in the Annual Report on Form
10-K for the year ended December 31, 2004 for filing with the SEC. The Committee
and the Board have also approved the selection of Ernst & Young LLP as the
Company's independent registered public accounting firm for the year ended
December 31, 2005.
Stephen L. Boomer, Audit Committee Chair
John U. Fauster, III, Audit Committee Member
Peter A. Diehl, Audit Committee Member
Gerald W. Monnin, Audit Committee Member
John Bookmyer, Audit Committee Member
March 8, 2005
20
PROPOSAL TO ADOPT THE 2005 STOCK OPTION AND INCENTIVE PLAN
General. Stock options are an important part of the compensation strategy
of First Defiance because they provide directors and employees with a
proprietary interest in pursuing the long-term growth and financial success of
First Defiance. As of the Voting Record Date, First Defiance only has 20,753
shares reserved for issuance of future stock option awards under its existing
plans. As a result, the Board of Directors authorized the 2005 Plan in order to
continue first Defiance's compensation strategy. The 2005 Plan must be approved
by the affirmative vote of the holders of a majority of the shares of First
Defiance represented in person or by proxy at the Annual Meeting. The Board of
Directors of First Defiance recommends that the shareholders of First Defiance
approve the 2005 Plan.
The following is a summary of the terms of the 2005 Plan and is qualified
in its entirety by reference to the full text of the 2005 Plan, a copy of which
is attached hereto as Appendix A.
Purpose, Administration and Eligibility. The purposes of the 2005 Plan
include rewarding and providing incentives to the directors and employees of
First Defiance and its subsidiaries (the "Company"). The 2005 Plan will be
administered by a committee of directors composed of at least three directors of
First Defiance (the "Committee"). All eleven directors and approximately 100
employees of the Company are eligible to participate in the 2005 Plan. The
Committee shall grant options under the 2005 Plan on the basis of an individual
participant's position, duties and responsibilities, the value of the
individual's services to the Company and any other factor the Committee deems
relevant.
If approved, the 2005 Plan will terminate on April 19, 2015. Without
further approval of the shareholders, the Board of Directors may terminate the
2005 Plan prior to that date or may amend it from time to time in such respects
as the Board of Directors may deem advisable, except that the Board of Directors
may not, without the approval of the shareholders, make any amendment which
would: (a) increase the aggregate number of shares of Common Stock that may be
issued under the 2005 Plan (except for adjustments to reflect certain changes in
the capitalization of First Defiance); (b) materially modify the requirements as
to eligibility for participation in the 2005 Plan; or (c) materially increase
the benefits accruing to participants under the 2005 Plan. Notwithstanding the
foregoing, the Board of Directors may amend the 2005 Plan to take into account
changes in applicable securities, federal income tax and other applicable laws.
Effect on Existing Shareholders. A maximum of 351,000 shares of Common
Stock will be reserved for issuance by First Defiance upon the granting of
options to certain directors and employees of the Company from time to time
under the 2005 Plan. Any shares of Common Stock issued under the 2005 Plan will
be authorized but unissued shares or issued shares that have been reacquired by
First Defiance. As of March 4, 2005, there were 7,015,889 shares of Common Stock
outstanding. As Common Stock is issued to directors and officers of First
Defiance who receive and exercise options under the 2005 Plan, the voting power
of the directors and officers of First Defiance over the outcome of the vote on
any matters submitted to First Defiance's shareholders, including changes of
control, will increase.
Option Terms. The exercise price for options granted under the 2005 Plan
will be determined by the Committee at the time of the grant, but in no event
will the exercise price be less than 100% of the fair market value of the Common
Stock on the date of grant. No stock option will be exercisable after the
expiration of ten years from the date of the grant. Options granted under the
2005 Plan may be "incentive stock options" ("ISOs") within the meaning of
Section 422 of the Internal Revenue Code of 1986, as amended (the "Code"). If an
ISO is granted to a participant who owns more than 10% of First Defiance's
outstanding Common Stock at the time the ISO is granted, the exercise price of
the ISO may not be less
21
than 110% of the fair market value of the Common Stock on the date of the grant
and the ISO shall not be exercisable after the expiration of five years from the
date of the grant.
Upon the termination of a participant's directorship or employment due to
death, disability or retirement, all options held by the participant will vest.
If the participant's directorship or employment is terminated due to death or
disability, the options must be exercised within 12 months of such termination.
If the participant's directorship or employment is terminated due to retirement,
the participant has five years to exercise the options. Notwithstanding the
foregoing, any option intended to qualify as an ISO must be exercised within
three months of retirement. If a participant is "Terminated for Cause," as
defined in the 2005 Plan, any option that has not been exercised shall terminate
as of the date of such Termination for Cause. An option may not be transferred
or assigned other than by will or in accordance with the laws of descent and
distribution.
First Defiance will receive no monetary consideration for the granting of
options under the 2005 Plan. Upon the exercise of options, First Defiance will
receive payment in cash or, if acceptable to the Committee, shares of Common
Stock of First Defiance or surrendered outstanding stock options.
Tax Treatment of Incentive Stock Options. A participant who is granted an
ISO will not recognize taxable income either on the date of the grant or on the
date of exercise, although the alternative minimum tax may apply. Upon
disposition of Common Stock acquired from the exercise of an ISO, long-term
capital gain or loss is generally recognized in an amount equal to the
difference between the amount realized on the sale or disposition and the
exercise price. If the participant disposes of the Common Stock within two years
of the date of the grant or within one year from the date of the transfer of the
Common Stock to the participant (a "Disqualifying Disposition"), however, then
the participant will recognize ordinary income, as opposed to capital gain, at
the time of disposition in an amount generally equal to the lesser of (i) the
amount of gain realized on the disposition, or (ii) the difference between the
fair market value of the shares received on the date of exercise and the
exercise price. Any remaining gain or loss is treated as a short-term or
long-term capital gain or loss, depending upon the period of time the Common
Stock has been held.
The Company is not entitled to a tax deduction upon either the exercise of
an ISO or the disposition of Common Stock acquired pursuant to such exercise,
except to the extent that the participant recognizes ordinary income in a
Disqualifying Disposition. Ordinary income from a Disqualifying Disposition will
constitute compensation but will not be subject to tax withholding, nor will it
be considered wages for payroll tax purposes. The Company reserves the right to
require tax withholding if it determines that such withholding is necessary to
comply with changes in the Code.
If the holder of an ISO pays the exercise price, in whole or in part, with
previously acquired Common Stock, the exchange should not affect the ISO tax
treatment of the exercise. Upon such exchange, and except as otherwise described
herein, no gain or loss is recognized by the participant upon delivering
previously acquired Common Stock to First Defiance, and shares of Common Stock
received by the participant equal in number to previously acquired shares of
Common Stock exchanged therefor will have the same basis and holding period for
long-term capital gain purposes as the previously acquired shares of Common
Stock. (The participant, however, will not be able to utilize the prior holding
period for the purpose of satisfying the ISO statutory holding period
requirements for avoidance of a Disqualifying Disposition.) Shares of Common
Stock received by the participant in excess of the number of shares previously
acquired will have a basis of zero and a holding period that commences as of the
date the shares are transferred to the participant upon the exercise of the ISO.
If the exercise of an ISO is effected using Common Stock previously acquired
through the exercise of an ISO, the exchange of such previously acquired shares
will be considered a disposition of such shares for the purpose of determining
whether a Disqualifying Disposition has occurred.
22
Tax Treatment of Non-qualified Options. A participant receiving an option
that does not qualify as an ISO (a "Non-qualified Option") generally does not
recognize taxable income on the date of the grant of the option. The participant
must recognize ordinary income generally at the time of exercise of a
Non-qualified Option in the amount of the difference between the fair market
value of the shares on the date of exercise and the option price. The ordinary
income received will constitute compensation for which tax withholding by the
Company generally will be required. The amount of ordinary income recognized by
a participant will be deductible by the Company in the year that the participant
recognizes the income if the Company complies with the applicable withholding
requirement.
If, at the time of exercise, the sale of the Common Stock could subject
the participant to short-swing profit liability under Section 16(b) of the
Securities Exchange Act of 1934 (the "Exchange Act"), such person generally will
not recognize ordinary income until the date that the participant is no longer
subject to such Section 16(b) liability. Upon such date, the participant will
recognize ordinary income in an amount equal to the fair market value of the
Common Stock on such date less the option exercise price. Nevertheless, the
participant may elect under Section 83(b) of the Code within 30 days of the date
of exercise to recognize ordinary income as of the date of exercise, without
regard to the restriction of Section 16(b).
Shares of Common Stock acquired upon the exercise of a Non-qualified
Option will have a tax basis equal to their fair market value on the exercise
date, or other relevant date on which ordinary income is recognized, and the
holding period for the shares generally will begin on the date of exercise or
such other relevant date. Upon subsequent disposition of the Common Stock, the
participant will recognize long-term capital gain or loss if the participant has
held the shares for more than one year prior to disposition, or short-term
capital gain or loss if the participant has held the shares for one year or
less.
If a holder of a Non-qualified Option pays the exercise price, in whole or
in part, with previously acquired Common Stock, the participant will recognize
ordinary income in the amount by which the fair market value of the shares
received exceeds the exercise price. The participant will not recognize gain or
loss upon delivering such previously acquired Common Stock to First Defiance.
Shares of Common Stock received by a participant equal in number to the
previously acquired shares exchanged therefor will have the same basis and
holding period as such previously acquired shares. Shares of Common Stock
received by a participant in excess of the number of such previously acquired
shares will have a basis equal to the fair market value of such additional
shares as of the date ordinary income is recognized. The holding period for such
additional Common Stock will commence as of the date of exercise or such other
relevant date.
If the 2005 Plan is approved by the shareholders future grants under the
2005 Plan will be made in the discretion of the Committee, and accordingly, are
not yet determinable.
THE BOARD OF DIRECTORS RECOMMENDS
A VOTE FOR THE APPROVAL OF THE 2005 PLAN.
23
Existing Stock Option Plans
The following table shows, as of December 31, 2004, the number of shares
issuable upon the exercise of outstanding stock options under the 1993 Stock
Incentive Plan, the 1996 Stock Option Plan and the 2001 Stock Option and
Incentive Plan, the weighted average exercise price of those stock options, and
the number of common shares remaining for future issuance under the 1996 Stock
Option Plan and the 2001 Stock Option and Incentive Plan, excluding shares
issuable upon the exercise of outstanding stock options. No more options may be
awarded under the 1993 Stock Incentive Plan as it expired by its terms in 2003.
------------------------------------------------------------------------------------------------------
(a) (b) (c)
------------------------------------------------------------------------------------------------------
Number of securities
remaining available for
future issuance under
Number of securities to Weighted-average equity compensation plans
be issued upon exercise exercise price of (excluding securities
Plan Category of outstanding options outstanding options reflected in column (a))
------------------------------------------------------------------------------------------------------
1993 Stock Incentive
Plan 88,836 $11.86 -0-
------------------------------------------------------------------------------------------------------
1996 Stock Option Plan 303,457 $12.34 2,053
------------------------------------------------------------------------------------------------------
2001 Stock Option and
Incentive Plan 246,600 $17.78 18,700
------------------------------------------------------------------------------------------------------
Total All Plans 638,593 $14.37 20,753
------------------------------------------------------------------------------------------------------
24
OTHER MATTERS
Each proxy confers discretionary authority on the Board of Directors of
First Defiance to vote the proxy for the election of any person as a director if
the nominee is unable to serve or for good cause will not serve, matters
incident to the conduct of the meeting, and upon such other matters as may
properly come before the Annual Meeting. Management is not aware of any business
to come before the Annual Meeting other than those matters described in this
Proxy Statement. However, if any other matters should properly come before the
Annual Meeting, it is intended that the proxies solicited hereby will be voted
with respect to those other matters in accordance with the judgment of the
persons voting the proxies.
The cost of solicitation of proxies will be borne by First Defiance. First
Defiance will reimburse brokerage firms and other custodians, nominees and
fiduciaries for reasonable expenses incurred by them in sending proxy materials
to the beneficial owners of the Common Stock. In addition to solicitations by
mail, directors, officers and employees of First Defiance may solicit proxies
personally or by telephone without additional compensation. First Defiance has
retained The Altman Group, a professional proxy solicitation firm, to assist in
the solicitation of proxies. First Defiance will pay The Altman Group a fee of
$4,000, plus reimbursement for out-of-pocket expenses. First Defiance will also
pay the standard charges and expenses of brokerage houses, voting trustees,
banks, associations and other custodians, nominees and fiduciaries who are
record holders of Common Stock not beneficially owned by them, for forwarding
the proxy materials to, and obtaining proxies from, the beneficial owners of
First Defiance Common Stock entitled to vote at the Annual Meeting.
SHAREHOLDER PROPOSALS
Any proposal which a shareholder wishes to have included in the proxy
solicitation materials to be used in connection with the next Annual Meeting of
Shareholders of First Defiance must be received at the main office of First
Defiance no later than November 18, 2005. If such proposal is in compliance with
all of the requirements of Rule 14a-8 under the 1934 Act, it will be included in
the Proxy Statement and set forth on the form of proxy issued for the next
Annual Meeting of Shareholders. It is urged that any such proposals be sent by
certified mail, return receipt requested. In addition, if a shareholder intends
to present a proposal at the 2006 annual meeting of shareholders of First
Defiance without including the proposal in the proxy solicitation materials
relating to that meeting, and if the proposal is not received by January 31,
2006, then the proxies designated by the Board of Directors of First Defiance
for the 2006 annual meeting may vote proxies in their discretion on any such
proposal without mention of such matter in the proxy solicitation materials or
on the proxy card for such meeting.
25
ANNUAL REPORTS AND FINANCIAL STATEMENTS
Shareholders of First Defiance as of the Voting Record Date for the Annual
Meeting are being provided with a copy of First Defiance's Annual Report to
Shareholders and Form 10-K for the year ended December 31, 2004 ("Annual
Report"). Included in the Annual Report are the consolidated financial
statements of First Defiance as of December 31, 2004 and 2003 and for each of
the years in the three-year period ended December 31, 2004, prepared in
accordance with generally accepted accounting principles, and the related report
of First Defiance's independent registered public accounting firm. The Annual
Report is not a part of this Proxy Statement.
BY ORDER OF THE BOARD OF DIRECTORS
/s/ William J. Small
William J. Small, Chairman, President and
Chief Executive Officer
March 18, 2005
Defiance, Ohio
26
Appendix A
FIRST DEFIANCE FINANCIAL CORP.
2005 STOCK OPTION AND INCENTIVE PLAN
1. Purpose. The purpose of the First Defiance Financial Corp. 2005 Stock
Option and Incentive Plan (this "Plan") is to promote and advance the interests
of First Defiance Financial Corp. (the "Company") and its shareholders by
enabling the Company to reward directors and employees of the Company and any
Subsidiary (hereinafter defined), and to strengthen the mutuality of interests
between the directors and employees and the Company's shareholders by providing
directors and employees with a proprietary interest in pursuing the long-term
growth, profitability and financial success of the Company.
2. Definitions. For purposes of this Plan, the following terms shall have
the meanings set forth below:
(a) "Board" means the Board of Directors of the Company.
(b) "Code" means the Internal Revenue Code of 1986, as amended, or
any successor thereto, together with rules, regulations and interpretations
promulgated thereunder.
(c) "Committee" means the Committee of the Board constituted as
provided in Section 3 of this Plan.
(d) "Common Shares" means the common shares, $0.01 par value per
share, of the Company or any security of the Company issued in substitution, in
exchange or in lieu thereof.
(e) "Company" means First Defiance Financial Corp., an Ohio
corporation, or any successor corporation.
(f) "Employment" means regular employment with the Company or a
Subsidiary and does not include service as a director only.
(g) "Exchange Act" means the Securities Exchange Act of 1934, as
amended, or any successor statute.
(h) "Fair Market Value" shall be determined as follows:
(i) If the Common Shares are quoted on The Nasdaq Stock
Market at the date of the grant of the Stock Option,
then the Fair Market Value shall be the mean between the
closing bid and closing asked quotation for a Common
Share on the grant date on The Nasdaq Stock Market.
(ii) If the Common Shares are traded on a national securities
exchange at the time of grant of the Stock Option, then
the Fair Market Value shall be the average of the
highest and the lowest selling price on such exchange on
the
A-1
Appendix A
date such Stock Option is granted or, if there were no
sales on such date, then on the next prior business day
on which there was a sale.
(iii) If the Common Shares are not traded on a national
securities exchange or quoted on The Nasdaq Stock
Market, then the Fair Market Value shall be as
determined by the Committee.
(i) "Incentive Stock Option" means any Stock Option that is intended
to be and is specifically designated as an "incentive stock option" within the
meaning of Section 422 of the Code.
(j) "Non-Qualified Stock Option" means any Stock Option that is not
specifically designated as an Incentive Stock Option.
(k) "Participant" means an employee or director of the Company or a
Subsidiary who is granted a Stock Option under this Plan. For the purposes of
the granting of any Incentive Stock Option under this Plan, the term
"Participant" shall include only employees of the Company or a Subsidiary.
(l) "Plan" means the First Defiance Financial Corp. 2005 Stock
Option and Incentive Plan, as set forth herein and as it may be hereafter
amended from time to time.
(m) "Stock Option" means an award to purchase Common Shares granted
pursuant to the provisions of Section 6 of this Plan.
(n) "Subsidiary" means any corporation or entity in which the
Company directly or indirectly controls 50% or more of the total voting power of
such corporation or entity and includes, without limitation, First Federal Bank
of the Midwest and First Insurance and Investments, Inc.
(o) "Terminated for Cause" means any removal of a director or
discharge of an employee for the personal dishonesty, incompetence, willful
misconduct, breach of fiduciary duty involving personal profit, intentional
failure to perform stated duties, willful violation of a material provision of
any law, rule or regulation (other than traffic violations or similar offenses)
or a material violation of a final cease-and-desist order or for any other
action of a director or employee which results in a substantial financial loss
to the Company or a Subsidiary.
3. Administration.
(a) This Plan shall be administered by the Committee to be comprised
of not fewer than three of the members of the Board. The members of the
Committee shall be appointed from time to time by the Board. Members of the
Committee shall serve at the pleasure of the Board, and the Board may from time
to time remove members from, or add members to, the Committee. A majority of the
members of the Committee shall constitute a quorum for the transaction of
business. An action approved in writing by all of the members of the Committee
then serving shall be as effective as if the action had been taken by unanimous
vote at a meeting duly called and held. Notwithstanding the foregoing, if, at
the time a Stock Option is granted, the Committee includes directors who are
also employees of the Company, the grant of the Stock Option must be approved by
the entire Board.
A-2
Appendix A
(b) The Committee is authorized to construe and interpret this Plan
and to make all other determinations necessary or advisable for the
administration of this Plan. The Committee may designate persons other than
members of the Committee to carry out its responsibilities under such conditions
and limitations as it may prescribe. Any determination, decision or action of
the Committee in connection with the construction, interpretation,
administration or application of this Plan shall be final, conclusive and
binding upon all persons participating in this Plan and any person validly
claiming under or through persons participating in this Plan. The Company shall
effect the granting of Stock Options under this Plan, in accordance with the
determinations made by the Committee, by execution of instruments in writing in
a form approved by the Committee.
4. Duration of, and Common Shares Subject to, this Plan.
(a) Term. This Plan shall terminate on the date which is ten (10)
years from the effective date of the Plan, except with respect to Stock Options
then outstanding.
(b) Common Shares Subject to Plan. Common Shares that may be issued
under this Plan may be either authorized and unissued shares or issued shares
which have been reacquired by the Company. No fractional shares shall be issued
under this Plan. The maximum number of Common Shares that may be issued pursuant
to Stock Options granted under this Plan, subject to adjustment as provided in
Section 10 of this Plan, shall be 351,000 Common Shares. If any Stock Options
are forfeited, terminated or exchanged for other Stock Options, or expire
unexercised, the Common Shares which were subject to such Stock Options shall
again be available for Stock Options under this Plan to the extent of such
forfeiture, termination or expiration.
5. Eligibility and Grants. Persons eligible for Stock Options under this
Plan shall consist of directors and employees of the Company or a Subsidiary
whose performance or potential contribution, in the judgment of the Committee,
will benefit the future success of the Company or a Subsidiary. In selecting the
directors and employees to whom Stock Options will be awarded and the number of
shares subject to such Stock Options, the Committee shall consider the position,
duties and responsibilities of the directors and employees, the value of their
services to the Company and the Subsidiaries and any other factors the Committee
may deem relevant.
6. Stock Options.
(a) Grant. Stock Options granted under this Plan may be in the form
of Incentive Stock Options or Non-Qualified Stock Options, and such Stock
Options shall be subject to the terms and conditions set forth in this Plan,
shall be in such form as the Committee may from time to time approve and shall
contain such additional terms and conditions as the Committee shall deem
desirable, not inconsistent with the express provisions of the Plan.
(b) Stock Option Price. The per share exercise price of a Stock
Option shall be determined by the Committee at the time of grant; provided,
however, that in no event shall the exercise price of a Stock Option be less
than 100% of the Fair Market Value of the Common Shares on the date of the grant
of such Stock Option. Notwithstanding the foregoing, in the case of a
Participant who owns Common Shares representing more than 10% of the outstanding
Common Shares at the time an Incentive Stock Option is granted, the exercise
price shall in no event be less than 110% of the Fair Market Value of the Common
Shares at the time such Incentive Stock Option is granted.
A-3
Appendix A
(c) Stock Option Terms. Subject to the right of the Company to
provide for earlier termination in the event of any merger, acquisition or
consolidation involving the Company, the term of each Stock Option shall be
fixed by the Committee; provided, however, that the term of Incentive Stock
Options will not exceed ten years after the date the Incentive Stock Option is
granted; provided further, however, that in the case of a Participant who owns a
number of Common Shares representing more than 10% of the Common Shares
outstanding at the time the Incentive Stock Option is granted, the term of the
Incentive Stock Option shall not exceed five years.
(d) Exercisability. Exercisability of Stock Options shall be
determined by the Committee at the time of grant. With respect to Incentive
Stock Options granted under this Plan, to the extent the aggregate Fair Market
Value (determined as of the date the Incentive Stock Option is granted) of the
number of shares with respect to which Incentive Stock Options are exercisable
under all plans of the Company or a Subsidiary for the first time by a
Participant during any calendar year exceeds $100,000, or such other limit as
may be required by the Code, such Stock Options shall be Non-Qualified Stock
Options to the extent of such excess.
(e) Method of Exercise. A Stock Option may be exercised, in whole or
in part, by giving written notice of exercise to the Company specifying the
number of Common Shares to be purchased. Such notice shall be accompanied by
payment in full of the purchase price in cash or, if acceptable to the Committee
in its sole discretion, in Common Shares already owned by the Participant, or by
surrendering outstanding Stock Options. The Committee may also permit
Participants, either on a selective or aggregate basis, simultaneously to
exercise Stock Options and sell Common Shares thereby acquired, pursuant to a
brokerage or similar arrangement approved in advance by the Committee, and use
the proceeds from such sale as payment of the purchase price of such shares. In
such event, the Committee may permit the exercise price to be paid as soon as
practicable after exercise.
7. Termination and Change of Control.
(a) General rule. Except as otherwise provided in paragraph (b) or
(c) of this Section 7, any Stock Option which has not yet become exercisable
shall terminate and be of no further force or effect when any Participant who
was a director ceases to be a director of the Company or any Subsidiary or when
any Participant who was an employee ceases to be an employee of the Company or
any Subsidiary, and, unless the Committee shall specifically state otherwise at
the time a Stock Option is granted or thereafter, any Stock Option which has
become exercisable shall terminate if it is not exercised within three months of
the termination of Board membership or Employment, as applicable.
(b) Death, Disability or Retirement. Unless the Committee shall
specifically state otherwise at the time a Stock Option is granted, all Stock
Options granted under this Plan shall become exercisable in full on the date of
termination of a Participant's Employment or directorship with the Company or a
Subsidiary because of his or her death, disability or retirement. Further,
unless the Committee shall specifically state otherwise at the time a Stock
Option is granted or thereafter, all Stock Options shall terminate if not
exercised within 12 months of the Participant's death or disability or within
five years of the Participant's retirement. Notwithstanding the foregoing, any
option intended to qualify as an Incentive Stock Option must be exercised within
three months of a Participant's retirement.
A-4
Appendix A
(c) Termination for Cause. Unless the Committee shall specifically
state otherwise at the time a Stock Option is granted, in the event the
Employment or the directorship of a Participant is Terminated for Cause, any
Stock Option that has not been exercised shall thereupon terminate and be of no
further force or effect.
(d) Change of Control All outstanding Stock Options shall become
immediately exercisable in the event of a change in control of the Company, as
determined by the Committee. For purposes of this Section 7, "change in control"
shall mean the acquisition, directly or indirectly, of the beneficial ownership
(within the meaning of the term "beneficial ownership" as defined under Section
13(d) of the Exchange Act and the rules promulgated thereunder) of 25% or more
of the outstanding voting securities of the Company by any person, trust, entity
or group.
8. Non-transferability of Stock Options. No Stock Option under this Plan,
and no rights or interests therein, shall be assignable or transferable by a
Participant except by will or the laws of descent and distribution. During the
lifetime of a Participant, Stock Options are exercisable only by, and payments
in settlement of Stock Options will be payable only to, the Participant or his
or her legal representative.
9. No Limitation on Certain Corporate Actions. The existence of this Plan
and the Stock Options granted hereunder shall not affect or restrict in any way
the right or power of the Board or the shareholders of the Company to make or
authorize the following: any adjustment, recapitalization, reorganization or
other change in the Company's capital structure or its business; any merger,
acquisition or consolidation of the Company; any issuance of bonds, debentures,
preferred or prior preference stocks ahead of or affecting the Company's capital
stock or the rights thereof; the dissolution or liquidation of the Company or
any sale or transfer of all or any part of its assets or business; or any other
corporate act or proceeding, including any merger or acquisition which would
result in the exchange of cash, stock of another company or options to purchase
the stock of another company for any Stock Option outstanding at the time of
such corporate transaction or which would involve the termination of all Stock
Options outstanding at the time of such corporate transaction.
10. Adjustments Upon Changes in Capitalization. In the event of any change
in capitalization affecting the Common Shares of the Company, such as a stock
dividend, stock split, recapitalization, merger, consolidation, spin-off,
split-up, combination or exchange of shares or other form of reorganization, or
any other change affecting the Common Shares, including a distribution (other
than normal cash dividends) of company assets to shareholders, such
proportionate adjustments, if any, as the Board in its discretion may deem
appropriate to reflect such change shall be made with respect to the aggregate
number of Common Shares for which Stock Options in respect thereof may be
granted under this Plan, the maximum number of Common Shares which may be sold
or awarded to any Participant, the number of Common Shares covered by each
outstanding Stock Option, and the exercise price per share in respect of
outstanding Stock Options.
11. Amendment and Termination of this Plan. Without further approval of
the shareholders, the Board may at any time terminate this Plan, or may amend it
from time to time in such respects as the Board may deem advisable, except that
the Board may not, without approval of the shareholders, make any amendment
which would (a) increase the aggregate number of Common Shares that may be
issued under this Plan (except for adjustments pursuant to Section 10 of this
Plan), (b) materially modify the requirements as to eligibility for
participation in this Plan, or (c) materially
A-5
Appendix A
increase the benefits accruing to Participants under this Plan. Notwithstanding
the foregoing, the Board may amend this Plan to take into account changes in
applicable securities, federal income tax and other applicable laws.
12. Modification of Options. The Board may authorize the Committee to
direct the execution of an instrument providing for the modification of any
outstanding Stock Option which the Board believes to be in the best interests of
the Company; provided, however, that no such modification, extension or renewal
shall confer on the holder of such Stock Option any right or benefit which could
not be conferred on him or her by the grant of a new Stock Option at such time
and shall not materially decrease the Participant's benefits under the Stock
Option without the consent of the holder of the Stock Option, except as
otherwise permitted under this Plan.
13. Miscellaneous.
(a) Tax Withholding. The Company shall have the right to deduct from
any settlement, including the delivery of Common Shares, made under this Plan
any federal, state or local taxes of any kind required by law to be withheld
with respect to such payments or to take such other action as may be necessary
in the opinion of the Company to satisfy all obligations for the payment of such
taxes. If Common Shares are used to satisfy tax withholding, such shares shall
be valued based on the Fair Market Value when the tax withholding is required to
be made.
(b) No Right to Employment. Neither the adoption of this Plan nor
the granting of any Stock Option shall confer upon any employee of the Company
or a Subsidiary any right to continued Employment with the Company or a
Subsidiary, as the case may be, nor shall it interfere in any way with the right
of the Company or a Subsidiary to terminate the Employment of any of its
employees at any time, with or without cause.
(c) Annulment of Stock Options. The grant of any Stock Option
payable in Common Shares is provisional until the Participant becomes entitled
to the certificate in settlement thereof. In the event the Employment or the
directorship of a Participant is Terminated for Cause, any Stock Option which is
provisional shall be annulled as of the date of such termination.
(d) Other Company Benefit and Compensation Programs. Payments and
other benefits received by a Participant under a Stock Option made pursuant to
this Plan shall not be deemed a part of a Participant's regular, recurring
compensation for purposes of the termination, indemnity or severance pay law of
any country and shall not be included in, nor have any effect on, the
determination of benefits under any other employee benefit plan or similar
arrangement provided by the Company or a Subsidiary unless expressly so provided
by such other plan or arrangement, or except where the Committee expressly
determines that a Stock Option or portion of a Stock Option should be included
to accurately reflect competitive compensation practices or to recognize that a
Stock Option has been made in lieu of a portion of competitive annual cash
compensation. Stock Options under this Plan may be made in combination with or
in tandem with, or as alternatives to, grants, stock options or payments under
any other plans of the Company or a Subsidiary. This Plan notwithstanding, the
Company or any Subsidiary may adopt such other compensation programs and
additional compensation arrangements as it deems necessary to attract, retain
and reward directors and employees for their service with the Company and its
Subsidiaries.
A-6
Appendix A
(e) Securities Law Restrictions. No Common Shares shall be issued
under this Plan unless counsel for the Company shall be satisfied that such
issuance will be in compliance with applicable federal and state securities
laws. Certificates for Common Shares delivered under this Plan may be subject to
such stop-transfer orders and other restrictions as the Committee may deem
advisable under the rules, regulations and other requirements of the Securities
and Exchange Commission, any stock exchange upon which the Common Shares are
then listed, and any applicable federal or state securities law. The Committee
may cause a legend or legends to be put on any such certificates to make
appropriate reference to such restrictions.
(f) Stock Option Agreement. Each Participant receiving a Stock
Option under this Plan shall enter into an agreement with the Company in a form
specified by the Committee agreeing to the terms and conditions of the Stock
Option and such related matters as the Committee shall, in its sole discretion,
determine.
(g) Cost of Plan. The costs and expenses of administering this Plan
shall be borne by the Company.
(h) Governing Law. This Plan and all actions taken hereunder shall
be governed by and construed in accordance with the laws of the State of Ohio.
(i) Effective Date. This Plan shall be effective upon approval by
the shareholders of the Company.
A-7
|X| PLEASE MARK VOTES
AS IN THIS EXAMPLE
REVOCABLE PROXY
FIRST DEFIANCE FINANCIAL CORP.
THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF
DIRECTORS OF FIRST DEFIANCE FINANCIAL CORP.
ANNUAL MEETING OF SHAREHOLDERS April 19, 2005 1:00 p.m. local time
The undersigned hereby appoints the Board of Directors of First Defiance
Financial Corp. (the "Company") as proxies, each with power to appoint his
substitute, and hereby authorizes them to represent and vote, as designated
below, all the shares of Common Stock of the Company held of record by the
undersigned on March 4, 2005 at the Annual Meeting of Shareholders to be held at
the home office of its subsidiary, First Federal Bank, located at 601 Clinton
Street, Defiance, Ohio 43512, on Tuesday, April 19, 2005, at 1:00 p.m., Eastern
Time, and any adjournment thereof.
With- For All
For hold Except
------- ------- --------
1. ELECTION OF DIRECTORS |_| |_| |_|
FOR THREE-YEAR TERM
EXPIRING IN 2008
Nominees for a three-year term expiring in 2008:
John U. Fauster, III, James L. Rohrs and Thomas A. Voigt
INSTRUCTION: To withhold authority to vote for any individual nominee, mark "For
All Except" and write that nominee's name in the space provided below.
--------------------------------------------------------------------------------
For Against Abstain
------ ------- --------
2. Approval of The First Defiance |_| |_| |_|
Financial Corp. 2005 Stock Option and
Incentive Plan.
3. In their discretion, the proxies are authorized to vote upon such
other business as may properly come before the meeting.
The Board of Directors recommends a vote "FOR" Proposals 1 and 2.
THIS PROXY IS SOLICITED BY THE BOARD OF DIRECTORS. THE SHARES OF THE COMPANY'S
COMMON STOCK WILL BE VOTED AS SPECIFIED. IF NOT OTHERWISE SPECIFIED, THIS PROXY
WILL BE VOTED "FOR"THE ELECTION OF THE BOARD OF DIRECTORS' NOMINEES TO THE BOARD
OF DIRECTORS SPECIFIED IN PROPOSAL 1, FOR THE APPROVAL OF THE FIRST DEFIANCE
FINANCIAL CORP. 2005 STOCK OPTION AND INCENTIVE PLAN AND OTHERWISE AT THE
DISCRETION OF THE PROXIES. YOU MAY REVOKE THIS PROXY AT ANY TIME PRIOR TO THE
TIME IT IS VOTED AT THE ANNUAL MEETING.
PLEASE SIGN EXACTLY AS YOUR NAME(S) APPEAR(S) ON THIS CARD. When signing as an
attorney, executor, administrator, trustee or guardian, please give full title.
If a corporation or partnership, write in the full corporate or partnership name
and have the President or other authorized officer sign. If shares are held
jointly, each holder should sign, but only one signature is required.
Detach above card, sign, date and mail in postage paid envelope provided.
FIRST DEFIANCE FINANCIAL CORP.
PLEASE ACT PROMPTLY
SIGN, DATE & MAIL YOUR PROXY CARD TODAY
IF YOUR ADDRESS HAS CHANGED, PLEASE CORRECT THE ADDRESS IN THE SPACE PROVIDED
BELOW AND RETURN THIS PORTION WITH THE PROXY IN THE ENVELOPE PROVIDED.
--------------------------------------------
--------------------------------------------
--------------------------------------------